City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve a professional services agreement with Accela (San Ramon, CA) to
upgrade the City’s permitting software and implement technology
improvements to enhance the permitting process; and,
2. Approve a budget amendment to provide funding for this project.
A BUDGET AMENDMENT REQUIRES A FOUR-FIFTHS VOTE
BACKGROUND:
The City’s permitting software, Permits Plus was originally installed at the City in
1991. The software was provided by the vendor, Sierra (Visalia, CA). On
November 24, 1997, the City Council authorized the upgrade of the software
application to comply with a client/server infrastructure. The current software has
continued to perform since this time with routine minor updates to ensure
compatibility with the advancing technical environment.
Meeting Date: 10/10/2011 Item Number: C-5
CITY COUNCIL AGENDA ITEM – FOUR-FIFTHS VOTE REQUIREMENT: 1)
Approval of a Professional Services Agreement with Accela (San Ramon, CA) to
Upgrade the City’s Permitting Software and to Implement Technology
Improvements that will Enhance the Permitting Process; and 2) Approval of a
Related Budget Amendment (Requires Four-Fifths Vote).
Contact Person/Dept.: Michele Williams
Craig Johnson
Phone Number: 310-253-5959
310-253-5802
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Meetings and Agendas – City Council (10/05/11); Accela (10/05/11)
Department Approval:
John Richo (10/03/11)
Sol Blumenfeld (10/03/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (10/04/11)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (10/05/11)
City Manager Approval:
John M. Nachbar (10/05/11) City of Culver City, California
Agenda Item Report
In 2001, the vendor, Sierra,merged with another company and now operates under
the name Accela. Over the years, Accela purchased two of its primary competitor’s
software (Kiva and Tidemark). Accela has labeled their three legacy applications
(Permits Plus, Kiva, and Tidemark) as “Classic Products”. While they continue to
provide full support, they no longer sell these applications and technology
advancements are primarily placed in their upgraded product, “Accela Automation”.
Accela has been actively encouraging its current customer base to migrate to the
Accela Automation product.
DISCUSSION:
In September 2010, representatives from Building Safety, Code Enforcement,
Engineering, Fire Prevention, and Planning Divisions, and the Information
Technology Department met with the objective of determining if the City’s permitting
software should be replaced by another product or upgraded (remain with Accela’s
product). Staff identified alternative permitting solutions and reviewed product
demonstrations from the following vendors:
• Accela
• Eden
• Munis
• New World Systems
It was determined that Accela’s product most closely met the City’s permitting
needs and the Automation product provided a number of enhancements to facilitate
improving the permitting process. It should be noted that Accela is considered the
market leader for permitting software. They have 124 clients in California
(Attachment 1) which include Santa Monica, West Hollywood, Torrance, and
Manhattan Beach. Their client base totals about 500 state and local government
agencies.
The following provides an overview of Accela Automation modules and permitting
enhancements that will be realized as a result of implementing the upgrade:
Automation – Land Management Software
This product is the base permitting module. It is a web-based application which
enables tracking the permitting process from start to finish. Enhanced features
include workflow, E-mail notifications (internal to staff as well as external to
customers), and streamlined permitting based on agency defined
rules/ordinances.
City of Culver City, California
Agenda Item Report
Citizen Access – Online Permitting
The City has implemented a limited version of online permitting where citizens
can view the status of a permit and/or inspection. Additionally, payments can be
received online once the permit has been initiated at City Hall. The Citizen
Access module extends all features of permitting to the Internet as the base
module is developed on a web-based platform. Once implemented, a subset or
all of the City’s permits can be issued online (as determined by the City) without
the need to maintain a separate software module. Online permitting will be
deployed for all divisions issuing permits (Building Safety, Engineering, Fire
Prevention, and Planning).
Mobile Office – Remote Inspections
Implementing the mobile office product will enable remote inspections for the
permitting divisions. The status of an inspection is entered in the field and
imported directly into the permitting application. This functionality would greatly
enhance productivity as inspectors would no longer have to write down the
inspection results in the field and then manually enter all the inspection results
for each day into the system upon returning to the office.
Accela GIS
It has long been envisioned that the City’s permitting module would directly
interface with the City’s GIS. This module gives the ability to select a parcel and
view all permitting activity at that location and surrounding areas. More
importantly, from the permitting application, users can view all of the important
GIS layers related to a particular location (zoning, general plan, flood zones,
sewer infrastructure, etc). Permitting rules can also be configured in the
application so that there are alerts when a permit is initiated in a designated
area (i.e. adult use proposed in close proximity to a school).
Digital Plan Submission
Currently all construction permit applications requiring a plan check must be
submitted using paper plans. The ability for contractors/citizens to digitally
submit plans for review would greatly enhance the permitting process.
Currently, applicants are required to submit multiple sets of plans and city staff
route plans manually to all the required divisions. Digital plan submission would
eliminate the routing of plans and would support the City’s “Go-Green” initiative
by no longer requiring paper plan submittals. Accela recently released a module
“Project Manager” which is included with the Automation product at no additional
cost. It facilitates digital pan submission, review, markup, and version control.
