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Title:
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Approval of the Certification and Submission of the Section 8 Management Assessment Program.
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City of Culver City, California
Agenda Item Report
Meeting Date: 08/11/2014 Item Number: C-2
HOUSING AUTHORITY BOARD AGENDA ITEM: Approval of the Certification and
Submission of the Section 8 Management Assessment Program.
Contact Person/Dept.: Tevis Barnes,
Mona Kennedy- Community
Development Department/Housing
Authority
Phone Number: (310) 253-5782
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification (Email) Meetings and Agendas – Housing Authority (08/06/14)
Department Approval:
Sol Blumenfeld (08/05/14)
Housing Authority General Counsel Approval:
Carol Schwab (by H. Baker) (08/05/14)
Chief Financial Officer Approval:
Jeff Muir (08/05/14)
Executive Director Approval:
John M. Nachbar (08/06/14)
RECOMMENDATION:
Staff recommends the Culver City Housing Authority Board:
1) Approve the certification and submission of the Section 8 Management
Assessment Program (SEMAP) to the U.S. Department of Housing and Urban
Development (HUD); and,
2) Authorize the Chair and the Executive Director to execute the SEMAP
Certification on behalf of the Authority.
BACKGROUND:
On September 10, 1998, HUD established SEMAP which was designed to assist
HUD with measuring the performance of Public Housing Authorities (PHAs) that
administer the Section 8 Housing Choice Voucher (HCV) Program. Under SEMAP,
PHA’s conduct a “self-evaluation” based on HUD defined fourteen (14) indicators (24
Code of Federal Regulations Section 985.1 – 985.3). A score of 60% or higher must
be received to remain in good standing with HUD. These indicators are as follows:
1. Selection of applicants from the waiting list
2. Reasonable rent
3. Determination of the adjusted income
4. Utility Allowance Schedule
5. Housing Quality Standard (HQS) Control Inspections City of Culver City, California
Agenda Item Report
6. HQS Enforcement
7. Expanding housing opportunities
8. Payment Standards
9. Annual program participant reexamination
10. Correct tenant rent calculation
11. Pre-Contract HQS Inspection
12. Annual HQS Inspections
13. Lease-up
14. Family Self Sufficiency
PHAs are required to transmit their SEMAP certification via the Internet within sixty
(60) calendar days of fiscal year end (August 29, 2014).
DISCUSSION:
The Culver City Housing Authority (CCHA) is required to perform its own self-
evaluation under SEMAP on an annual basis. In order to accurately complete this
certification, thirty-two (32) randomly selected Section 8 HCV Program participant
case files were evaluated. The number of files and file selection methodology is
defined in 24 Code of Federal Regulations (CFR) Section 985.2. In summary, the
CCHA self-certification score is 145 points out of 145 points or 100% (this score is
above the minimum required score of 60%). The scoring of each indicator is
attached. (Attachment 1)
For the immediately prior evaluation period, in a letter transmitted from HUD dated
September 19, 2013, HUD verified the CCHA score and gave the CCHA a rating of
“high performance” with a score of 140. (Attachment 2)
On May 16, 2013, the CCHA received a Certificate of Excellence in honor of
outstanding effort in achieving the prestigious designation of SEMAP High
Performer. A copy of the Certificate is attached for the Board’s information.
FISCAL ANALYSIS:
HUD requires submission of SEMAP to ensure continued funding. For Calendar
Year 2014, the Section 8 HCV Program is budgeted for approximately $1.6 million.
These funds are recognized in Fund 426-Section 8 Fund.
ATTACHMENTS:
1) CCHA Indicator Scoring
2) HUD SEMAP Notification Final Score Letter
3) SEMAP Certification (HUD Form 52648)
4) Certificate of Excellence-SEMAP High Performer
City of Culver City, California
Agenda Item Report
MOTION:
That the Housing Authority Board:
1) Approve the certification and submission of the Section 8 Management
Assessment Program (SEMAP) to the U.S. Department of Housing and Urban
Development (HUD) and,
2) Authorize the Chair and the Executive Director to execute the SEMAP
Certification on behalf of the Culver City Housing Authority.
MEETING DATE: 8.11.14
AGENDA ITEM: Approval of the Certification and Submission of the Section 8
Management Assessment Program (SEMAP)
ATTACHMENTS
Pages
1. CCHA Indicator Scoring 1 - 3
2. HUD SEMAP Notification Final Score Letter 4 - 5
3. SEMAP Certification (HUD Form 52648) 6 - 8
4. Certificate of Excellence-SEMAP High Performer 9
ATTACHMENT 1
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ATTACHMENT 1
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ATTACHMENT 1
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ATTACHMENT 2
4
ATTACHMENT 2
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ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 4|10 13|