City of Culver City, California
Agenda Item Report
Meeting Date: 01/13/04 Item Number: C-2_
CITY COUNCIL AGENDA ITEM: Approval of an Amendment to the Existing
Professional Services Agreement with Marina Landscape, Inc. to Include the
Maintenance of the National Boulevard Metro Bike Path in an Amount Not-to-
Exceed $16,560.74.
Contact Person/Dept.: Patrick Reynolds,
Parks Division Manager
Phone Number: (310) 253-6470
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (01/07/14)
Department Approval:
Dan Hernandez (01/02/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/07/14)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (01/07/14)
City Manager Approval:
John M. Nachbar (01/07/14)
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the existing
Professional Services Agreement (Agreement) with Marina Landscape, Inc. to
include the maintenance of the National Boulevard Metro Bike Path in an amount
not-to-exceed $16,560.74.
BACKGROUND:
On June 13, 2011, the City Council approved a tri-party Professional Services
Agreement with Marina Landscape, Inc. (that is, an Agreement between the City, the
former Culver City Redevelopment Agency, and Marina Landscape, Inc.) to provide
landscape maintenance services for the period from July 1, 2011 through June 30,
2014 for sites overseen by the Parks Division of the Parks, Recreation and
Community Services Department, the Engineering Division of the Public Works
Department and those currently overseen by the Successor Agency to the Culver
City Redevelopment Agency. The amount of the Agreement was not-to-exceed
$649,275 (Attachment), or approximately $18,035.42 per month for thirty-six months.
In May 2013, the Agreement was amended administratively to include the landscape
maintenance for Phase 1 at Hetzler Road and Jefferson Boulevard, increasing the
contract by $165.00 per month (Amendment #1). In October 2013, the Agreement
was amended administratively to include the landscape maintenance services for
the Bristol Parkway and Braddock Drive Pump Stations increasing the total monthly
fee by $100 per month for a period of six months only (Amendment #2). City of Culver City, California
Agenda Item Report
DISCUSSION:
In December 2013, staff was made aware that the following service areas needed to
be added to the Marina Landscape, Inc. Agreement:
Amendment
Number
# Months of
Service
(Dec. – June)
Monthly
Amount
Total
Amount
Service Area
3
7 $2,040.00 $14,280.00 Culver City Downtown Area & Plaza
4
7 $2,365.82 $16,560.74 National Boulevard Metro Bike Path
$4,405.82 $30,840.74 Total
Taken together, these additional services exceed the $30,000 administrative
authority for professional services agreements. Therefore, Amendment #3 is
currently being processed administratively and staff recommends the City Council
approve Amendment #4 to the existing Professional Services Agreement with
Marina Landscape, Inc. to include the maintenance of the National Metro Bike Path
in an amount not-to-exceed $16, 560.74. With the addition of Amendments #3 and
#4, the Agreement now totals approximately $22,706.24 per month.
Pursuant to Culver City Municipal Code § 3.07.085.A, a contract for professional and
personal services may be awarded without complying with formal competitive
bidding procedures; provided, the contract is based upon competitive quotations,
whenever practical, as determined by the City Manager. Given the current positive
working relationship with Marina, the City Manager has determined obtaining such
competitive quotations is not practical at this time.
FISCAL ANALYSIS:
There are sufficient appropriations in account 10130300.619800 (General
Fund/Parks Division/Other Contractual Services) to fund this proposed amendment
to the Marina Landscape, Inc. Professional Services Agreement.
ATTACHMENTS:
None.
MOTION:
That the City Council:
City of Culver City, California
Agenda Item Report
1. Approve an amendment to the existing Professional Services Agreement with
Marina Landscape, Inc. to include the maintenance of the National Boulevard
Metro Bike Path in an amount not-to-exceed $16, 560.74; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.