City of Culver City, California
Agenda Item Report
Meeting Date: 06/08/2015 Item Number: JC-4
JOINT CITY COUNCIL AND SUCCESSOR AGENCY BOARD AGENDA ITEM: (1)
Waiver of Formal Bidding Procedures; and (2) Approval of a Fourth Amendment to
the Agreement with Modern Parking, Inc. for Parking Management Services
Extending the Term of the Agreement to January 31, 2016 at the Cardiff, Ince, and
Watseka Parking Structures and at the Venice and Virginia Parking Lots in an
Amount Not-to-Exceed $415,656.
Contact Person/Dept.:
Todd Tipton/ CDD
Phone Number:
(310) 253-5783
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (06/03/15); Meetings
and Agendas – Successor Agency (06/03/15); (E-Mail) Modern Parking Inc., Downtown
Business Association, and Chamber of Commerce on (05/28/15).
Department Approval:
Sol Blumenfeld (06/02/15)
City Attorney/Authority Counsel Approval:
Carol Schwab (by H. Baker) (06/02/15)
Chief Financial Officer Approval:
Jeff Muir: (06/03/15)
City Manager/Executive Director Approval:
John M. Nachbar (06/03/15)
RECOMMENDATION:
Staff recommends the City Council and the Successor Agency to the Culver City
Redevelopment Agency Board (Successor Agency Board) (1) waive formal bidding
procedures; and (2) approve a Fourth Amendment to the existing Agreement with
Modern Parking, Inc. (Modern) for parking management services extending the term
of the Agreement to January 31, 2016 at the Cardiff, Ince, and Watseka parking
structures and the Venice and Virginia parking lots in an amount not-to-exceed
$415,656.
BACKGROUND/ DISCUSSION:
On August 1, 2006, the former Culver City Redevelopment Agency (former CCRA)
Board approved an original agreement with Modern for parking management
services related to the Cardiff, Ince, and Watseka parking structures (Original
Agreement). In subsequent actions, the former CCRA Board and the City Council
extended the term of the Original Agreement and added additional management and
maintenance services to Modern’s scope of work.|1010|
On January 12, 2015, the City Council and the Successor Agency Board extended
the Agreement until July 31, 2015|1010| due to the uncertainty surrounding the future
ownership of the Successor Agency’s parking facilities. The uncertainty of the City of Culver City, California
Agenda Item Report
parking facilities ownership also delayed implementation of recommendations made
by Walker Parking regarding the operation of the parking facilities.
On March 18, 2014, the State Department of Finance approved the Successor
Agency’s Long Range Property Management Plan, which authorized transfer of
ownership of the parking facilities from the Successor Agency to the City of Culver
City.
In order to revisit the recommendations of Walker Parking and provide sufficient time
to issue a Request for Proposals (RFP) to qualified parking companies, staff
recommends approval of a six-month extension to the existing Modern Agreement
from July 31, 2015 to January 31, 2016 under the existing terms, conditions, and
cost.
In general, the Culver City Municipal Code (CCMC) § 3.07.085 exempts professional
services from the formal competitive bid process. However, pursuant to CCMC
Section 3.07.050, where the same consultant has been utilized for a period of five
years, the formal bidding procedures shall apply unless waived by the City Council.
In this case, City staff is requesting that the City Council waive this requirement for
the reasons stated above, in accordance with CCMC § 3.07.075.E.3.
FISCAL ANALYSIS:
The cost to extend Modern’s Agreement for a six month term is a maximum of
$415,656. Sufficient funds have been requested in the City Manager’s Proposed
Budget for Fiscal Year 2015/2016 to cover the proposed expenditure.
MOTION:
That the City Council and Successor Agency Board:
1. Pursuant to Section 3.07.075.E.3, waive the formal bidding procedures set forth in
Section 3.07.075; and,
2. Approve a fourth amendment to the Modern Parking Inc. agreement extending its
term for six months for parking management services extending the term of the
Agreement to January 31, 2016 at the Cardiff, Ince, and Watseka Parking
Structures and the Venice and Virginia Parking Lots in an amount not-to-exceed
$415,656; and
3. Authorize the City Attorney/Successor Agency General Counsel to prepare the
necessary documents; and
City of Culver City, California
Agenda Item Report
4. Authorize the City Manager/Executive Director to execute such documents on
behalf of the City and the Successor Agency.
NOTES:
|1010|The Modern contract was initially executed on August 1, 2006 and extended on June 18, 2009,
January 10, 2010, January 26, 2011, December 13, 2011, January 31, 2012, August 5, 2013,
December 9, 2013 and January 12, 2015.
|1010|In 2014, the Successor Agency was notified by the State Department of Finance that its request to
transfer ownership of the Successor Agency’s parking facilities to the City was conditionally
approved. The condition requires that prior to the transfer of ownership of the Virginia Avenue
Parking Lot from the Successor Agency to the City, a property tax sharing agreement be executed
with the affected taxing entities. The sharing agreement is to be based on remitting to the taxing
entities their pro rata share of what the property taxes would have been if the parking lot were sold for
its fair market value to a private party.