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CC - (1) Acceptance of Work Performed by Sialic Contractors Corporation, dba Shawnan; (2) Authorization to File a Notice of Completion; and (3) Authorization to Release the Retention Payment after the Expiration of the 35-Day Lien Period; for the 2014 Pavement Overlay Project, PZ-863.
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Contact Person/Dept: Sammy Romo/PW
Phone Number: 310-253-5619
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/10/16); (E-Mail) Shawnan (03/09/16)
Department Approval: Charles D. Herbertson, Public Works Director/City Engineer (2/26/16)
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RECOMMENDATION
Staff recommends the City Council: (1) accept the work performed by Sialic Contractors Corporation, dba Shawnan (Shawnan); (2) authorize filing a Notice of Completion; and (3) authorize release of the retention payment in the amount of $60,017 after the expiration of the 35-day lien period; for the 2014 Pavement Overlay Project, PZ863.
BACKGROUND/DISCUSSION
On September 8, 2014, the City Council awarded a construction contract to Shawnan. The scope of work consisted of removing and replacing two to two and three-quarter inches of deteriorated asphalt concrete with new rubberized asphalt concrete. Additionally, curb and gutter were replaced where necessary. The streets which were repaved are:
1. Motor Ave. - Park Ave. to Le Bourget Ave.
2. Le Bourget Ave. - Jasmine Ave. to Farragut Dr.
3. Jasmine Ave. - Le Bourget Ave. to end
4. Harter Ave. - Braddock Dr. to Farragut Dr.
5. Hannum Ave. - Vera Way to Sawtelle Bl.
6. Midway Ave. - Venice Bl. to Washington Bl.
7. Bledsoe Ave. - Washington Bl. to Washington Pl.
8. Albright - Washington Pl. to Venice Bl.
9. Berryman Ave. - Sepulveda Bl. to Segrell Way
10. Centinela Ave.- Green Valley Circle to Bristol Pkwy
11. Bristol Parkway - Hannum Ave. to Centinela Ave. (southbound #2 lane)
Shortly after the project had started, staff was informed that Centinela Avenue would require underground utility crossings for Golden State Water Company, Southern California Edison, and Time Warner Cable. These were necessary in order to accommodate the private development at Airport Marina Ford at 6002 Centinela Avenue. Therefore, staff instructed the contractor to perform the work on all streets except for Centinela Avenue until all utilities were placed. There was approximately a 1 year delay before street repaving activities started on Centinela Avenue. This was due to delays in the work for the utilities and the contractor’s availability to remobilize to the job site.
Shawnan successfully completed the work as required in the executed contract dated October 15, 2014. The construction management was performed by staff, and construction inspection was performed by Onward Engineering and The Nickerson Company (for work on Centinela Avenue) through the on-call general civil engineering contract. Geotechnical testing services were performed by Associated Soils Engineering, Inc. through the on-call general geotechnical engineering services contract.
FISCAL ANALYSIS
The approved construction contract amount with Shawnan was $1,111,111 and the City Council authorized the Public Works Director/City Engineer to approve change orders in an amount not to exceed $111,000. Total construction project budget was $1,222,111 ($1,111,111 + $111,000). Due to an increase in quantities in several bid items and extra work orders due to unforeseen conditions, the final construction expenditure amount was $1,200,339. Extra work orders included:
• Additional signage and striping to accommodate a bike lane, service road stop treatment, striping removal and restriping on Centinela between Bristol Parkway and Sepulveda Boulevard
• Removal and replacement of subgrade soils
Project Budget
Funding Source Amount
PZ-863 Street Paving Program $1,289,606
Final Project Expenses
Construction, 2014 Pavement Overlay Project (Shawnan) $1,200,339
Construction Inspection Services $ 55,587
Geotechnical Testing Services $ 12,940
Construction Surveying $ 20,740
Final Project Expenses $1,289,606
ATTACHMENTS
None.
RECOMMENDED MOTION(S)
That the City Council:
1) Accept the work performed by the contractor, Shawnan, for the 2014 Pavement Overlay Project, PZ-863; and,
2) Authorize the Public Works Director/City Engineer to execute the Notice of Completion and submit it to the Los Angeles County Recorder’s Office for recordation; and,
3) Authorize the release of retention funds in the amount of $60,017 to Shawnan upon expiration of the 35-day lien period.