|
Title:
|
(1) Accept the Work Performed by FS Construction; (2) Authorize the Filing of a Notice of Completion; and (3) Authorize the Release of the Retention Payment after the Expiration of the 35-Day Lien Period, for the Culver City Park Field Leveling Project, P-639.
|
City of Culver City, California
Agenda Item Report
Meeting Date: 11/22/10 Item Number: C-4
CITY COUNCIL AGENDA ITEM: (1) Accept the Work Performed by FS
Construction; (2) Authorize the Filing of a Notice of Completion; and (3) Authorize
the Release of the Retention Payment after the Expiration of the 35-Day Lien
Period, for the Culver City Park Field Leveling Project, P-639
Contact Person/Dept.: Sammy Romo/ PW Phone Number: (310) 253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (11/17/10), (E-Mail) FS
Construction (11/17/10)
Department Approval:
Charles D. Herbertson(11/11/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (11/16/10)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (11/16/10)
City Manager Approval:
John M. Nachbar (11/17/10)
RECOMMENDATION:
Staff recommends that the City Council: (1) accept the work performed by FS
Construction, (2) authorize filing a Notice of Completion, and (3) authorize the
release of retention funds in the amount of $14,193.80 after the expiration of the 35-
day lien period, for the Culver City Park Field Leveling Project, P-639.
BACKGROUND/DISCUSSION:
On August 23, 2010, the City Council awarded a construction contract to FS
Construction. The project consisted of re-grading and leveling the eastern end of
the middle upper sports fields in Culver City Park, adjustment of the height of
existing irrigation heads, and installation of new irrigation lines.
FS Construction successfully completed the work as required and the field was re-
opened for sports activities on November 1, 2010.
The construction management and inspection were performed by City staff.
FISCAL ANALYSIS:
The approved construction contract amount was $93,767. The final construction
expenditure amount was $141,938. Additional costs were the result of expanding
the scope of the project as follows: City of Culver City, California
Agenda Item Report
• Placement of new sod in lieu of hydroseed. Culver City - American Youth
Soccer Organization (AYSO) donated $18,240 to install sod instead of
hydroseed in order to make the fields available sooner for activities.
• Extension of the area of re-grading and leveling by 10,700 square feet.
• Stabilization of the slope adjacent to the service road between the upper and
lower sports fields for proper drainage.
Proposition 40 Roberti-Z’Berg-Harris (RZH) funds were administratively transferred
from the Bill Botts Field Lighting Project, P-869 to the Culver City Park Field Leveling
Project, P-639. These funds were scheduled for de-obligation on December 31,
2010. These funds, along with the additional funds from AYSO and project
contingency funds paid for the expanded scope of work for the project outlined
above.
Project Budget
Funding Source Amount
P-639 Prop. A (42300639) $82,078
P-639 Prop. 40 (42300639) $17,922
Donation from Culver City AYSO (42000639) $18,240
Prop. 40 RZH Grant (42300639) $23,773
Total $142,013
Construction Expenses
Construction of Culver City Park Field
Leveling Project, P-639
$141,938
Total $141,938
MOTIONS:
That the City Council:
1) Accept the work performed by the contractor, FS Construction, on the Culver
City Park Field Leveling Project, P-639; and,
2) Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s office for
recordation; and,
3) Authorize the release of $14,193.80 in retention funds to FS Construction
following the expiration of the 35-day lien period.