Each workstation is required to have a version of the Adobe Professional
software to use the features of this module.
City of Culver City, California
Agenda Item Report
The City obtained a quote from Accela to upgrade to the Accela Automation
software (Attachment 2). The total cost for software license fees and professional
services is $315,042.60 as detailed below:
Accela Software License Fees / Professional
Services
Cost
Mobile Office (Remote Inspections)
One-time product license fee
$30,494.00
Accela GIS
One-time product license
$12,079.00
Professional Services – Estimate 1,240 hours at
$175.00 per hour includes full implementation and
data conversion
$217,000.00
Estimated Travel Costs – Actual travel costs are
billed as incurred. (15 onsite trips)
$19,140.00
One year of annual maintenance/support for all
Accela products
$36,329.60
Total
Accela Software License & Professional
Services
$315,042.60
Infrastructure/Hardware Requirements for the Upgrade
The following details hardware and infrastructure costs which will be incurred as a
result of the software upgrade (Attachment 3).
Infrastructure and Hardware Components
Cost
Server Operating System License
The upgrade requires the following five servers.
Each server will need a Windows operating
system (OS) software license ($650.00 per server)
1. Application Server
2. Database Server
3. Web Server
4. GIS Server
5. Mobile Office Server
$3,250.00 City of Culver City, California
Agenda Item Report
Infrastructure and Hardware Components
Cost
Microsoft SQL 2008 Server License
The database server will also require a license for
the SQL database
(Price includes license and backup agents)
$2,900.00
Server Infrastructure Upgrades
The servers for the upgrade will be deployed
within the City’s virtual server environment. As a
result, no physical servers will be purchased.
However, the specifications require additional
RAM, software licensing, and disk space within
the virtual environment. This cost represents the
total amount required for upgrading the RAM,
virtual software license, and increasing the disk
storage.
$80,985.00
Mobile Computer for Remote Inspections
Implementing remote inspections requires having
a mobile computer in the field. One of the
ruggedized units that Accela has tested and
recommends is the Dell E6400 XFR which can be
purchased for $4,000.00 per unit (including
warranty). The City will require a total of 16 units
for inspectors in the following divisions: (Building
Safety, Code Enforcement, Engineering, Fire
Prevention). The initial deployment will include
four units assigned to each division.
$64,000.00
Digital Plan Review
The Accela Automation product enables digital
plan review. A version of Adobe Professional is
required for each workstation using this
functionality. Additionally, optimal onscreen
viewing requires a large computer monitor. The
recommended size is 24”. It is estimated that 25
workstation’s will require the ability to review plans
digitally. ($600.00 per workstation)
$15,000.00 City of Culver City, California
Agenda Item Report
Infrastructure and Hardware Components
Cost
GIS Integration – ESRI Software
The GIS functionality provided in the Accela
Automation product will require additional software
licensing for the GIS products obtained from the
vendor, ESRI.
$14,000.00
Total
Infrastructure and Hardware
$180,135.00
Digitize Historical Plans
The Building Safety Division initiated an effort to digitize historical plans. To date
over 79,000 plans have been digitized. In order to reduce costs, student workers
were used to facilitate this effort. There is a need to expand this capability
throughout the other permitting divisions (Engineering, Fire Prevention and
Planning). Staff recommends extending historical plan digitizing to the other
divisions by allocating 4,000 student worker hours (salary rage is $10.884 - $12.025
per hour). This would result in an expenditure not to exceed $45,756.00 (calculated
using B salary step $11.439).
Pursuant to Culver City Municipal Code Section 3.07.085, contracts for personal
and professional services are not subject to the formal competitive bidding
requirements provided competitive quotations are obtained, whenever practical, as
determined by the City Manager.
FISCAL ANALYSIS:
In May 2005, the City Councilimplemented a 4% technology surcharge fee on
permitting activity. Funds collected from this fee would be used to digitize historical
plans and to implement technology improvements specific to the City’s permitting
process. On June 13, 2005, resolution 2005-R040 was adopted by City Council
(Attachment 4).
These funds were collected specifically to implement technical improvements within
the permitting process and per the resolution cannot be used for any other purpose.
It is recommended that these funds be used to upgrade the City’s permitting system
and implement technology improvements that will enhance the permitting process.
City of Culver City, California
Agenda Item Report
Authorization to contract with Accela for the software upgrade and to implement the
permitting enhancements would result in total expenditure not to exceed
$540,934.00. There is currently an estimated appropriable fund balance of
$580,000.
Sufficient funding is available in the 412 fund balance, and this expenditure complies
with the authorized usage of these funds. Staff recommends approving a budget
amendment to transfer from the 412 fund balance to a new business unit 41224100
$495,178 to support this project implementation. The costs associated with
expanding the historical plan digitizing ($45,756) would be transferred from the 412
fund balance to Building Safety’s part-time salaries operating account
10151500.411200.
