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CC - (1) Acceptance of $49,728.00 in Urban Area Security Initiative (UASI) Grant Program Funds Awarded to the City of Culver City; (2) Approval of a Budget Amendment to Appropriate $49,728.00 of the Funding to Purchase Personal Protective Equipment (Four-Fifths Vote Requirement); and (3) Approval of a Purchase Order with Galls for Personal Protective Equipment in an amount Not-to-Exceed $49,728.00.
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Meeting Date: May 8, 2017
Contact Person/Dept: Cara Flores/Fire Department
Phone Number: (310) 253-5920
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (05/02/17);
Department Approval: David L. White, Fire Chief (04/25/17)
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RECOMMENDATION
Staff recommends the City Council (1) accept $49,728.00 in Urban Area Security Initiative (UASI) Grant Funds awarded to the City of Culver City; (2) approve a budget amendment to appropriate $49,728.00 of the funding for the purchase of personal protective equipment; and, (3) approve a purchase order with Galls for personal protective equipment in an amount not-to-exceed $49,728.00.
The budget amendment requires a four-fifths vote.
BACKGROUND/DISCUSSION
Culver City Fire Department personnel have had ballistic vests as part of their personal protective equipment since the 1992 Los Angeles Riots. The ballistic vest, although not a frequently used piece of equipment in firefighting or providing emergency medical services, is essential during special risk incidents such as active shooter and mass casualty incidents (AS/MCIs).
Tactical procedures have changed in recent years as they relate to AS/MCIs. The Federal Emergency Management Agency (FEMA) states:
Fire/rescue and emergency medical services (EMS) personnel who are not members of a tactical law enforcement response team have traditionally not entered an active shooter area until the “all clear sign” is given by the incident commander. However, expert analysis of recent AS/MCI incidents has revealed the value of having medical and rescue personnel who are properly trained and equipped to enter the warm zone to maximize victim survival. FEMA encourages first responder agencies to develop this capability.
As a result, fire/rescue and EMS personnel are now required to go into warm zones to rapidly triage, treat and extricate the wounded.
As recommended by FEMA-to develop the capability to respond into warm zones-the department, along with other agencies in the area, secured funding and purchased ballistic helmets and Tactical EMS backpacks. These elements provided a full complement of ballistic protective equipment for department personnel, but the recommended useful life of the vest has expired. The vest manufacture date is December 2010. According to the National Institute of Justice’s Guide to Body Armor, once the body armor has been in service beyond its declared warranty period, it should be replaced. The warranty period for the vest is five years. In addition to replacing the current Level IIIA vests, the department would like to improve the level of protection provided to account for artillery and ammunition that is increasingly lethal. The department would like to place Level III plates on all front line apparatus for each riding position. In summary, the department is requesting 60 vests and 20 sets of ballistic plates.
In 2015/2016, department staff included requests in the Los Angeles Area Fire Chiefs Association (LAAFCA) UASI and State Homeland Security Grant Program application surveys, as well as applied for Assistance to Firefighters Grant Funds to replace the department’s ballistic vests. In March 2017, the Los Angeles Mayor’s Office awarded and submitted a subrecipient agreement to the City for signature.
Staff was able to secure competitive pricing from Galls through a current City of Los Angeles contract. This procurement is excepted from the bid requirements per Culver City Municipal Code Section 3.07.045.G. Section 3.07.045.G excepts bidding requirements where competitive bid procedures have already been utilized by another public agency. Because the City is utilizing pricing from the City of Los Angeles Contract #59463, this procurement meets this requirement.
FISCAL ANALYSIS
If the City Council appropriates the funds, staff will request that the Finance Department create new revenue and expenditure accounts for the grant purchase. The grant disbursement will be made using the reimbursement method. There are no matching funds required.
ATTACHMENTS
None.
MOTION
That the City Council:
1. Accept $49,728.00 in Urban Area Security Initiative (UASI) Grant Funds awarded to the City of Culver City;
2. (Four-Fifths Vote Required) approve a budget amendment to appropriate $49,728.00 the funding for the purchase of personal protective equipment;
3. Approve a purchase order with Galls to purchase personal protective equipment in an amount not-to-exceed $49,728.00;
4. Authorize the Purchasing Officer to issue the purchase order with Galls;
5. Authorize the City Attorney to review/prepare the necessary documents; and
6. Authorize the City Manager to execute such documents on behalf of the City.