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Review of the Equity and Human Relations Advisory Committee’s (EHRAC’s ) Current Ad Hoc Subcommittees as of the June 25, 2024, Special Meeting; and (1) Dissolve Existing Ad Hoc Subcommittees Whose Objectives Have Been Met; (2) Appoint Additional EHRAC Members To Existing Ad Hoc Subcommittees, as Deemed Necessary; (3) Form New Ad Hoc Subcommittees for Specific Tasks, Projects and/or Events for Fiscal Year 2024-2025, as Deemed Appropriate; and (4) Appoint Members Thereto.
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Meeting Date: July 23, 2024
Contact Person/Dept: Michelle Hamilton/ Human Resources Department
Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas- City Council (07/18/2024); (E-Mail) Meetings and Agendas- Equity & Human Relations Advisory Committee (07/18/2024); (E-Mail) All City Staff (07/18/2024)
Department Approval: Dana Anderson, Human Resources Director (07/18/2024)
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RECOMMENDATION
Staff recommends that the Equity and Human Relations Advisory Committee (EHRAC) review EHRAC’s current Ad Hoc Subcommittees as of the June 25, 2024, Special Meeting and (1) dissolve existing ad hoc subcommittees that have completed their objectives; (2) add additional EHRAC Members to existing Ad Hoc Subcommittees, as deemed necessary; (3) form new ad hoc subcommittees for specific tasks, projects and/or events for Fiscal Year 2024-2025, as deemed appropriate; and (4) appoint members thereto.
BACKGROUND
Per the EHRAC By-laws (see section IV. A), the Committee may form Ad Hoc subcommittees to meet and discuss special activities, events, and topics on an as needed basis. There are important differences between a “standing committee” and an “ad hoc committee” under the Ralph M. Brown Act (Brown Act). Standing committees are required to comply with the provisions of the Brown Act (including public notification and public participation). Standing committees require staffing. Ad hoc subcommittees, on the other hand, are not subject to those requirements. Additionally, as provided in the Brown Act, a standing committee has a continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body. An “ad hoc” subcommittee serves only a limited or single purpose, and it is dissolved when the specific task is completed. Ad hoc subcommittees are limited to less than a quorum, which, for the EHRAC, is up to four (4) members. Under the Brown Act and consistent with past practice, once an ad hoc subcommittee’s project has been completed, the Committee should make a motion to dissolve such Ad Hoc subcommittee.
DISCUSSION
At the June 25, 2024, Regular Meeting, the following suggestions (among other potential future possibilities) were made for consideration at the July 23, 2024, Regular Meeting:
Dissolution of the Following Ad Hoc Subcommittee/s and possible re-formation with a specific defined and achievable task/purpose/project:
1. Communications and Outreach
2. Educational Materials Ad Hoc Subcommittee
Addition to the following Ad Hoc Subcommittee/s:
1. Soccer Signage Ad Hoc Subcommittee (1 Seat Open)
Creation of the following Ad Hoc Subcommittee/s:
1. Transgender Day of Awareness Ad Hoc Subcommittee
2. Latino Heritage Month Speaker Ad Hoc Subcommittee
3. Marketing Ad Hoc Subcommittee
FISCAL ANALYSIS
There are no costs associated with discussion of this item.
ATTACHMENTS
1. 2024-07-23_ATT_List of EHRAC Ad Hoc Subcommittees As Of 6.30.2024
MOTION
That the Equity and Human Relations Advisory Committee:
(1) If so desired, dissolve existing Ad Hoc Subcommittees whose objectives have been met;
(2) If so desired, add members to existing Ad Hoc Subcommittees as deemed necessary;
(3) Form new ad hoc subcommittees for specific tasks, projects and/or events approved for Fiscal Year 2024-2025, as deemed appropriate; and
(5) Appoint members thereto.