Ongoing and Future Budget Year Impacts
No direct costs will be charged to the general fund for the implementation of this
project. Annual maintenance for the Accela software and support will decrease as a
result of upgrading to Accela Automation. Currently the IT Department maintenance
operating budget expenditures for Accela are $56,722. Accela charges a premium
maintenance fee for their “classic products”. After project implementation, annual
maintenance will decrease to $36,330. The City will realize an annual ongoing
savings of $20,392.
ATTACHMENTS:
1. Accela – California Client List
2. Accela Quote – Upgrade to Accela Automation
3. Hardware and Software Requirements
4. Resolution 2005-R040
MOTION:
That the City Council:
1. Approve a budget amendment to appropriate $495,178 into 41224100 and
$45,756 into 10151500 (a budget amendment requires a four-fifths vote):
and;
2. Approve a professional services agreement with Accela to upgrade the City’s
Permitting Software resulting in an expenditure not to exceed $315,043; and,
City of Culver City, California
Agenda Item Report
3. Approve the purchase of the required infrastructure and hardware required
for project implementation resulting in an expenditure not to exceed
$180,135; and,
4. Approve continuing the historical plan digitizing effort by allocating 3,000
student worker hours for an expenditure not to exceed $45,756;
5. Authorize the City Attorney to review/prepare the necessary documents; and
6. Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 10/10/11
AGENDA ITEM: Approval of a Contract with Accela (San Ramon, CA) to
Upgrade the City’s Permitting Software and to Implement
Technology Improvements that will Enhance the Permitting
Process.
ATTACHMENTS
Pages
1. Accela – California Client List
1 - 3
2. Accela Quote – Upgrade to Accela Automation
4 - 10
3. Hardware and Software Requirements and Quotes
10 - 18
4. Resolution 2005-R040
18 - 22
ACCELA - CALIFORNIA CLIENT LIST
1. Alameda
2. Alameda County
3. Anaheim
4. Barstow
5. Benicia
6. Big Bear Lake
7. Brentwood
8. Buena Park
9. Calaveras County
10. California Office of Statewide Health Planning and Development (OSHPD)
11. Campbell
12. Carlsbad
13. Carpinteria
14. Carson
15. Cathedral City
16. Chico
17. Chino
18. Chula Vista
19. Citrus Heights
20. Compton
21. Concord
22. Contra Costa County
23. Corona
24. Costa Mesa
25. Culver City
26. Danville
27. Earthquake Engineering Research Institute
28. El Centro
29. Fair Oaks
30. Fontana
31. Fremont
32. Fullerton
33. Grass Valley
34. Hermosa Beach
35. Hespira
36. Imperial County
37. Irvine
38. Kern County
39. La Mesa
40. Laguna Niguel
41. Lake County
42. Larimer County
43. Larkspur
ATTACHMENTS - Page 1 of 22ACCELA - CALIFORNIA CLIENT LIST
44. Leucadia
45. Livermore
46. Lodi
47. Los Angeles Co
48. Los Gatos
49. Manhattan Beach
50. Martinez
51. Menlo Park
52. Modesto
53. Mono County
54. Monrovia
55. Monterey County
56. Monterey Park
57. Monterey
58. Moreno Valley
59. Morgan Hill
60. Napa County
61. Newport Beach
62. Norco
63. Ojai
64. Ontario
65. Palmdale
66. Palo Alto
67. Paradise
68. Pasadena
69. Paso Robles
70. Petaluma
71. Placer County
72. Pleasanton
73. Pleasant Hill
74. Poway
75. Rancho Cucamonga
76. Rancho Mirage
77. Rancho Palos Verdes
78. Redlands
79. Riverside
80. Rocklin
81. Roseville
82. Sacramento
83. Sacramento County
84. San Bernardino County
85. San Bernadino
86. San Carlos
ATTACHMENTS - Page 2 of 22ACCELA - CALIFORNIA CLIENT LIST
87. San Diego County
88. San Dimas
89. San Francisco, Port of
90. San Jacinto
91. San Joaquin County
92. San Leandro
93. San Luis Obispo County
94. San Mateo County
95. Santa Barbara County
96. Santa Barbara
97. Santa Clara
98. Santa Clarita
99. Santa Monica
100. Santa Rosa
101. Seaside
102. Shasta County
103. Simi Valley
104. Solano County
105. Sonoma County
106. Stanislaus County
107. Suisun
108. Tahoe City
109. Temecula
110. Torrance
111. Truckee
112. Tulare County
113. Tustin
114. Upland
115. Vacaville
116. Ventura County
117. Victorville
118. Visalia
119. Vista
120. Walnut Creek
121. West Covina
122. West Hollywood
123. West Sacramento
124. Yorba Linda
ATTACHMENTS - Page 3 of 22
October 4
th
2011
Michele Williams
Culver City, CA
9770 Culver Blvd.
Culver City,
California 90232-0507
RE: Quote Number - SFDC-03751 PP to AA, ACA, GIS and AMO
Attached please find a quote for the products and services you requested.
