City of Culver City, California
Agenda Item Report
Meeting Date: 12/16/2013 Item Number: C-1
CITY COUNCIL AGENDA ITEM: Approval of an Amendment to the Existing
Professional Services Agreement with VCA Code Group in an Amount Not-To-
Exceed $85,000 (for a Total Revised Not-To-Exceed Amount of $180,000) for
Building Inspection Services.
Contact Person/Dept.: Craig Johnson Phone Number: (310) 253-5802
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (12/11/13)
Department Approval:
Sol Blumenfeld (12/10/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (12/11/13)
Chief Financial Officer Approval:
Jeff Muir(by M. Noller) (12/11/13)
City Manager Approval:
John M. Nachbar (12/11/13)
RECOMMENDATION
Staff recommends that the City Council approve an amendment (Amendment) to
an existing Professional Services Agreement (Agreement) in an amount not-to-
exceed $85,000 with VCA Code Group (VCA) for as-needed building inspection
services.
BACKGROUND
In December 2012, an Agreement with VCA for as-needed building inspection
services for the not-to-exceed amount of $30,000 was approved administratively.
On March 11, 2013, due to an unexpected volume of work, staff requested and
the City Council approved a first amendment to the Agreement for a not-to-
exceed amount of $35,000 (increasing the total not-to-exceed amount of the
Agreement to $65,000). In October, 2013 a second amendment of $30,000 was
administratively approved (increasing the total not-to-exceed amount of the
Agreement to $95,000).
DISCUSSION
Over the last several months, the Building Safety Division has continued to
receive an increase in applications for project plan reviews and inspections. Due
to the volume of work, both on large and small scale projects (Attachment 1),
plan reviews are beginning to back-up, and additional inspection services are City of Culver City, California
Agenda Item Report
required to accommodate increased development activity. Staff is requesting the
City Council approve an Amendment increasing the Agreement an additional
$85,000 (for a total not-to-exceed amount of $180,000) for the remainder of
Fiscal Year 2013/2014.
Pursuant to Culver City Municipal Code § 3.07.085.A, a contract for professional
services may be awarded without complying with formal competitive bidding
procedures; provided, the contract is based upon competitive quotations,
whenever practical, as determined by the City Manager. In this case, the
Building Safety Division has been satisfied with the services provided by VCA
thus far and, therefore, the City Manager has determined receiving competitive
quotations is not practical at this time.
FISCAL ANALYSIS
Funds are available in the City Council Adopted Budget for Fiscal Year
2013/2014 in the Building Safety Division Other Contractual Services account
(10150150.619800).
ATTACHMENTS
1. Building and Safety Activity Reports
2. Contract with VCA Code Group with First and Second Amendments -
#31300471
MOTION
That the City Council:
Approve a third amendment to the existing Professional Services Agreement
with VCA Code Group for as-needed building inspection services in the
amount of $85,000 (for a total not-to-exceed amount $180,000).
MEETING DATE: 12.16.13
AGENDA ITEM: Approval of a Contract Amendment with VCA Code Group
