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CC - Authorization of the Release of a Request for Proposals for Americans with Disabilities Act Transition Plan Consultant Services, CIP No. PS-006.
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Contact Person/Dept: Christopher Evans / Public Works
Phone Number: (310) 253-5621
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (12/10/15)
Department Approval: Charles D. Herbertson, Public Works Director/City Engineer (11/30/15)
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RECOMMENDATION
Staff recommends the City Council authorize the release of a request for proposals (RFP) for Americans with Disabilities Act (ADA) Transition Plan consultant services, PS-006.
BACKGROUND
The ADA is a federal law, enacted with the goal to ensure equal access to civic life by people with disabilities. Title II of the ADA requires state and local governments to make their programs, services, and activities accessible to persons with disabilities. It also establishes physical access requirements for public facilities (buildings, sidewalks, etc.). The ADA requires that all cities with greater than 50 employees establish an ADA Transition Plan.
DISCUSSION
The contemplated ADA Transition Plan will have several components. The proposed Consultant will review the City’s existing ADA policies and procedures, conduct surveys of City buildings, public rights-of-way, and parks to determine any barriers to access, lead public outreach, create an ADA database, and develop the final ADA Transition Plan document. The scope of work includes:
• ADA Self Evaluation - The Consultant will assist the City in developing a Self-Evaluation of the City’s programs, activities, and services for ADA requirement compliance.
• Facility Survey/Barrier Assessment - Survey to identify physical barriers that limit accessibility of all public buildings and sites that provide programs, services, or activities to the public. Facility reports and diagrams for each site/building will be created, identifying all barriers to physical access.
• Public Right of Way Survey - Survey of the City’s inventory of sidewalks, intersections, crosswalks, pathways and curb ramps in the public right-of-way for ADA compliance.
• Public Participation and Outreach - The Consultant will lead outreach to assist the City in advising the public of the ADA Self-Assessment and Transition Plan project and to provide an opportunity for interested persons, individuals with disabilities, or organizations representing persons with disabilities to participate in the development of the plan.
• Project Database and Mapping - Development of a database for the ADA Transition Plan to facilitate ongoing monitoring and updating of the final comprehensive ADA Transition Plan by City staff. The database will be compatible with GIS and shall be the property of the City when the ADA Transition plan compilation is complete.
• Comprehensive ADA Self Evaluation and Transition Plan - The final document of the Transition Plan will include: methodology for evaluation of barriers and prioritization of barrier remediation, a summary of costs for remediation, implementation schedule with recommendations of prioritization for barrier removal and procedures and forms for monitoring implementation.
FISCAL ANALYSIS
Completion of the ADA Transition Plan was included in the City Council Adopted Budget for Fiscal Year 2015/2016.
Proposed Project Budget
Funding Source Amount
Fund 420 $120,000
Total $120,000
Release of the RFP does not create a material fiscal impact. The amount of the professional services agreement will be determined upon conclusion of the RFP review process. Should the City Council’s approval of the proposed professional services agreement be necessary, a future agenda item will be presented to the City Council for consideration.
ATTACHMENTS
None.
RECOMMENDED MOTIONS
That the City Council:
Authorize the release of a Request for Proposals for ADA Transition Plan Consultant Services, PS-006.