Please refer to the Notes section for detailed information regarding this quote. It includes information on submitting a
purchase order, payment terms, costs for on-site assistance, hardware, or other equipment, and requirements for
developing a final Statement of Work.
If you have any questions regarding this quote, please feel free to contact me at 916-477-9005 or via e-mail at
treliford@accela.com.
Regards,
Tracey Reliford
Regional Account Executive
Accela, Inc.
ATTACHMENTS - Page 4 of 22
Quote Number: SFDC-03751 Date: January 25, 2011
Part Number Products and Description Number of
Named User
Licenses
QTY Unit Price Extended List Price Discount Net Price
Accela Land Management
LC10CALMSV50602 Accela Land Management Server
Software (includes 5 named users)
1 $27,495.00 $27,495.00 100.0% $0.00
LC10CALMU050602 Accela Land Management User
License Packs (includes 5 named
users per pack)
18 $5,499.00 $98,982.00 100.0% $0.00
MI100ALMM120602 Accela Land Management Annual
Maintenance and Support
1 $25,295.40 $25,295.40
$25,295.40
Accela Land Management
Total
95
$25,295.40
Accela Citizen Access
LC10CACASV10602 Accela Citizen Access Server
Software
1 $5,499.00 $5,499.00 100.0% $0.00
LC10CACAMOD0602 Accela Citizen Access Module Fee,
Client Hosted
1 $5,499.00 $5,499.00 100.0% $0.00
LC10CACAUP00602 Accela Citizen Access User Packs
40000 $0.04 $1,600.00 100.0% $0.00
MI100ACAM120602 Accela Citizen Access Annual
Maintenance and Support
1 $2,519.60 $2,519.60
$2,519.60
Accela Citizen Access Total 40000
$2,519.60
Accela Mobile Office
LC10CAMOSV50602 Accela Mobile Office Server
Software (includes 5 named users)
1 $24,995.00 $24,995.00
$24,995.00
LC10CAMOU050602 Accela Mobile Office User License
Packs (includes 5 named users)
1 $5,499.00 $5,499.00
$5,499.00
MI100AMOM120602 Accela Mobile Office Annual
Maintenance and Support
1 $6,098.80 $6,098.80
$6,098.80
Accela Mobile Office Total 10
$36,592.80
ATTACHMENTS - Page 5 of 22Part Number Products and Description Number of
Named User
Licenses
QTY Unit Price Extended List Price Discount Net Price
Accela GIS
LC10CGISSV50602 Accela GIS Server Software
(includes 5 named users)
1 $5,499.00 $5,499.00
$5,499.00
LC10CGISU050602 Accela GIS User License Packs
(includes 5 named users)
4 $1,645.00 $6,580.00
$6,580.00
MI100GISM120602 Accela GIS Annual Maintenance
and Support
1 $2,415.80 $2,415.80
$2,415.80
Accela GIS Total 25
$14,494.80
Total License $42,573.00
Total Annual Maintenance and
Support
$36,329.60
Total Services Cost $217,000.00
Travel Expenses 15 trips $380 Trip Cost 56 On Site Days $240 Per Day $19,140.00
TOTAL $315,042.60
ATTACHMENTS - Page 6 of 22
EXHIBIT A
License Summary Table
Product Named User Licenses
included
Net Price
Accela Land Management 95 $0.00
Accela Mobile Office 10 $30,494.00
Accela GIS 25 $12,079.00
Accela Citizen Access 40000 $0.00
Total License $42,573.00
License Fees are fixed-price deliverables for which full payment is due upon signing.
END OF DOCUMENT
ATTACHMENTS - Page 7 of 22
EXHIBIT A
Maintenance Summary Table
Product Number of
Named User
Licenses
Included
License Cost Annual Maintenance and
Support Net Price
Accela Land Management 95 $126,477.00 $25,295.40
Accela Mobile Office 10 $30,494.00 $6,098.80
Accela GIS 25 $12,079.00 $2,415.80
Accela Citizen Access 40000 $12,598.00 $2,519.60
Accela Annual Maintenance Fee $36,329.60
Maintenance Fees are fixed-price deliverables for which full payment is due upon signing
END OF DOCUMENT
ATTACHMENTS - Page 8 of 22
EXHIBIT A
Professional Services Summary Table( By: True Point)
Product Net Price
Total Professional Services $217,000.00
# of Hours
Installation 32
Project Management 96
Configuration Analysis 168
System Configuration 220
Event Scripting 40
Data Conversion 220
APO - Conversion 40
Interfaces - Export for Quadrant) 16
Interfaces - Export for Munis) 40
Report Creation (T@M) 80
Training (Train the Trainer) 72
UAT 40
Wireless Configuration 24
GIS Configuration 32
ACA Configuration 80
Go Live Support 40
TOTAL Number of Hours
1240
Total Professional Services $217,000.00
Refer to Statement of Work for additional details about Professional Services.
