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Title:
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Approval of the Final Plans and Specifications and Authorization to Publish a Notice Inviting Bids for the Fire Station #1 Exterior Staircase Reconstruction Project.
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City of Culver City, California
Agenda Item Report
Meeting Date: 08/22/2011 Item Number: C-6
CITY COUNCIL AGENDA ITEM: Approval of the Final Plans and Specifications
and Authorization to Publish a Notice Inviting Bids for the Fire Station #1 Exterior
Staircase Reconstruction Project
Contact Person/Dept.: Lee Torres/PW Phone Number: 310-253-5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (08/17/2011)
Department Approval:
Charles D. Herbertson (08/11/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (08/15/11)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (08/16/11)
City Manager Approval:
John M. Nachbar (08/17/11)
RECOMMENDATION:
Staff recommends that the City Council approve the final plans and specifications
and authorize the publication of a notice inviting bids for the Fire Station #1 Exterior
Staircase Reconstruction Project.
BACKGROUND/ DISCUSSION:
Fire Station #1 is located at 9600 Culver Boulevard and was constructed in
1991. The station serves as the headquarters for the Fire Department and consists
of an 18,500 square foot two-story main fire station building/apparatus bay and
9,400 square foot mechanics building.
One of the three (3) staircases of the main building is an exterior staircase located in
the rear. The exterior staircase was constructed with wood and with decorative
quarry tiles covering the steps and risers and stucco along the exterior walls. Under
the staircase, a storage room was created for miscellaneous use by the Fire
Department.
In July, 2002, according to the project files, a contractor was hired to repair the
exterior staircase due to water intrusion and to repair broken quarry tiles on the
steps. However, within a few years after the repair, evidence of water intrusion
appeared again.
Public Work Department maintenance staff has continued to perform numerous spot
repairs to the ceramic tiles steps and areas where water intrusion was evident for
the past 5 - 6 years. Unfortunately, due to constant exposure to the weather
elements, the existing tiles, grout, and caulking have deteriorated faster than the City of Culver City, California
Agenda Item Report
frequency of maintenance effort being made. Also the water intrusion has caused
structural damage to the exterior walls under the staircase.
Design
In October 2010, through a Request for Proposal process, RTI Consulting was
selected to conduct a forensic study, provide recommendations, and prepare
construction documents for the reconstruction of the stairs. As a result of the study
and evaluating the alternatives, the Fire Department and Public Works Department
agreed that construction of a new steel staircase was most cost effective and
provided a practical, long term solution. The reconstruction effort is proposed to
include replacement of all water damaged wood framing and waterproofing of the
structure adjacent to the stairs.
A complete set of plans and specifications is available for review at the City Clerk’s
Office or the Public Works Department / Engineering Division office in City Hall.
FISCAL IMPACT:
The following chart contains fiscal information regarding award of the contract:
Estimated Project Expenses
Fire Station #1 – Building
Renovations, P-931
$90,000
Construction Inspection Services –
Engineering and Building Safety Staff
$0
Total Estimated Project Expenses $90,000
Available Funds
P-931 General Funds (42000931/932) $90,000
Available Funds $90,000
MOTIONS:
That the City Council:
1. Approve the plans and specifications for Fire Station #1 Exterior Staircase
Reconstruction Project, P-931; and
2. Authorize publication of a notice inviting bids for the Fire Station #1 Exterior
Staircase Reconstruction Project, P-931.