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CC - CONSENT ITEM: (1) Approval of a Three-Year General Services Agreement, with SCA of CA LLC for Citywide Street Sweeping Services in an Amount Not to Exceed $904,451 for FY 26-27, $931,584 for FY 27-28, $959,532 for FY 28-29 (Each Year Includes a 10% Contingency for Unanticipated Costs); and (2) Authorization to the City Manager to Exercise Two Additional One-Year Options in Amounts Not to Exceed $988,318 for FY 29-30 and $1,017,967 for FY 30-31 (Each Year Includes a 10% Contingency for Unanticipated Costs).
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Meeting Date: May 26, 2026
Contact Person/Dept.: Shetauna Smith/ Public Works Department- EPO Division
Phone Number: (310) 253-6456
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (05/21/2026)
Dept Approval: Yanni Demitri, Public Works Director/City Engineer (05/04/2026)
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RECOMMENDATION
Staff recommend the City Council (1) approve a three-year general services agreement with SCA of CA LLC for Citywide Street Sweeping Services in an amount not-to-exceed $904,451 for FY 26-27, $931,584 for FY 27-28, $959,532 for FY 28-29 (each year includes a 10% contingency for unanticipated costs); and (2) authorize the City Manager to exercise two additional one-year options in amounts not to exceed $988,318 for FY 29-30 and $1,017,967 for FY 30-31 (each year includes a 10% contingency for unanticipated costs).
BACKGROUND
The Environmental Programs & Operations Division of the Public Works Department oversees the contract administration and program management for the City’s street sweeping operations, ensuring the cleanliness of City streets, reducing pollutants entering the waterways, and ensuring good public health practices.
The service will cover sweeping for approximately 220 street curb-miles (104 curb-miles during the day, and 116 curb-miles during the night); Additionally, 13 City-owned parking facilities and 4 miles of bicycle paths will be swept, which requires special equipment to access. Services will also include pressure washing services for the City Transfer Station and the Downtown Business District (for Main Street, downtown sidewalks, Town Plaza, the downtown paseos adjacent to the Kirk Douglas Theater, the paseos adjacent to the Watseka parking structure, the paseos adjacent to the Cardiff parking structure, trash enclosure area at the Kirk Douglas Theater, trash enclosure area along the Irving Place frontage of 9500 Culver Boulevard, specified alleys, and the Canfield Parking lot).
Since the 2022 enactment of Assembly Bill 1886, Street Sweeping Maintenance has been classified as “public works” making it subject to prevailing wage requirements as determined by the Department of Industrial Relations (DIR). The low bid by SCA was consistent with the existing contract pricing with no significant increase.
DISCUSSION
On February 5, 20026, the Department of Public Works released a Request for Proposal (RFP #2658) to solicit a qualified contractor to provide Citywide Street Sweeping Services. On March 19, 2026, two proposals were received through the competitive process. SCA of CA LLC submitted the lowest bid and has provided street sweeping services to the City since 1990. If approved, the contract will begin on July 9, 2026.
In addition to scheduled services, unit costs were established in agreement for extra services such as emergencies, special events and special request clean ups. Staff included a contingency of 10% annually to meet these extra services.
The cost proposed for services plus contingency is as follows, reflecting a 3% increase in base service costs annually:
FY 2026-2027 $822,229 + 10% = $904,451
FY 2027-2028 $846,895 + 10% = $931,584
FY 2028-2029 $872,302 + 10% = $959,532
FY 2029-2030 $898,471 + 10% = $988,318
FY 2030-2031 $925,425 + 10% = $1,017,967
FISCAL ANALYSIS
Street Sweeping services are paid mostly through refuse rates funded from residential and commercial service fees. A portion, (5%), of the contract is paid with general funds. The Proposed Budget for Fiscal Year 2026-2027 allocates funding of $855,000 for citywide street sweeping in Account No. 20260400.619800 (Refuse Fund Administration - Other Contractual Services), and $45,000 in Account No. 10160460.619800.
If approved, funding the remainder of the agreement term will be included in future fiscal year budgets.
ATTACHMENTS
None.
recommended action
MOTION(S)
That the City Council:
1. Approve a three-year professional service agreement with SCA of CA LLC in an amount not-to-exceed $904,451 for FY 26-27, $931,584 for FY 27-28, $959,532 for FY 28-29 (each year includes a 10% contingency for unanticipated costs); and
2. Authorize the City Manager to exercise two additional one-year options in amounts not to exceed $988,318 for FY 29-30 and $1,017,967 for FY 30-31 (each year includes a 10% contingency for unanticipated costs); and
3. Authorize the City Attorney to review/prepare the necessary documents; and
4. Authorize the City Manager to execute such documents on behalf of the City.