END OF DOCUMENT
ATTACHMENTS - Page 9 of 22
NOTES:
This quote is valid until November 25
th
2011. After this date, all prices are subject to change. This quote supersedes any
previous written or verbal estimate for products and installation services. In order to procure the above-mentioned services,
please submit a purchase order with the following information: 1. Signature of authorized personnel (if there is a
signature line on the purchase order) 2. Estimate Number 3. Date 4. Any Terms and Conditions of Purchase
Order
In order to expedite the process, please submit authorization via e-mail to contractsadmin@accela.com and also fax to the
Attn. of Contracts Administration at (925) 407-2722. Please note that if faxing a purchase order, submit both front and back
and send the original purchase order in the mail to Attn: Contracts Administration, Accela, Inc. 2633 Camino Ramon, Suite
120, Bishop Ranch 3, San Ramon, CA 94583.
Payment Terms: All license fees are due upon Accela’s receipt of purchase order or signed agreement. 50% of
professional services fees are billable upon Accela’s receipt of purchase order and/or signed agreement. Remaining 50%
of professional services are billable upon completion of such services. Travel time and expenses will be billed as
incurred. Travel time will be billed at a rate of $140.00 per hour. Billing terms for professional services, travel time and
expenses are Net 30. Payment obligations hereunder are non-cancelable and any sums when paid shall be non-refundable.
The maintenance fees are for the licenses being purchased under this quote. These fees are in addition to any existing
maintenance fees on current Accela software products that you may already have purchased. The maintenance period for
the licenses being purchased under this quote will begin upon delivery of such licenses to the agency and are billable to the
Agency upon Accela’s receipt of Agency’s purchase order or signed agreement. Billing terms are Net 30 days.
Agency will be responsible for payment or reimbursement to Accela, Inc. any and all federal, state, provincial and local taxes
and duties that are applicable, except those based on Accela’s net income.
If the Agency requires additional on-site assistance, a separate estimate will be provided.
These costs do not include hardware or equipment. Please contact your selected hardware vendor for additional hardware
or software costs.The pricing set forth herein reflects information generally known to Accela, supplied to Accela by client,
and based on Accela’s interpretation of the work to be performed. Further information gathered through detailed
investigation and configuration analysis by Accela is required before a final Statement of Work and pricing can be mutually
agreed upon.
Prior to Contract execution, Accela may request a mutually agreed upon evaluation of the Client’s business practices and
operations in preparation of the final Statement of Work.
Alternate Terms Disclaimed: The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or
purchase orders issued by Customer.
ATTACHMENTS - Page 10 of 22C
A
A
U
P
A
f
?
?
P
S
A
f
?
?
?
P
S
D
City of Culver City,
Accela Automation
Accela Autom
User Workstatio
Production Web
Accela provides t
following software
? JBoss 4.2.3 w
integrated Tom
? Java EE 6 SD
Production Appl
Server
Accela provides t
following software
? JBoss 4.2.3 w
integrated Tom
? Java EE 6 SD
? Vembu SwisS
1.7 (for MS SQ
Server version
Production Data
Server – Microso
Deployments
CA
Upgrade
Sup
mation
ons
? Pe
? IB
? 1+
? 10
? Int
(i.e
b Server
the
e:
with
mcat 6.x
K
? 2x
ca
? 4+
? RA
? Te
? Ad
av
lication
the
e:
with
mcat 6.x
K
QL API
QL
n only)
? 2X
pro
? 4 t
? RA
wi
? Te
? Ad
av
abase
oft SQL
? RA
ne
dis
8.
? Ra
ported Hardw
entium Dual Core
M Compatible PC
+ GB RAM or mor
00MB free space
ternet Connection
e. T1s)
xQuad-Core Intel
ache; Dual-Core I
+ GB RAM or mor
AID-10 storage w
eamed 1000MB/s
dditional servers f
vailability if neede
X Quad-Core Inte
ocessor cache; D
to 16 GB RAM or
AID-10 storage w
th 30GB capacity
eamed 1000MB/s
dditional servers f
vailability if neede
AID-10 Storage s
ew data (as many
sk I/O is not a bot
aid-10 storage for
ware Requirem
e Processor or be
C
re
on HD
n via dedicated fr
Xeon Processor
ntel Xeon Proces
re
with 48GB capacit
s Network Interfac
for load balancing
ed
l Xeon Processor
Dual-Core Intel Xe
r more
with 48GB capacit
y
s Network Interfac
for load balancing
ed
ufficient to hold h
y disk spindles as
ttleneck). The m
r database log file
ments
tter, 3 GHz
rame-relay circuits
w/large processo
ssor
ty
ce Card
g and high
r w/ large
eon Processor
ty; RAID1 storage
ce Card
g and high
historical data and
possible so that
inimum should be
es sufficient to
Supported
s
? Windows
? Internet E
Chrome 1
? Adobe Ac
www.acro
? Silverligh
? JRE 6x to
? Screen re
or ? Microsoft
? Railo reco
? Adobe Co
e
? Microsoft
d
e
? Microsoft
? Microsoft
d Software Re
s 7; Windows Vist
Explorer 7.x or 8.x
10
crobat Reader 9 (
obat.com)
ht Run Time Editio
o support SmartC
esolution is 1024x
t Windows 2008 R
ommended (open
oldFusion 7.x Ent
t Windows 2008 R
t SQL Server 200
t Windows Server
equirements
ta SP2; Windows
x, Firefox 3.6, Sa
(download free a
on
Chart and Process
x768
R2; Microsoft Win
n source CFMX e
terprise Edition
R2; Microsoft Win
08; Microsoft SQL
r 2008 R2 x64, Li
s XP SP3
afari 5; Google
t
s Diagram.