for Building Inspection Services.
ATTACHMENTS
Pages
1. Building and Safety Activity Reports 1 - 15
2. Contract with VCA Code Group with First and
Second Amendments - #31300471 16 - 28
Inspection Totals Report
Inspected From: 07/01/2013 - 11/30/2013
Item No Description Total
10 Brown Coat 1
20 Concrete Slab 31
30 Dry Wall Nailing 16
40 Exterior Lath 17
50 Floor Joist 1
60 Foundation 37
70 Framing 28
90 Insulation Ceiling 4
100 Insulation Wall 12
101 Concrete Sidewalk 1
102 Concrete Drive Approach 1
103 Concrete Paving 2
104 Curb & Gutter 1
120 Roof Nailing 10
130 Scratch Coat 3
140 Shear Panel 2
210 Electrical Meters 4
400 Building Sewer 39
410 Final Gas 41
420 Gas Test 52
440 Plumbing Fixtures 2
460 Top Out Water Piping 6
470 Utility Company Notified 1
480 Water Heater 5
490 Wall Steel & Grout 22
520 Grading 1
600 Final Inspection 21
1070 Underground Hydro 1
1080 Underground Flush 1
1090 Overhead Hydro 1
Monday, December 09, 2013 Page 1 of 5
ATTACHMENT 1
1Item No Description Total
1130 Final Inspection 15
3000 Fire Final 11
3010 Fire Rough 2
5040 CN-Foundation 8
5050 CN-Conc.Slab 3
5060 CN-Framing 4
5080 CN-Shear Panel 2
5090 CN-Wall Steel & Grout 2
5100 CN-Sheathing Nailing 1
5110 CN-Drywall Nailing 3
5120 CN-Exterior Lath 4
5130 CN-Exterior Scratch 1
5140 CN-Brown Coat 1
5150 CN-Insulation 1
5160 CN-T Bar Elect 2
5165 CN-Final 1
5170 CA-Framing 132
5180 CA-Insulation 5
5190 CA-Drywall Nailing 75
5200 CA-T Bar 29
5210 CA-Exterior Lath 8
5220 CA-Exterior Scratch 2
5230 CA-Brown Coat 2
5240 CA-Final 127
5250 CM-Framing 15
5310 CM-Final 49
5340 G-Slab 1
5460 MN-Framing 1
5540 MN-Drywall 5
5550 MN-Final 4
5570 MA-Foundation 1
5590 MA-Framing 3
5610 MA-Floor Joist 1
Monday, December 09, 2013 Page 2 of 5
ATTACHMENT 1
2Item No Description Total
5630 MA-Exterior Lath 1
5640 MA-Exterior Scratch 1
5660 MA-Insulation 2
5670 MA-Drywall 1
5680 MA-Final 2
5710 MM-Wall Steel 1
5730 MM-Final 7
5740 P-Foundation 4
5750 P-Final 3
5760 SN-Grading 1
5770 SN-Foundation 2
5780 SN-Slab 1
5790 SN-Framing 1
5800 SN-Shear Panel 2
5820 SN-Roof Nailing 1
5830 SN-Exterior Lath 1
5850 SN-Brown Coat 1
5860 SN-Insulation 1
5870 SN-Drywall 1
5880 SN-Final 5
5890 SM-Foundation 9
5910 SM-Wall Steel 6
5920 SM-Roof Nailing 1
5930 SM-Final 41
5940 SB-Final 33
5950 E-Temp. Power 16
5960 E-Underground. Elect 66
5970 E-Rough Elect 290
5980 E-T Bar Elect 40
5990 E-Elect. Met 158
6000 E-Final 575
6010 M-Ducts 41
6020 M-Rough Mech 382
Monday, December 09, 2013 Page 3 of 5
ATTACHMENT 1
3Item No Description Total
6030 M-Mech. Final 379
6040 PL-Ground Work 180
6050 PL-Rough Plumbing 387
6060 PL-Utility Connection 19
6070 PL-Plumbing Final 337
6080 SA-Grading 1
6090 SA-Foundation 58
6100 SA-Slab 8
6110 SA-Framing 80
6120 SA-Shear Panel 20
6130 SA-Floor Joist 25
6140 SA-Roof Nailing 36
6150 SA-Exterior Lath 34
6160 SA-Exterior Scratch 17
6170 SA-Brown Coat 13
6180 SA-Insulation 30
6190 SA-Drywall 36
6200 SA-Final 82
6300 RR-Roof Nailing 45
6310 RR-Final 49
6400 FW-Foundation 8
6410 FW-Wall Steel 8
6420 FW-Final 7
Monday, December 09, 2013 Page 4 of 5
ATTACHMENT 1
4Item No Description Total
4441
Total:
Permit Types
BUILD COM 5
BUILD COMALT 138
BUILD COMFN/WL 1
BUILD COMMISC 57
BUILD COMRROOF 14
BUILD MFD 3
BUILD MFDALT 6
BUILD MFDFN/WL 1
