City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council grant Planning Commissioner Marcus Tiggs a
one year leave of absence and appoint a member to the Planning Commission on
an interim basis for 1 year to fill Mr. Tiggs’ seat.
BACKGROUND/DISCUSSION:
On June 2, 2008, the City Council reappointed Mr. Marcus Tiggs to the Planning
Commission for a second four-year term to Office No. 4. Mr. Tiggs term began on
July 1, 2008 and continues until June 30, 2011.
On November 4, 2008, Mr. Tiggs submitted a letter (Attachment No. 1) through the
City Manager to the Mayor and Council requesting a 1 year leave of absence from
the Planning Commission due to his Army National Guard deployment to Kosovo.
In recognition of Mr. Tiggs exemplary work on the Planning Commission, the Council
may want to temporarily fill the vacancy until he returns from his military service in
November 2009 and further, may want to consider selecting a prior Planning
Commissioner for the temporary appointment in order to reduce the learning curve
and facilitate the Commission’s work. Alternatively, Council may want to consider
directing staff to advertise for the vacancy in this temporary appointment for one
year, or may choose to leave the seat vacant (although this last option is not
recommended by staff).
Meeting Date: 12/1/2008 Item Number: A-3
AGENDA ITEM: Consideration of Granting a Leave of Absence Request from
Planning Commissioner Marcus Tiggs and Direction to Staff on What Process to
be Followed in Making an Interim Appointment to the Planning Commission and
Potential Appointment of a Prior Commissioner to Immediately Fill the Seat Left
Temporarily Vacant.
Contact Person/Dept.: Thomas Gorham,
Planning Manager
Phone Number: (310) 253-5727
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Public Notification: Master E-Mail Notification List (11/26/08)
Department Approval:
Sol Blumenfeld (12/01/08)
City Attorney Approval:
Carol Schwab (by H. Baker)(12/26/08)
Chief Financial Officer Review:
Jeff Muir (by M. Noller) (11/25/08)
City Manager Approval:
Jerry B. Fulwood (11/26/08) City of Culver City, California
City Council Agenda Item Report
City Council Policy 3102 provides that Commission vacancies are to be filled
through advertisement of the vacancy. However, in reading the pertinent parts of
City Council Policy 3102, the Policy does not seem to contemplate an interim
appointment. Therefore, the City Council may determine to fill this temporary
vacancy with a temporary, interim appointment without advertisement of the
vacancy.
FISCAL IMPACT:
There is no fiscal impact associated with this proposed action.
ATTACHMENTS:
1. Commission Leave of Absence Request dated November 4, 2008
2. City Council Policy 3102
MOTION:
That the City Council:
1. Grant Planning Commissioner Marcus Tiggs a 1 year leave of absence
from the Planning Commission effective November 12, 2008.
AND
2A. (Staff recommendation) Appoint __________________ (a former
Planning Commissioner) to the seat left temporarily vacant by the leave of
absence granted to Commissioner Marcus Tiggs on a 1 year interim basis
expiring November 12, 2009;
OR
2B. Direct staff to solicit interest from former Planning Commissioners to fill
Office No. 4 as Planning Commissioner on a 1 year interim basis expiring
November 12, 2009 and return to the City Council with a list of interested
former Commissioners at the City Council meeting of December 22,
2008.
OR
City of Culver City, California
City Council Agenda Item Report
3. Direct Staff to advertise for the temporary appointment of Planning
Commissioner on a 1 year interim basis expiring on November 12, 2009
and return to the City Council on January 26, 2009.
OR
4. Determine to leave Office No. 4 vacant until Commissioner Tiggs returns.
MEETING DATE: December 1, 2008
AGENDA ITEM: Consideration of Granting a Leave of Absence Request
from Planning Commissioner Marcus Tiggs and Direction to Staff on What
Process to be Followed in Making an Interim Appointment to the Planning
Commission and Potential Appointment of a Prior Commissioner to
Immediately Fill the Seat Left Temporarily Vacant.