ndows 2003 Serv
engine)
ndows 2003 Serv
L Server 2005 SP
inux, Unix
ver
er
P3
ATTACHMENTS - Page 11 of 22C
A
A
A
A
I
A
f
?
?
City of Culver City,
Accela Automation
Accela Citizen
Application Serv
Accela GIS
If client uses Arc
Accela provides t
following software
? Accela GIS so
? Accela GIS Op
Routing
CA
Upgrade
Sup
ho
sp
? 4X
Xe
? 8 t
? Te
n Access
ver
? 2X
pro
? 4 t
? RA
wi
? Te
cGIS
the
e:
oftware
ptimized
? W
? Cu
? 2G
? 20
ported Hardw
old peak log file g
pindles as possibl
X Quad-Core Inte
eon Processor w/
to 32 GB RAM or
eamed 1000MB/s
X Quad-Core Inte
ocessor cache; D
to 16 GB RAM or
AID-10 storage w
th 30GB capacity
eamed 1000 MB/s
indows 2003 Plat
urrent Dual-core o
GB RAM
0 GB hard disk dr
ware Requirem
eneration rate. U
e to avoid I/O bot
l Xeon Processor
/ large processor
r more
s Network Interfac
l Xeon Processor
Dual-Core Intel Xe
r more
with 48GB capacit
y
s Network Interfa
tform or newer
or Quad-core pro
ive (RAID-1)
ments
Use as many disk
ttleneck.
r; Quad-Core Inte
cache
ce Card
r w/ large
eon Processor
ty; RAID1 storage
ce Card
cessor
Supported
k
el
e
? Microsoft
2003 Ser
? Microsoft
? Microsoft
? Microsof
2003 Se
? Microsof
Accela G
? Microsof
? Microsof
Framewo
2011 rele
? ArcSDE
7.1.0)
? ESRI Arc
Server 1
? ArcGIS D
? Microsof
? Microsof
? SSL Cer
? ESRI Arc
d Software Re
t Windows Server
rver
t Internet Informa
t .NET Framewor
ft Windows Serve
erver
ft Silverlight 3 (M
GIS 7.1.0 – April 2
ft Internet Informa
ft .NET Framewo
work 4.0 if impleme
ease)
9.3 or 9.3.1 (Arc
rcGIS Server Stan
10 is supported at
Desktop (required
ft Internet Informa
ft .NET Framewo
rtificate (optional)
rcGIS Server Netw
equirements
r 2008 R2 x64; M
tion Server (IIS) 7
rk 4.x; 3.x
er 2008 R2 x64; M
icrosoft Silverligh
2011 release)
ation Server (IIS)
ork 3.5 SP1 (Micro
enting Accela GIS
cSDE 10 is suppo
ndard (or Advanc
t Accela GIS 7.1.
d for managing th
ation Server (IIS)
ork 4.x
)
work Extension (o
Microsoft Windows
7.x; 6.x
Microsoft Window
ht 4 if implementin
6.x or higher
osoft .NET
S 7.1.0 – April
orted at Accela GI
ced) 9.3.x (ArcGIS
0)
he MXD service
7.x; 6.x
optional)
s
ws
ng
S
S
ATTACHMENTS - Page 12 of 22C
A
A
M
A
f
?
?
F
m
p
A
?
M
A
f
?
?
City of Culver City,
Accela Automation
Accela Mobile
Mobile Office Cl
Accela provides t
following software
? Accela Mobile
Client software
? Microsoft .NET
Framework 4.0
For optional printi
mobile devices/fie
printing capabilitie
Agencies must pr
? PIEprint v. 1.25
Field Softwar
Products (min
cost, volume
discounts ava
Mobile Office Se
Accela provides t
following software
? Accela Mobile
Server
? Microsoft Data
Components (
2.8 or later
CA
Upgrade
Sup
e Office
ient
the
e:
Office
e
T
0
ing from
eld
es,
rovide:
5 from
re
nimal
ailable)
? Int
? 2 t
? 40
? W
pu
erver
the
e:
Office
a Access
(MDAC)
? Cu
? 2 t
? 20
? Te
ported Hardw
tel Pentium or Int
to 4 GB RAM or m
0 GB HD
ireless Card (not
urely offline/store
urrent Dual-core o
to 8 GB RAM or m
0 GB hard disk dr
eamed 1000MB/s
ware Requirem
tel Centrino Dual
more
necessary if AMO
and forward mod
or Quad-core pro
more
ive (RAID-1 to RA
s Network Interfac
ments
Core Processor
O Client use is
de)
cessor
AID-10)
ce Card
Supported
?
