City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that City Council approve a Change Order to the construction
contract with Castlerock Environmental, Inc to complete the necessary work for
asbestos abatement of the Teen Center.
BACKGROUND:
On May 1, 2002, Parks, Recreation and Community Services (PRCS) staff
submitted a Murray-Hayden Urban Parks and Youth Service Grant application in the
amount of $262,500 for the Teen Center remodel project. The grant is part of the
Proposition 12 grant process and is a reimbursement grant. The grant application
required the City to match the grant funds with an additional $112,500. The State
authorized use of the grant for the Teen Center project on January 13, 2003. The
total project allocation was $375,000. Matching funds were authorized from the Park
Facilities Fund. An additional $60,000 was allocated to the project for roof repair in
the fiscal year 2005/06 budget.
In May and June 2005, the design was awarded to Wolcott Architects and a
conceptual plan was approved by City Council. The final plans and specifications
were developed and the project was awarded to PCN3, Inc., on October 10, 2005.
Testing of certain building components of the Teen Center revealed trace
presences of asbestos. It was necessary that prior to the remodeling of the Teen
Center, the asbestos be abated by a specialized environmental firm. In
conjunction with the Risk Management Department staff and a consultant, Winzler
and Kelly Consulting Engineer, a project scope was developed, and cost proposals
were solicited from three reputable companies.
Meeting Date: 10/24/05 Item Number: A-8
AGENDA ITEM: Consideration of Approval of a Change Order to the Castlerock
Environmental, Inc. Contract for the Teen Center Remodel Project
Contact Person/Dept.: John Rivera/PW Phone Number: 310/253-6423
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification:
Master Notification List on October 20, 2005; Risk Management – V. Butt; Castlerock
Environmental, Inc., and Unmack Corporation by phone on October 20, 2005
Department Approval:
Charles D. Herbertson 10/20/05
CAO Approval:
Jerry Fulwood 10/20/05
City Controller Approval:
Marlee Chang 10/20/05City of Culver City, California
City Council Agenda Item Report
On August 22, 2005, the City Council approved award of a contract to Castlerock
Environmental, Inc., in the amount of $19,194 for asbestos abatement of the Teen
Center.
DISCUSSION:
On October 17, 2005, Castlerock Environmental, Inc., began work on the asbestos
abatement. During the course of their work and the prior removal of Teen Center
furnishings, it was discovered that the adhesive for the existing vinyl tile flooring in
the Multi-purpose and Game Rooms was failing and tiles were being dislodged. It
was determined that both the adhesive and tiles contain asbestos. Originally the
remodel project proposed to cover the existing flooring with new Linoleum flooring,
through an encapsulation process, which is an approved practice. However, staff
and our consultants no longer believe that the existing flooring is stable enough to
perform as a base for installing a new floor. We believe that to leave the existing
flooring in place may result in increased wear and damage to the new flooring. In
addition, in the event any new flooring has to be removed or replaced due to defect
or wear, the old flooring would be dislodged and asbestos abatement procedures
would be required. This could potentially cost more than if the existing flooring was
removed at this stage.
For the aforementioned reasons, staff and the City’s consultants recommend the
Council approve the proposed Change Order No. 2, in the amount of $12,250. to
remove the exiting vinyl flooring and adhesive from the Teen Center Multi-purpose
and Game Rooms.
The additional work is expected to be completed within 3 working days, and will be
completed before the expected start of the Teen Center remodel project scheduled
on October 31, 2005. Construction management will be conducted by the Public
Works Department staff. Under the oversight of the Risk Management Department
staff, abatement inspection will be conducted by Unmack Corporation under a
separate agreement.
The City Council should be aware that the current and proposed abatement
activities are limited to the areas of the Teen Center that will be affected by the
remodel project. Other areas of the Teen Center, not a part of the remodel, also
contain asbestos and may require abatement during future projects.City of Culver City, California
City Council Agenda Item Report
FISCAL ANALYSIS:
Sufficient funding for this project is available in the Teen Center Remodel Project, P-
819 budget, provided that some of the proposed bid alternates are not constructed.
Staff has identified the alternates whose elimination or deferral would not negatively
impact the remodel project and/or the operation of the Teen Center and would
provide sufficient funding to perform the additional abatement.
MOTION:
That the City Council:
1) Approve Change Order No. 2 to the construction contract with Castlerock
Environmental, Inc., in the amount of $12,250 for additional asbestos
abatement of the Teen Center; and
2) Direct the City Attorney to prepare the necessary amended documents and
authorize the Chief Administrative Officer to execute the amended
documents.