ATTACHMENTS
Pages
1. Leave of Absence Request 1
2. City Council Policy 3102 2-3rwbence (e/annIng Commission-Marcus G. _
» Tiggs)
> >
> > Good evening Jerry,
> >
> > I am getting deployed for 1 year to Kosovo. I am requesting a leave
» of absence from the Culver City Planning Commission and have
> > attached a letter/request to the Mayor & Council. Would you please
> > see that Mayor Malsin and the Council get it as soon as possible.
» Also, it would be appreciated if you could send me a quick note
> > indicating you got this email.
> >
» Thanks,
> > Marcus TiggsCITY OF CULVER CITY
COUNCIL POLICY STATEMENT
General Subject: Commissions, Boards and Committees
Specific Subject: Recruitment and Selection of
Commission, Board and Committee
Members
Policy Number 3102
Date Issued 10/25/99
Effective Date 10/25/99
Resolution No. 99-R086
PURPOSE:
To establish a policy regarding how Commission, Board and Committee members are
recruited and selected by the City Council.
STATEMENT OF POLICY:
City Commission, Board and Committee Members serve an important role in reviewing a
variety of issues, hearing appeals, issuing certain approvals and decisions, and making
recommendations to the City Council. The Commission, Board and Committee process
allows the public, employees and staff the opportunity to have thorough consideration
given to issues and concerns before their respective matters are decided, and provides the
City Council with analysis of issues that are returned to them for deliberations.
Commissions, Boards and Committees also provide a vehicle for citizens to become part
of the City administrative and policy review process, and often serve as a training ground
for future City Council Members.
It is, therefore, important to encourage qualified applicants to apply for Commission,
Board and Committee seats, and to have a good response to the recruitment process.
Therefore, the City Council establishes the following policy:
•
Candidates for the Charter-established Commissions and Landlord-Tenant Mediation
Board seats will be recruited in March and April of each year for annual vacancies
(terms commencing July 1).
•
Candidates for Committees will be recruited as such Committees are created or as
vacancies occur.
•
Should a vacancy arise during the term of office of a Commission, Board or
Committee member, the City will re-advertise for that vacancy, and include the
applications already on file from the immediately preceding recruitment.
•
Advertising for Commission, Board and Committee applicants will include local
newspapers, the City Web site, "banners" on the City cable television broadcasts,
announcements on the City radio channel, flyers on public counters throughout City
Hall and other City facilities, and other innovative methods, as appropriate.• Annual Commission and Board appointments will be made at the first Regular City
Council Meeting in May. Interim vacancy appointments to Commissions, Boards and
Committees will typically be made at the first Regular City Council Meeting
following the close of advertising.
• The City Council reserves the right to re-advertise for Commission, Board and
Committee candidates if it is dissatisfied with either the recruitment process or the
response.
• Applicants for Commission, Board and Committee appointment shall complete a
questionnaire describing their background and reasons for applying for the specific
appointment Applicants will be provided the opportunity to address the Council, if
they so desire, at the Council meeting when appointments will be made.
Should any sitting Commission, Board or Committee Member become aware that he/she
cannot continue to serve or complete his/her term, he/she shall notify the Department
staff assigned to his/her Commission/Board/Committee, the Chief Administrative Officer
and/or the City Council, in writing, at the earliest possible date.
PROCEDURES:
The City Clerk's office shall be responsible for placing advertisements for Commission
appointments under this policy, and for receiving all applications, and for preparing the
staff report for the City Council.
The Housing Division shall be responsible for placing advertisements for the Landlord-
Tenant Mediation Board under this policy, and for receiving all applications, and for
preparing the staff report for the City Council.
The respective City Department or Staff Liaison to Committees shall be responsible for
placing advertisements for Committee seats under this policy, and for receiving all
applications, and for preparing the staff report for the City Council.
The responsible party designated above shall notify all applicants of the date of the
Council meeting at which appointments will be considered.
City Council Members shall nominate candidates from the applicant list for specific
Commission or Board seats, and a vote of the majority of Council Members will
determine the appointee(s). Committee appointments may be conducted in the same
manner, or in such manner as the City Council determines (e.g., appointments by
individual Council Members).
Upon appointment by the Council, the City Clerk shall advise the newly appointed
Commission, Board or Committee members. The City Clerk shall arrange for the
Commission, Board and Committee Members to be sworn into office.
Cclp 3102
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