? Microsof
? Windows
? Microsoft
? Oracle 11
? SSL Cert
? Microsoft
? Microsoft
d Software Re
ft Windows 7; XP
s Server 2008 R2
t SQL Server 200
1g or 10g Databa
tificate (optional)
t IIS 7.x; 6.x
t .NET Framewor
equirements
P
; Windows Serve
08 or 2005
ase Server
rk 4.0
er 2003
ATTACHMENTS - Page 13 of 22Toll Free (888)308-8802
11801 Pierce Street
Suite 200
Riverside, CA 92505
Q U O T E
Date Quote #
www.govplace.com
10/03/11 G11Q11217
lbrewster@govplace.com
PO#
Bill To: City of Culver City Ship To: City of Culver City
David Leuck David Leuck
Phone: (310) 253-5961 Phone: (310) 253-5961
Fax: Fax:
Part # Unit Price Ext. Price Qty Description
WSCA Pricing - 3 HP DL 580
3 $2,963.80 $8,891.40 588857-B21 HP DL580R07 CTO Chassis
3 $3,576.27 $10,728.81 588156-L21 HP X7542 DL580 G7 2P FIO Kit
6 $146.00 $876.00 588141-B21 HP DL580G7/DL980G7 Memory Board
48 $181.77 $8,724.96 500662-B21 HP 8GB 2Rx4 PC3-10600R-9 Kit
9 $269.37 $2,424.33 512547-B21 HP 146GB 6G SAS 15K 2.5in DP ENT HDD
3 $145.27 $435.81 462968-B21 HP 256MB P-Series Cache Upgrade
12 $303.20 $3,638.40 578322-B21 HP 1200W CS Plat Ht Plg Pwr Supply Kit
3 $0.00 $0.00 339779-B21 HP Raid 5 Drive 1 FIO Setting
3 $1,047.00 $3,141.00 HA104A3 HP 3y 4h 24x7 HW Support
8 $72.27 $578.16 262588-B21 HP IP Console 1 pack Interface Adapter
8 $72.27 $578.16 336047-B21 HP CAT5 KVM USB 1 Pack Interface Adapter
1 $1,094.27 $1,094.27 AF618A HP 0x2x16 KVM SVR Cnsl G2 VM CAC SW
1 $1,359.20 $1,359.20 AZ870A HP TFT7600 KVM Console US Kit
10/03/11 Page 1
ATTACHMENTS - Page 14 of 22Part # Unit Price Ext. Price Qty Description
SubTotal $42,470.50
Sales Tax $3,048.04
Shipping $0.00
Total $45,518.54
Quote vaild for 30 days
GOVPLACE RMA POLICY
Govplace can only accept RMAs for shipping mistakes for 30 days after the product is shipped.
Please carefully check your order against your packing slip when the order arrives.
Govplace cannot accept RMAs for non-defective items where the item box has been opened.
Govplace charges a 15% restocking fee for all accepted RMAs.
For Govplace's complete RMA policy please visit
www.govplace.com/rma
10/03/11 Page 2
ATTACHMENTS - Page 15 of 22Toll Free (888)308-8802
11801 Pierce Street
Suite 200
Riverside, CA 92505
Q U O T E
Date Quote #
www.govplace.com
10/03/11 G11Q11219
lbrewster@govplace.com
PO#
Bill To: City of Culver City Ship To: City of Culver City
David Leuck David Leuck
Phone: (310) 253-5961 Phone: (310) 253-5961
Fax: Fax:
Part # Unit Price Ext. Price Qty Description
Vmware Pricing No Discount Priced Seperatly
1 $7,249.90 $7,249.90
VU5-PR-STR-C VIEW 5 PREMIER BUNDLE STARTER KIT
VU5-PR-STR-3
P-SSS-C
PROD SNS FOR VIEW 5 PREMIER BUNDLE STARTER KIT FOR 3YR
VU5-PR-10-C VIEW 5 PREMIER BUNDLE 10PK
VU5-PR-10-3P-
SSS-C
PROD SNS FOR VIEW 5 PREMIER BUNDLE 10PK FOR 3YR
Vshpere ENT+ Upgrade Sku's
1 $10,601.20 $10,601.20
VS5-ENT-EPL-U
G-PRO
(8) UPGRADE V5 ENTERPRISE TO V5 ENT PLUS 1CPU PROMO END
12/15/11
VS5-ENT-PL-P-
SSS-C
(8) PROD SNS V5 ENTERPRISE PLUS FOR 1YR
Vsphere Ent+ License
1 $8,029.06 $8,029.06
VS5-ENT-PL-C (2) VSPHERE V5 ENTERPRISE PLUS 1CPU WITH 96GB VRAM
ENTITLEMENT
VS5-ENT-PL-P-
SSS-C
(2) PROD SNS V5 ENTERPRISE PLUS FOR 1YR
10/03/11 Page 1
ATTACHMENTS - Page 16 of 22Part # Unit Price Ext. Price Qty Description
SubTotal $25,880.16
Sales Tax $0.00
Shipping $0.00
Total $25,880.16
Quote vaild for 30 days
GOVPLACE RMA POLICY
Govplace can only accept RMAs for shipping mistakes for 30 days after the product is shipped.