BUILD MFDMISC 8
BUILD MFDRROOF 2
BUILD PARKING 1
BUILD POOL 3
BUILD SFD 5
BUILD SFDALT 105
BUILD SFDFN/WL 8
BUILD SFDMISC 64
BUILD SFDRROOF 43
BUILD SNDBLAST 6
DEMO COM-F 3
DEMO COM-P 11
DEMO RES-P 1
ELE 5
ELE COM 183
ELE RES 256
ENSTREET 1
ENSTREET CURB 1
FIRE S/D ALTER 8
FIRE S/D NEW 9
FIRE SPC 1
MECH 3
MECH COM 106
MECH RES 131
PLB 3
PLB COM 107
PLB RES 211
SFD ALTR 1
1511
Total:
Monday, December 09, 2013 Page 5 of 5
ATTACHMENT 1
5Activity Summary Totals Report
Finaled From: 07/01/2013 - 11/30/2013
Issued From: -
Applied From: -
Type: Status: Sub-Type:
Type # of Permits Total Valuation
BUILD
COMALT $15,454,165.00 74
COMMISC $685,535.00 42
COMRROOF $297,571.00 11
MFDALT $84,000.00 3
MFDFN/WL $20,000.00 1
MFDMISC $161,491.00 7
MFDRROOF $14,000.00 1
POOL $36,000.00 1
SFD $370,000.00 2
SFDALT $1,860,838.00 38
SFDFN/WL $49,500.00 6
SFDMISC $233,836.00 38
SFDRROOF $260,887.00 30
SNDBLAST $700.00 5
DEMO
COM-F $0.00 1
COM-P $0.00 9
RES-P $0.00 1
ELE
$0.00 3
COM $0.00 126
RES $0.00 171
MECH
$0.00 2
COM $0.00 68
RES $0.00 75
PLB
$0.00 1
COM $0.00 66
RES $0.00 123
905 $19,528,523.00
Total:
Monday, December 09, 2013 Page 1 of 1
ATTACHMENT 1
6Activity Summary Totals Report
Finaled From: -
Issued From: 07/01/2013 - 11/30/2013
Applied From: -
Type: Status: Sub-Type:
Type # of Permits Total Valuation
BUILD
COM $7,379,573.00 3
COMALT $29,907,844.00 65
COMFN/WL $27,000.00 1
COMMISC $1,531,276.00 54
COMRROOF $237,041.00 9
MFDALT $262,000.00 7
MFDMISC $26,612.00 11
MFDRROOF $14,000.00 1
POOL $21,000.00 1
SFD $376,000.00 2
SFDALT $4,041,050.00 50
SFDFN/WL $32,500.00 6
SFDMISC $330,558.00 63
SFDRROOF $338,988.00 45
SNDBLAST $700.00 12
DEMO
COM-F $0.00 4
COM-P $0.00 11
RES-P $0.00 4
ELE
COM $0.00 142
RES $0.00 201
MECH
COM $0.00 64
RES $0.00 100
PLB
COM $0.00 54
RES $0.00 141
TCO
$0.00 1
WORK
MECH $0.00 2
Monday, December 09, 2013 Page 1 of 2
ATTACHMENT 1
7Type # of Permits Total Valuation
1054 $44,526,142.00
Total:
Monday, December 09, 2013 Page 2 of 2
ATTACHMENT 1
8Activity Summary Totals Report
Finaled From: -
Issued From: -
Applied From: 07/01/2013 - 11/30/2013
Type: Status: Sub-Type:
Type # of Permits Total Valuation
BUILD
COM $4,192,000.00 2
COMALT $25,700,495.00 67
COMFN/WL $27,000.00 1
COMMISC $254,576.00 49
COMRROOF $237,041.00 9
MFDALT $98,000.00 4
MFDMISC $46,612.00 12
MFDRROOF $14,000.00 1
POOL $79,500.00 3
SFD $1,616,000.00 7
SFDALT $3,005,210.00 48
SFDFN/WL $32,500.00 6
SFDMISC $343,558.00 64
SFDRROOF $338,988.00 45
SNDBLAST $700.00 12
DEMO
COM-F $0.00 3
COM-P $0.00 11
RES-P $0.00 4
ELE
COM $0.00 131
RES $0.00 203
MECH
COM $0.00 62
RES $0.00 100
PLB
COM $0.00 50
RES $0.00 142
TCO
$0.00 1
WORK
MECH $0.00 2
Monday, December 09, 2013 Page 1 of 2
ATTACHMENT 1
9Type # of Permits Total Valuation
1039 $35,986,180.00
Total:
Monday, December 09, 2013 Page 2 of 2
ATTACHMENT 1
10Inspection Totals Report
Inspected From: 07/01/2013 - 11/30/2013
Item No Description Total
10 Brown Coat 1
20 Concrete Slab 31
30 Dry Wall Nailing 16
40 Exterior Lath 17
50 Floor Joist 1
60 Foundation 37
70 Framing 28
90 Insulation Ceiling 4
100 Insulation Wall 12
101 Concrete Sidewalk 1
102 Concrete Drive Approach 1
103 Concrete Paving 2
104 Curb & Gutter 1
120 Roof Nailing 10
130 Scratch Coat 3
140 Shear Panel 2
210 Electrical Meters 4
