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Title:
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Approval of a Purchase Order with 3M for the Purchase of Three Automated License Plate Readers in an Amount Not-to-Exceed $58,003.50.
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City of Culver City, California
Agenda Item Report
Meeting Date: 09/23/13 Item Number: __C-4__
CITY COUNCIL AGENDA ITEM: Approval of a Purchase Order with 3M for the
Purchase of Three Automated License Plate Readers in an Amount Not-to-Exceed
$58,003.50.
Contact Person/Dept.: Carmen Zarate Phone Number: 310-253-6133
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [] Date: _______________
Public Notification: Meetings and Agendas – City Council (09/17/13)
Department Approval:
Don Pedersen (09/16/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (09/16/13)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (09/17/13)
City Manager Approval:
John M. Nachbar (09/17/13)
RECOMMENDATION:
Staff recommends that the City Council approve a Purchase Order with 3M for the
purchase of three Automated License Plate Readers (ALPR) in the amount not-to-
exceed $58,003.50. If approved, this purchase would be in addition to the two
ALPRs approved for purchase by the City Council at the meeting of September 9,
2013.
BACKGROUND/DISCUSSION:
The City has been awarded funding from the 2011 Urban Areas Security
Initiative (UASI) Grant Program. The grant is administered through the United States
Department of Homeland Security.
In order to be eligible for UASI grant funding, agencies must engage in projects that
meet identified national, state, and local priorities and these projects are required to be
regional in nature with multi-jurisdictional and preferably multi-disciplined benefits.
The City worked closely with its regional partners, including the Los Angeles County
Police Chiefs Association, to identify specific projects that would be beneficial to all of
the area law enforcement agencies. These projects entail further development of our
regional approach to training of personnel to enhance the competencies and
capabilities of our officers and to enhance our technologies and equipment.
The purchase of three ALPR units is an enhancement to the Police Department’s
technology and equipment which will improve the Department’s ability to locate wanted
vehicles and possibly (in the future) integrate with parking enforcement solutions. The
Police Department currently has one ALPR unit, which was purchased from 3M City of Culver City, California
Agenda Item Report
(formerly known as PIPS Technology) in 2009. Therefore the required supporting
software for the new equipment has been implemented. The current unit has been
effective and reliable in meeting the needs of the department. The Department is
satisfied with the performance of the unit and the vendor is responsive and provides
consistent service.
Pursuant to Culver City Municipal Code Section § 3.07.045.B, a purchase of equipment that
is a component for equipment or a system of equipment previously acquired by the City,
and is necessary to repair, maintain or improve the City’s utilization of the equipment, is
exempt from formal bidding requirements.
Even though the purchase is exempt from formal bidding requirements. the Police
Department obtained quotes for the equipment as follows:
The quotes received are as follows:
Vendor
Location
Price for three ALPR Units
(includes all taxes and fees)
3M Knoxville, TN $58,003.50
ELSAG North America Greensboro, NC $82,700.00
Coban Houston, TX $79,799.00
Staff reviewed all three quotes and determined all companies are responsive and
responsible.
FISCAL ANALYSIS:
The total cost for the three ALPR units is $58,003.50. There are sufficient funds
appropriated in the Urban Area Security Initiative Grant – 41440918 to cover the
cost of this procurement. No matching funds are required from the City.
ATTACHMENTS:
None.
MOTION:
That the City Council:
1. Approve a Purchase Order with 3M to purchase three ALPR units in an
amount not-to-exceed $58,003.50; and,
2. Authorize the Chief Financial Officer to review/prepare the necessary
documents; and,
City of Culver City, California
Agenda Item Report
3. Authorize the City Manager to execute such documents on behalf of the
City.