Please carefully check your order against your packing slip when the order arrives.
Govplace cannot accept RMAs for non-defective items where the item box has been opened.
Govplace charges a 15% restocking fee for all accepted RMAs.
For Govplace's complete RMA policy please visit
www.govplace.com/rma
10/03/11 Page 2
ATTACHMENTS - Page 17 of 22
To:
City of Culver City
9770 Culver blvd. Culver City, CA 90232
Solution Net Price
Hardware: HP AP751A Hard Drive 600 GB (Qty 15) $8,775.00
Software: $0.00
Installation: $0.00
Other: $0.00
Tax:
$811.69
Shipping & Handling:
Grand Total:
$9,586.69
Estimated Delivery Upon Order Entry:
3 weeks
Delivery Method:
Standard
Delivery Duty Paid
Special Handling Exempt
ATTACHMENTS - Page 18 of 22RESOLUTION NO 2005-R 040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, ESTABLISHING A BUILDING
SAFETY, PLANNING, FIRE PREVENTION, AND ENGINEERING
PERMIT FEE SURCHARGE TO FUND DIGITAL IMAGING AND
STORAGE OF PLANS AND DOCUMENTS AND TECHNOLOGY
IMPROVEMENTS
WHEREAS, California Health and Safety Code § 19850 requires local
jurisdictions to maintain official copies of the plans of every building for which a building permi
has been issued, and
WHEREAS California Health and Safety Code § 19852 allows the City to
recover the costs of maintaining official copies of building plans through the imposition of fees
and
WHEREAS, current Building Safety, Planning, Fire Prevention, and Engineering
permit fees do not fund digital imaging and storage of plans and documents or fund
technology improvements and maintenance, and
WHEREAS digital imaging and storage of plans and documents and technolog
improvements and maintenance will greatly enhance customer service, and
WHEREAS, all revenues collected to fund digital imaging and storage of plans
and documents and technology improvements and maintenance will be deposited into a
specific fund to be used solely for this purpose and
WHEREAS on May 9 2005 at a duly noticed public meeting the City Council
considered establishment of a Building Safety, Planning, Fire Prevention, and Engineering
permit fee surcharge to fund digital imaging and storage of plans and documents and
technology improvements and maintenance and
2005-R040
I|1010101010101010 10
10|11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
30
ATTACHMENTS - Page 19 of 22WHEREAS, after giving the public an opportunity to be heard and considering al
information before it the City Council approved said permit fee surcharge and
WHEREAS, the permit fee surcharge established herein is based upon the
reasonable cost of providing the services for which the surcharge is imposed
NOW, THEREFORE, the City Council of the City of Culver City, Californi
DOES HEREBY RESOLVE as follows|109| In addition to any other fees, a permit fee surcharge totaling four percent
(4%) of any building, mechanical plumbing and/or electrical permit and plan check fee
Planning discretionary review and Planning permit and plan check fee, Fire Prevention permit
and plan check fee, or Engineering permit and plan check fee is hereby adopted, and shall be
paid by the applicant prior to the issuance of any such permit
2 Said surcharge shall be used by the City solely to fund digital imaging an
storage of plans and documents and technology improvements and maintenance to enhance
customer service|109| The Chief Administrative Officer, upon the recommendation of the
Community Development Director, may waive the fee established herein when the applicant i
another governmental agency or a 501 (c) (3) charitable nonprofit organization
/ / /
/ / /
/ / /
/ / /
/ / /
-2-
2 005-R040
I|1010101010101010 10
10|11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
30
ATTACHMENTS - Page 20 of 22ATTEST
APPROVED AS TO FORM
City Clerk City Attorney
71:fi A "- HT S AB,
CH O" ER MENTA,
I|1010101010101010 10
10|11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
adoption|109| This Resolution shall take effect sixty (60) days after the date of its
APPROVED and ADOPTED this
13th
day of
June , 200 5
L'UkOAA&--_
ALBERT M VERA, MAYOR
City of Culver City, California
-3-
2005-R040
30
ATTACHMENTS - Page 21 of 22 ATTACHMENTS - Page 22 of 22