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Title:
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Authorize entering into a License Agreement with the Culver City Friends of the Library
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council authorize the Chief Administrative Officer to
execute a License Agreement with the Culver City Friends of the Library for use of a
portion of Veteran’s Memorial Park to conduct an outdoor movie and costume
parade event.
BACKGROUND/DISCUSSION:
The Culver City Friends of the Library (the “Friends”), a charitable non-profit
organization, submitted an application for a special event permit to conduct an
outdoor movie screening, sing-a-long and costume parade of the Wizard of Oz at
Veteran’s Memorial Park on Sunday, August 21, 2005, which was conditionally
approved by the Committee on Permits and Licenses (the “Committee”) at its May
25, 2005 meeting. Copies of the site map of the event, an aerial map of the location
of the event, and the draft minutes of the Committee meeting are attached hereto as
Attachments 1, 2 and 3, respectively.
The Committee imposed several conditions to be met by the Friends, such as police
presence, trash receptacles, submission of an electrical plan, etc. (See Item No. 14
of Attachment 2 for all conditions imposed by the Committee.) In addition, due to the
fundraising nature of the event, the Friends have requested authority to conduct the
following activities: 1) the sale of miscellaneous items during the event, including
but not limited to, prepackaged food and drinks, Culver City Friends of the Library t-
shirts and raffle tickets; and 2) the collection of donations. It should be noted that
the payment of a donation will not be required for admission to the event. In order to
Meeting Date: 6/6/05 Item Number: A-3
AGENDA ITEM: Authorization to Enter into a License Agreement with the Culver
City Friends of the Library for Use of a Portion of Veteran’s Memorial Park to
Conduct an Outdoor Movie and Costume Parade Event.
Contact Person/Dept.: Deborah Fancett,
ACAO; Heather Iker, City Attorney
Phone Number: (310) 253-6007
(310) 253-5660
Fiscal Impact: Yes [] No [] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: []
Public Notification:
Via e-mail on June 2, 2005: Master Notification List; Culver City Friends of the Library
Department Approval:
Deborah Fancett 6/2/05
CAO Approval:
Jerry Fulwood 6/2/05
City Controller Approval:
N/ACity of Culver City, California
City Council Agenda Item Report
allow these activities to be conducted in a public park, the City may license the area
of the Park where the event is to be conducted to the Friends for these specific uses.
Such a license agreement will also incorporate all other conditions imposed by the
Committee.
FISCAL ANALYSIS:
All fiscal impacts incurred by the City will be paid by the Friends (i.e. required on-
duty police officers, trash receptacles, port-a-potties, etc.).
ATTACHMENTS:
1. Map of event site plan.
2. Aerial map of the location in Veteran’s Memorial Park where the event will be
conducted.
3. Draft minutes from the May 25, 2005 meeting of the Committee on Permits and
Licenses.
MOTION:
That the City Council:
1. Authorize the Chief Administrative Officer to execute a License Agreement with
the Culver City Friends of the Library for use of a portion of Veteran’s Memorial
Park for an outdoor movie and costume parade event; and
2. Direct the City Attorney’s Office to prepare the necessary documents.