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CC - CONSENT ITEM - (1) Award of Construction Contract to PALP, Inc dba Excel Paving in the Amount of $128,500 for the 2024 Fox Hills Neighborhood Traffic Calming Project Phase 1A, PZ923; and (2) Authorization to the Public Works Director or Designee to Approve Change Orders to the Contract in an Amount Not-to-Exceed $32,125 to Cover Contingency Costs (25%).
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Meeting Date: June 24, 2024
Contact Person/Dept: Thomas Check/Public Works
Phone Number: (310) 253-5627
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (06/19/2024)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (05/30/2024)
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RECOMMENDATION
Staff recommends the City Council (1) award a construction contract for the 2024 Fox Hills Neighborhood Traffic Calming Project Phase 1A, PZ923, to PALP, Inc dba Excel Paving in the amount of $128,500; and (2) authorize the Public Works Director or designee to approve change orders to the contract in an amount not-to-exceed $32,125 to cover contingency costs (25%).
BACKGROUND/DISCUSSION
At its August 24, 2023, meeting, the City Council directed staff to expedite implementation of neighborhood traffic calming and multimodal safety improvements in the Fox Hills neighborhood. Improvements include new speed humps, curb extensions, bike lanes, and pedestrian lighting. Due to cost, improvements are being implemented in two phases: near- and long-term.
As part of the near-term improvements, staff recommends the installation of speed humps on Doverwood Drive and Canterbury Drive, 11 high-visibility, continental-style crosswalks throughout the neighborhood, and advanced traffic signal detection at Green Valley Circle & Buckingham Parkway.
A Notice Inviting Bids was posted on the City’s online procurement platform, PlanetBids, on February 29, 2024, and closed on March 28, 2024. The City received one bid from PALP, Inc. dba Excel Paving in the amount of $128,500. Staff reviewed the bid proposal and found the bid documents responsive and complete. Excel Paving is a well-established paving contractor and has completed many paving projects throughout Southern California with satisfactory performance.
Construction is scheduled to begin in Summer 2024 and is expected to be substantially completed by Fall 2024. Typical Monday through Friday work hours are anticipated for the project.
PUBLIC NOTIFICATION
Approximately two weeks prior to construction activity, adjacent residences will be provided with written information on the project schedule and contact information for questions and/or concerns regarding the project. The City will also use other communications channels, such as social media, to inform residents of the work.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2023-2024 includes sufficient funding for this the construction contract of $128,500 and a contingency of $32,125 in CIP Project No. PZ 923 (Fox Hills Neighborhood Traffic Management and Bikeway Project).
MOTION
That the City Council:
1. Award the 2024 Fox Hills Neighborhood Traffic Calming Project Phase 1A, PZ 923, to PALP, Inc dba Excel Paving in the amount of $128,500.00;
2. Authorize the Public Works Director or designee to approve change orders to the contract in an amount not-to-exceed $32,125 (25%);
3. Authorize the City Attorney to review/prepare the necessary documents; and
4. Authorize the City Manager to execute such documents on behalf of the City.