City of Culver City, California
City Council Agenda Item Report
Meeting Date: 06/11/07 Item Number: C-6
AGENDA ITEM: Approval of an Agreement with Morrison Management Specialist,
Inc. dba Morrison Health Care, Inc. for the Senior Nutrition Program for a Three
Year Period Beginning July 1, 2007.
Contact Person/Dept.: Armando Abrego;
Senior and Social Services Manager
Phone Number: 310/253-6724
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (06/09/07)
Department Approval:
William La Pointe (5/21/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (06/01/07)
City Controller Approval:
Marlee Chang (06/01/07)
City Manager Approval:
Jerry B. Fulwood (06/06/07)
RECOMMENDATION:
That the City Council approve an agreement with Morrison Management Specialist,
Inc. dba Morrison Health Care, Inc., to provide food services for the Senior Nutrition
Program for a three (3) year period beginning on July 1, 2007.
BACKGROUND:
The City of Culver City receives grant funds from the Los Angeles County Area
Agency on Aging (“LACAAA”) through the Older Americans Act of 1965, as
amended, to fund the Senior Nutrition Program. These grant funds are used to
contract with a caterer to provide noontime meals for seniors on weekdays at the
Culver City Senior Center, the Beverly Hills’ Roxbury Park Recreation Facility and
for the Home Delivered Meal Program seven (7) days a week. The meals must
conform to the delivery and nutritional requirements of LACAAA. LACAAA requires
that every three to four years, the City enter into the competitive bid process for the
meal provider’s contract.
Morrison Management Specialist, Inc. dba Morrison Health Care, Inc. has been
providing meals to the Culver City Senior Center since 1990. During this time, the
City has experienced a high degree of professional management and food quality
from this provider. Both Culver City and LACAAA staff regard Morrison as one of
the best caterers available for senior nutrition programs.
City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
On April 9, 2007, the City Council authorized the Parks, Recreation and Community
Services Department to request bids from caterers to supply meals to the Senior
Nutrition Program. A list of 10 approved caterers was obtained from LACAAA. Bids
were opened on May 3, 2007. The City received two (2) competing bids that met all
of the bid requirements. The bids were evaluated on five criteria basis by the Senor
Nutrition Specialist and the Senior Nutrition Advisory Council of the Senior Center.
Evaluation criteria included: (1) cost per meal; (2) years of experience with grant-
funded Senior Nutrition Programs; (3) scope of experience with Senior Nutrition
Programs (congregate meals, home-delivered meals, etc.); (4) references; and, (5)
location. The meal rate proposals submitted by Morrison Health Care, Inc. and NDK
Foods, Inc. dba Unified Nutrimeals are provided as Attachment 1.
In fiscal year 2005-2006 the Morrison’s price per meal was increased from $2.65 to
$2.73. The price per meal for fiscal year 2007-2008 will remain at $2.73 for
Congregate Meals (C1) and $2.93 for Home-Delivered Meals (C2) and will allow the
City to serve 32,692 meals annually. In subsequent fiscal years, the contractor may
request to negotiate the price per meal with relation to the Consumer Price Index,
not to exceed 4% per year. For example, a maximum increase of 4% in fiscal year
2008-09 would result in a price of $2.84 for C1 meals and $3.05 for C2 meals and
will allow us to serve 31,426 meals in 2008-09. The request to negotiate an increase
is directly related to the possibility of the rising costs of fuel, food/supplies, and
personnel. The Morrison Health Care, Inc. bid proposal is the lower then NDK
Foods, Inc. whose price was $2.90 for C1 and $3.00 for C2 per meal, which also
included a request to negotiate the price for subsequent years with relation to the
Consumer Price Index without a cap.
As well as scoring high in many of the evaluation categories, Morrison Management
Specialist, Inc. dba Morrison Health Care, Inc. is the lowest responsible bidder and
is therefore being recommended as the food caterer with whom the City should enter
into a three (3) year agreement.
FISCAL ANALYSIS:
This program is 100% funded through the Older Americans Act, USDA, and
donations and has no fiscal impact on the General Fund
ATTACHMENTS:
1. Caterer Meal Rate Proposals for the Culver City Senior Nutrition Program.
City of Culver City, California
City Council Agenda Item Report
MOTION:
That the City Council:
1. Approve an agreement with Morrison Management Specialist, Inc. dba
Morrison Health Care, Inc. to provide food services for the Senior Nutrition
Program for a three year period beginning on July 1, 2007; and
2. Authorize the City Attorney to prepare the appropriate documents and
authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: June 11, 2007
AGENDA ITEM: Authorization to Enter into a Food Service Contract with
Morrison Management Specialist, Inc. dba Morrison Health Care, Inc. for the
Senior Nutrition Program for a Three Year Period Beginning July 1, 2007.
ATTACHMENTS
Page
1. Caterer Meal Rate Proposals for the Culver City Senior 1
Nutrition Program.CATERER MEAL RATE PROPOSALS FOR
Attachment I
THE CULVER CITY SENIOR NUTRITION PROGRAM
Morrison Management Specialist , Inc. dba Morrison Health Care, Inc.
TOTAL ANNUAL MEALS CATERED COST PER MEAL
C-I* C-2** C-I C-2
Monday - Friday 28,000 5,400 $2.73 $2.93
Saturday 2,000 $2.73
Sunday As Needed $2.73
Holidays 350 $2.73
Box Lunches As Needed $2.73
Breakfast (Mon -Sun)
Frozen Meals 825 $2.93
*Other food items 825
GRAND TOTAL
ANNUAL MEALS
30,350 6225 $82,855.50 $18,239.25
36,575 $101 ,094.75
Note: Prices above are proposed for fiscal year 2007-08. In subsequent fiscal years, the
contractor may request to negotiate the price per meal with relation to the Consumer
Price Index, not to exceed 4% per year.
NDK Foods , Inc. dba Unified Nutrimeals
TOTAL ANNUAL MEALS CATERED COST PER MEAL
C-I C-2 C-I C-2
Monday - Friday 28,000 5,400 $2.90 $3.00
Saturday 2,000 $2.90
Sunday As Needed $2.90
Holidays 350 $2.90
Box Lunches As Needed $2.90
Breakfast (Mon -Sun)
Frozen Meals 825 $3.00
*Other food items 825
GRAND TOTAL
ANNUAL MEALS
30,350 6225 $88,015 $18,675
36,575 $106,690
Note: Prices above are proposed for fiscal year 2007-08. In subsequent fiscal years, the
contractor may request to negotiate the price per meal with relation to the Consumer
Price Index, with no cap .
1 *C1 = Congregate Meals
**C2 = Home-Delivered Meals