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Title:
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Acceptance of Work Performed by J.D.C. Inc.; Authorization to File a Notice of Completion; and Authorization to Release the Retention Payment after the Expiration of the 35-Day Lien Period, for the Ballona Creek Rain Garden Project, P-497.
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City of Culver City, California
Agenda Item Report
Meeting Date: 09/10/12 Item Number: C-2
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by J.D.C. Inc.;
(2) Authorization to File a Notice of Completion; and (3) Authorization to Release
the Retention Payment after the Expiration of the 35-Day Lien Period, for the
Ballona Creek Rain Garden Project, P-497
Contact Person/Dept.: Lee Torres/PW Phone Number: (310) 253-5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [x] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (09/05/12); J.D.C., Inc.
(09/04/12).
Department Approval:
Charles D. Herbertson (08/31/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (09/04/12)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (09/05/12)
City Manager Approval:
John M. Nachbar (09/05/12)
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by J.D.C. Inc. for the Ballona Creek Rain Garden
Project, P-497; and
2. Authorize filing a Notice of Completion; and
3. Authorize the release of the retention funds in the amount of $15,588.32 after the
expiration of the 35-day lien period.
BACKGROUND/DISCUSSION:
On March 26, 2012, the City Council approved a construction contract with J.D.C.,
Inc. (JDC) to construct the Ballona Creek Rain Garden Project, P-497.
The Ballona Creek Rain Garden Project consisted of the construction of two rain
gardens, engineered dispersal chambers, curb and gutters, catch basins, and
drainage swales. The work also included new native plants and irrigation
complementing the existing landscaping and irrigation. The work has been
successfully completed on time and under budget.
Change Orders
The City Council approved a contingency amount of $42,000.00 for the construction
contract. There were two (2) change orders approved in the total amount of City of Culver City, California
Agenda Item Report
$31,119.95 for the quantity adjustments and extra work for the modification of the
retaining wall, drainage systems, and other unforeseen conditions encountered
during construction.
FISCAL IMPACT:
Project Budget
P-497 Prop 850 Funds (42380000 PZ497) $380,000.00
Available Funds $380,000.00
Final Project Expenses
Original Construction Contract $280,646.50
Change Order $31,119.95
Subtotal $311,766.45
Construction Inspection Services $26,160.00
Geotechnical Construction Services (Observation &
Testing)
$4,500.00
Total Estimated Project Expenses $342,426.45
The remaining funds will return to the fund balance and will be used in future
projects.
MOTIONS:
That the City Council:
1. Accept the work performed by J.D.C., Inc. for the Ballona Creek Rain
Garden Project, P-497; and
2. Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s office; and,
3. Authorize the City Manager to release $15,588.32 in retention to J.D.C, Inc.
after the expiration of the 35-day lien period.