400 Building Sewer 39
410 Final Gas 41
420 Gas Test 52
440 Plumbing Fixtures 2
460 Top Out Water Piping 6
470 Utility Company Notified 1
480 Water Heater 5
490 Wall Steel & Grout 22
520 Grading 1
600 Final Inspection 21
1070 Underground Hydro 1
1080 Underground Flush 1
1090 Overhead Hydro 1
Monday, December 09, 2013 Page 1 of 5
ATTACHMENT 1
11Item No Description Total
1130 Final Inspection 15
3000 Fire Final 11
3010 Fire Rough 2
5040 CN-Foundation 8
5050 CN-Conc.Slab 3
5060 CN-Framing 4
5080 CN-Shear Panel 2
5090 CN-Wall Steel & Grout 2
5100 CN-Sheathing Nailing 1
5110 CN-Drywall Nailing 3
5120 CN-Exterior Lath 4
5130 CN-Exterior Scratch 1
5140 CN-Brown Coat 1
5150 CN-Insulation 1
5160 CN-T Bar Elect 2
5165 CN-Final 1
5170 CA-Framing 132
5180 CA-Insulation 5
5190 CA-Drywall Nailing 75
5200 CA-T Bar 29
5210 CA-Exterior Lath 8
5220 CA-Exterior Scratch 2
5230 CA-Brown Coat 2
5240 CA-Final 127
5250 CM-Framing 15
5310 CM-Final 49
5340 G-Slab 1
5460 MN-Framing 1
5540 MN-Drywall 5
5550 MN-Final 4
5570 MA-Foundation 1
5590 MA-Framing 3
5610 MA-Floor Joist 1
Monday, December 09, 2013 Page 2 of 5
ATTACHMENT 1
12Item No Description Total
5630 MA-Exterior Lath 1
5640 MA-Exterior Scratch 1
5660 MA-Insulation 2
5670 MA-Drywall 1
5680 MA-Final 2
5710 MM-Wall Steel 1
5730 MM-Final 7
5740 P-Foundation 4
5750 P-Final 3
5760 SN-Grading 1
5770 SN-Foundation 2
5780 SN-Slab 1
5790 SN-Framing 1
5800 SN-Shear Panel 2
5820 SN-Roof Nailing 1
5830 SN-Exterior Lath 1
5850 SN-Brown Coat 1
5860 SN-Insulation 1
5870 SN-Drywall 1
5880 SN-Final 5
5890 SM-Foundation 9
5910 SM-Wall Steel 6
5920 SM-Roof Nailing 1
5930 SM-Final 41
5940 SB-Final 33
5950 E-Temp. Power 16
5960 E-Underground. Elect 66
5970 E-Rough Elect 290
5980 E-T Bar Elect 40
5990 E-Elect. Met 158
6000 E-Final 575
6010 M-Ducts 41
6020 M-Rough Mech 382
Monday, December 09, 2013 Page 3 of 5
ATTACHMENT 1
13Item No Description Total
6030 M-Mech. Final 379
6040 PL-Ground Work 180
6050 PL-Rough Plumbing 387
6060 PL-Utility Connection 19
6070 PL-Plumbing Final 337
6080 SA-Grading 1
6090 SA-Foundation 58
6100 SA-Slab 8
6110 SA-Framing 80
6120 SA-Shear Panel 20
6130 SA-Floor Joist 25
6140 SA-Roof Nailing 36
6150 SA-Exterior Lath 34
6160 SA-Exterior Scratch 17
6170 SA-Brown Coat 13
6180 SA-Insulation 30
6190 SA-Drywall 36
6200 SA-Final 82
6300 RR-Roof Nailing 45
6310 RR-Final 49
6400 FW-Foundation 8
6410 FW-Wall Steel 8
6420 FW-Final 7
Monday, December 09, 2013 Page 4 of 5
ATTACHMENT 1
14Item No Description Total
4441
Total:
Permit Types
BUILD COM 5
BUILD COMALT 138
BUILD COMFN/WL 1
BUILD COMMISC 57
BUILD COMRROOF 14
BUILD MFD 3
BUILD MFDALT 6
BUILD MFDFN/WL 1
BUILD MFDMISC 8
BUILD MFDRROOF 2
BUILD PARKING 1
BUILD POOL 3
BUILD SFD 5
BUILD SFDALT 105
BUILD SFDFN/WL 8
BUILD SFDMISC 64
BUILD SFDRROOF 43
BUILD SNDBLAST 6
DEMO COM-F 3
DEMO COM-P 11
DEMO RES-P 1
ELE 5
ELE COM 183
ELE RES 256
ENSTREET 1
ENSTREET CURB 1
FIRE S/D ALTER 8
FIRE S/D NEW 9
FIRE SPC 1
MECH 3
MECH COM 106
MECH RES 131
PLB 3
PLB COM 107
PLB RES 211
SFD ALTR 1
1511
Total:
Monday, December 09, 2013 Page 5 of 5
ATTACHMENT 1
15ATTACHMENT 2
16ATTACHMENT 2
17ATTACHMENT 2
18ATTACHMENT 2
19ATTACHMENT 2
20ATTACHMENT 2
21ATTACHMENT 2
22ATTACHMENT 2
23ATTACHMENT 2
24ATTACHMENT 2
25ATTACHMENT 2
26ATTACHMENT 2
27ATTACHMENT 2
28