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Discussion of the Options that the Disability Advisory Committee has to Communicate with other Commissions, Boards, and Committees.
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Meeting Date: October 11,2023
Contact Person/Dept: Adam Ferguson/PRCS
Phone Number: (310) 253-6685
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (Email) Meetings and Agendas - Disability Advisory Committee (10/06/2023); (Email) Parks, Recreation & Community Service Department Updates (10/06/2023)
Department Approval: Armando Abrego, PRCS Director (10/06/2023)
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RECOMMENDATION
Staff recommends that Disability Advisory Committee (DAC) discuss the options that the DAC has to communicate with other Commissions, Boards, and Committees (CBC).
BACKGROUND
At the August 9, 2023, DAC meeting, the Chair of the Culver City Finance Committee submitted an eComment (Attachment 1) mentioning a desire to have a Commission and Committee planning day to discuss openly the work plans for each CBC. At that time, the DAC wished to agendize the item to discuss the request and to understand the options the DAC has with communicating with other CBC and City Council.
DISCUSSION
The determining factor on how the meetings of government bodies can be scheduled is the Brown Act. It requires that all public meetings be open and available to the public. A meeting among Commissioners and Committee Members would need to be a Brown Act meeting. The reason is because a majority of the appointed officials would be meeting to discuss matters within their jurisdiction. The Brown Act requires key components, such as posting notices, requiring public comment, and requiring public votes, which may hamper the initial notion for the meeting.
According to the DAC Bylaws, the function and responsibility of the DAC is to “advise the City Council on all matters affecting persons with disabilities in the community.” Currently, the ways to advise City Council include:
• Updates and Announcements: The DAC can select a member of the DAC to attend a City Council meeting and deliver an announcement or an update directly from the DAC. The message must be agreed upon by the majority of the DAC through voting during a prior meeting of the DAC.
• Biannual Report: The City Council receives from the DAC a biannual report that lists the accomplishments from the prior six months and the goals for the next six months. This allows the DAC twice a year to inform City Council of its actions and where the DAC would like to focus its attention. The biannual report must be agreed upon by the majority of the DAC through voting during a prior meeting of the DAC.
• Letters to City Council: The DAC can always write a letter to be delivered through staff to the City Council explaining their goals or notifying them of information. The letter must be agreed upon by the majority of the DAC through voting during a prior meeting of the DAC.
If the DAC has any concerns about another CBC, these concerns can be directed towards City Council without violating the Brown Act through its function as an advisory body to City Council.
FISCAL IMPACT
There is no fiscal impact associated with this discussion.
ATTACHMENTS
2023-10-11-ATT 1 EComment from 2023-08-09
MOTION
That the Disability Advisory Committee:
Discuss the options the DAC has to communicate with other commissions, boards, and committees.