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Title:
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1) Acceptance of Work Performed by Griffith Company 2) Authorization to File the Notice of Completion; and (3) Authorization to Release the Retention Payment after Expiration of the 35-day Lien Period for the Construction of the Jefferson Boulevard Pedestrian and Bicycle Access Improvements Project at Hetzler Road, P-956.
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City of Culver City, California
Agenda Item Report
Meeting Date: 4/8/13 Item Number: C-3
CITY COUNCIL AGENDA ITEM: 1)Acceptance of Work Performed by Griffith
Company 2) Authorization to File the Notice of Completion; and (3) Authorization to
Release the Retention Payment after Expiration of the 35-day Lien Period for the
Construction of the Jefferson Boulevard Pedestrian and Bicycle Access
Improvements Project at Hetzler Road, P-956
Contact Person/Dept.:
Hong Wang / Public Works
Phone Number: (310) 253-5604
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (Email) Meetings and Agendas – City Council (04/02/13)
Department Approval:
Charles D. Herbertson (03/27/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (04/01/13)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (04/02/13)
City Manager Approval:
John M. Nachbar (04/02/13)
RECOMMENDATION:
Staff recommends the City Council (1) accept the work performed by Griffith
Company, (2) authorize the filing of the notice of completion, and (3) authorize the
release of retention funds in the amount of $28,840 after the expiration of the 35-day
lien period for the construction of the Jefferson Boulevard Pedestrian and Bicycle
Access Improvements Project at Hetzler Road, P-956.
BACKGROUND/ DISCUSSION:
On June 11, 2012 the City Council awarded a contract to Griffith Company for the
Jefferson Boulevard Pedestrian and Bicycle Access Improvements Project. The
Project constructed the following improvements: a new traffic signal, high visibility
crosswalks, and curb extensions/bulb-outs at the Jefferson Boulevard and Hetzler
Road intersection; raised landscaped median islands and new sidewalks along
Jefferson Boulevard near its intersection with Hetzler Road; the restriping of
Jefferson Boulevard between Duquesne Avenue and Holdrege Avenue to include
bicycle lanes; and improvements to a 10-space parking lot on Jefferson Boulevard
west of Hetzler Road, which is owned and to be maintained by the State of California
Division of State Parks
Griffith Company successfully completed the work as required in the contract. Three
change orders in the amount of $44,375 were issued due to field changes, extra
work as requested by the City, and contract quantity adjustment. Construction City of Culver City, California
Agenda Item Report
inspection services were performed by the City Council approved engineering on-
call consultant, Willdan Engineering.
The project was substantially completed in early January and a grand opening was
held on January 18, 2013.
FISCAL ANALYSIS:
Project Budget
Funding Source Amount
State Prop 84 Grant (42300956) $566,403
Community Development Impact fund
(41700956)
175,000
Total $741,403
Estimated Project Expenses
Construction Contract (Griffith Company) $532,444
Change Orders(1,2 & 3) $44,375
Construction Inspection Services by
Willdan
$45,900
Material Testing Services $3,805
Total Estimated Expenditure $626,524
Unused Community Development Funds of approximately $100,000 will be available
for future projects.
MOTIONS:
That the City Council:
1. Accept the work performed by the contractor, Griffith Company, for construction
of the Jefferson Boulevard Pedestrian and Bicycle Access Improvements Project
at Hetzler Road, P-956; and,
2. Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Registrar-Recorder’s Office
for recordation; and,
3. Authorize the release of $28,840 in retention funds to Griffith Company following
the expiration of the 35-day lien period.