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CC – CONSENT ITEM: Approval of an Amendment to a Task Order with RTI Consulting Inc. in an Additional Amount Not-to-Exceed $28,591 for an Aggregate Task Order Amount Not-to-Exceed $77,441, for Construction Management and Inspection Services for the Construction of the Transfer Station West Push Wall, PZ-948.
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Meeting Date: September 8, 2025
Contact/Dept.: Javier De La Cruz, Public Works Department
Phone Number: (310) 253-6421
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [ ] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/04/2025)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (08/13/2025)
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RECOMMENDATION
Staff recommends the City Council approve an amendment for a task order with RTI Consulting, Inc. in an additional amount not-to-exceed $28,591 for an aggregate Task Order amount not-to-exceed $77,441, for construction management and inspection services for the construction of the Transfer Station West Push Wall, PZ-948.
BACKGROUND
The City owns and operates a 500 ton per day solid waste Transfer Station at 9255 Jefferson Boulevard, operating six days a week between the hours of 4:00 am and 4:00 pm. Solid waste, recyclable materials, and organics waste collected by City Environmental Programs and Operations Division (EPO) staff is tipped at the Transfer Station and transferred to tractor/trailer transfer trucks for transit to area landfills, materials recovery facilities, and compost sites. In addition, the City provides roll-off service for the collection of construction and demolition debris. All processing of materials functions is performed at this facility.
The Transfer Station is a two-story reinforced concrete structure constructed in 1982. EPO collection trucks dump recyclable, organics waste and solid waste loads on the upper-level tipping floor, and tractor loaders push the material through two openings (pits) in the tipping floor into transfer trucks parked in the tunnel on the lower level. The construction and demolition debris is placed along the south and west side of the tipping floor and stockpiled against the south and west walls. To haul out construction and demolition debris to the recovery facility, a large tractor loader pushes the material against these walls to assist with picking up the material. This daily loading activity has caused sections of pre-cast concrete walls to be displaced/damaged.
In 2022, a permanent structural push wall on the south side was constructed to prevent structural damage and to meet the increasing volumes at the Transfer Station facility. In 2024, the City designed a similar push wall on the west wall to prevent further structural damage and to meet the continued increasing volumes. The design and specification for the west push wall was done by J.R. Miller and Associates (JRMA).
On September 9, 2024, the City Council approved the project plans and specifications and authorized staff to publish a Notice Inviting Bids for construction. A Notice Inviting Bids was published on Culver City PlanetBids website (Bid #2530) on September 19, 2024. Two (2) addenda were released on October 22, 2024, and October 31, 2024. The bid’s opening date was on November 7, 2024. The construction contract was awarded to West Valley Investment Group, Inc. on January 13, 2025 at the City Council meeting.
DISCUSSION
On January 2025, the Public Works Department released a request for proposal (RFP) for construction management and inspection services for the construction of the Transfer Station west push wall. The RFP was released to the on-call list of professional firms, approved by City Council on July 10, 2023, that provide construction management and inspection services to support the City’s Capital Improvement Program (CIP). RTI Consulting, Inc. provided a competitive and most qualified proposal and was selected as the firm to provide construction management and inspection services for a fee of $48,850, below the threshold for Council approval. Task Order No. 5 was issued per the terms of the Master On-Call Services Agreement #32400161 between the City of Culver City and RTI Consulting, Inc. to provide construction management and inspection services for the Transfer Station West Push Wall Project, PZ-948.
Construction started in July 2025. During construction, additional deputy inspection services were required and there were delays in fabrication of the steel plates and structural components. In addition, construction change orders were issued that include relocating conflicting electrical conduit/feed and fire hose. Since the Transfer Station needed to be in operation during working hours, construction activity had to occur after hours (after 4 pm). The extra effort required additional construction management and inspection services from RTI Consulting, Inc. in the amount of $28,591 for an aggregate Task Order amount of $77,441. Because the total project cost is now over $50,000, City Council must approve the increase to the Task Order.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funds for the Task Order amendment in Account #202.CP.80000.730100.PZ948 (Transfer Station Improvements), which can be found in the Capital Improvements section of the budget book in Fund 202 (Refuse Disposal Fund).
ATTACHMENTS
None.
MOTION(S)
That the City Council:
Approve an amendment to a Task Order with RTI Consulting Inc. in an additional amount not-to-exceed $28,591 for an aggregate Task Order amount not-to-exceed $77,441, for construction management and inspection services for the construction of the Transfer Station West Push Wall, PZ-948.