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Title:
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Award of a Construction Contract to KASA Construction Inc., as the Lowest Responsive and Responsible Bidder, for Construction of the West Washington Phase II Streetscape Median Project.
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City of Culver City, California
Agenda Item Report
Meeting Date: 04/11/11 Item Number: JC-1
JOINT CITY COUNCIL/REDEVELOPMENT AGENCY BOARD AGENDA ITEM: Award
of a Construction Contract to KASA Construction Inc., as the Lowest Responsive
and Responsible Bidder, for Construction of the West Washington Phase II
Streetscape Median Project.
Contact Person/Dept.: Elaine
Warner/RDA and Mate Gaspar/PW
Phone Number: 310.253.5777
310.253.5602
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (04/06/11); (E-Mail)
Agenda and Meetings – Redevelopment Agency (04/06/11); (E-Mail) KASA Construction
and Jeff Tracy Inc., dba Land Forms Landscape Construction (04/05/11); (Mail) Property
Owners in West Washington Assessment District Number II (04/05/11)
Department Approval:
Sol Blumenfeld: (04/05/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (04/06/11)
Agency General Counsel Approval:
Murray Kane (04/06/11)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (04/06/11)
City Manager/Executive Director Approval:
John M. Nachbar (04/06/11)
RECOMMENDATION
Staff recommends that the City Council and the Redevelopment Agency Board
(Agency Board) award a construction contract to KASA Construction Inc. (“KASA
Construction”), as the lowest responsive and responsible bidder, to complete the
necessary work for the West Washington Phase II Streetscape median Project.
BACKGROUND
In December 2007, the Culver City Redevelopment Agency approved a multi-
phased Area Improvement Plan (AIP) along West Washington Boulevard to improve
the physical and economic quality of the area. A key component of this AIP involves
the installation of landscaped medians funded by the Culver City Redevelopment
Agency. While the Agency has proposed to fund the improvements, it will only do so
if the on-going median maintenance is carried out through an assessment district.
The Phase I portion of the plan is complete and maintenance funds have been
collected by the associated assessment district. The Phase II assessment district
has been approved and it is expected funds earmarked for maintenance of the
improvements from the district will begin to be received by the City in the second half
of Fiscal Year 2011/2012.
City of Culver City, California
Agenda Item Report
The proposed improvements in Phase II include three (3) new medians, totaling 437
linear feet, that will be constructed between Centinela Avenue and Boise Avenue
along West Washington Boulevard (Attachment 1).
DISCUSSION:
On March 8, 2011, the final plans and specifications were approved by the Agency
Board. The notice inviting bids was advertised on the City’s website, in the Culver
City News, and construction trade publications. On March 31, 2011, the bid
opening occurred. A total of six (6) bids were received. The following table
summarizes the bid results:
Bidder Base Bid
FS Construction
$344,747
KASA Construction
$287,999
Landforms Landscape
$291,940.42
MG Construction
$328,605.30
Tropical Creations
$325,909.06
West Coast Public Works
$348,687
One protest letter was received by Land Forms Landscape Company relative to the
omission of a non-collusion affidavit and constructing staking subcontractors in
KASA Construction’s bid documents. Staff investigated the issues raised and has
determined that KASA Construction’s bid is responsive and KASA Construction is a
responsible bidder. KASA Construction’s bid documents did not contain the non-
collusion affidavit and staff considered it to be a minor omission. After the bid
opening KASA Construction submitted their Non-Collusion Affidavit and also
confirmed that their proposed construction staking and layout shall be performed by
their in-house staff. Staff reviewed and consulted with their listed references and
found that they performed satisfactorily in other jurisdictions for similar work.
The Agency Board recently approved a construction contract with KASA
Construction for the Sepulveda Boulevard Pedestrian Enhancement Project. This
project will begin construction very soon.
City of Culver City, California
Agenda Item Report
Construction is slated to commence in May 2011 and expected to be completed by
September 2011. Approximately one week prior to commencement of construction
activity, the adjacent business owners and residents will be notified and provided
with contact information for questions regarding the project. The construction of the
project will be managed by Troller Mayer under the existing approved contract.
Inspection will be conducted by City staff from the Public Works Department and the
Parks, Recreation, and Community Services Department.
The proposed medians will benefit the Redevelopment Project Area and the
immediate neighborhood in which the Project is located by eliminating blight,
attracting private investment to the area and enhancing the pedestrian, vehicular
and bicycle environment.
FISCAL ANALYSIS:
The Agency Board allocated $450,000 in tax exempt bond funds for the construction
of the five new medians. KASA Construction’s bid for the project is $287,999.
Funds for this expenditure are available in the Washington Blvd AIP – Phase II
Program budget (48792670). In addition to the base bid, staff recommends that an
additional $30,000 be authorized for unforeseen expenditures and that the
Community Development Director be authorized to approve associated change
orders for a total amount not-to-exceed $317,999.
ATTACHMENTS:
1. Phase II Area Improvement Plan Boundaries
2. Protest Letter from Land Forms Landscape Construction
MOTIONS:
That the City Council and Agency Board:
(1) Award a construction contract to KASA Construction for a not-to-exceed
amount of $287,999.00; and,
(2) Authorize the Community Development Director/Assistant Executive Director
to approve change orders totaling a not-to-exceed amount of $30,000; and,
(3) Authorize the City Attorney and Agency General Counsel to review/prepare
the necessary documents; and,
(4) Authorize the City Manager/Executive Director to execute such documents
on behalf of the City and Agency.
MEETING DATE: 04.11.11
AGENDA ITEM: JOINT CITY COUNCIL/REDEVELOPMENT AGENCY
BOARD AGENDA ITEM: Award of a
Construction Contract to KASA Construction Inc. for
Construction of the West Washington Phase II
Streetscape Median Project.
ATTACHMENTS
Pages
1. Phase II Area Improvement Plan Boundaries 1
2. Protest Letter from Land Forms Landscape Construction 2
CENTINELA AVE
COLONIAL AVE
WASATCH AVE
CHASE AVE
NEOSHO AVE
BOISE AVE
MILDRED AVE
McCONNELL BLVD
WADE ST
WASHINGTON PL
ROSABELL ST
MEIER ST
ZANJA ST
MOORE ST
BEETHOVEN ST
KENYON AVE
WASHINGTON BLVD
PHASE 1
PHASE 3
PHASE 2
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WEST WASHINGTON AIP - LANDSCAPED MEDIANS
July 19, 2010