City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council award a construction contract to DLSB, Inc.
as the lowest responsive and responsible bidder to complete the necessary work for
the Alley Reconstruction Project (P-295) located south of Washington Boulevard
between Elenda Street and Midway Avenue. Also staff recommends an
administrative budget transfer (per Budget Resolution) of $26,450 from the
Residential Paving Program, P-863 to this Project (P-295).
BACKGROUND:
The Alley Reconstruction Project (P-295) is a capital improvement project that will
alleviate drainage problems along the alley located south of Washington Boulevard
between Elenda Street and Midway Avenue.
Scope of Work
The project will consist of constructing approximately 600 linear feet of 12-inch
Polyvinyl Chloride (PVC) storm drain mainline, four (4) 24-inch by 24-inch catch
basin inlets, and approximately 590 linear feet of a 48-inch wide longitudinal gutter.
The new storm drain will be connected directly to an existing 30-inch Reinforced
Concrete Pipe (RCP) storm drain mainline located along Elenda Street.
Date: 09/24/07 Item Number: C-4
AGENDA ITEM: Award a Construction Contract to DLSB, Inc. for the Storm Drain
Reconstruction Project Located South of Washington Boulevard between Elenda
Street and Midway Avenue.
Contact Person/Dept.: Mate Gaspar/
Public Works
Phone Number: (310) 253-5602
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Public Notification:
Master Notification List (09/19/07) and all immediately affected residents and business
owners of project site, and DLSB, Inc.via First Class Postcard (09/19/07).
Department Approval:
Charles D. Herbertson (09/12/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (09/18/07)
City Controller Approval:
Marlee Chang (09/18/07)
City Manager Approval:
Jerry B. Fulwood (09/19/07) City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
On August 30, 2007, the Deputy City Clerk publicly opened bids for this project.
There were a total of ten (10) bid holders, and six (6) contractors responded with the
following bid amounts:
CONTRACTOR BID AMOUNTS
1 DLSB, Inc., Fontana, CA $ 69, 500
2 Montes Pacific Engineering, Oxnard, CA $ 71, 994
3 Sierra Engineering Constructors, Sylmar, CA $ 86, 597
4 Palp, Inc. dba Excel Paving Company, Long
Beach, CA
$120, 380
5 O’Duffy Construction, Romoland, CA $148, 900
6 Ramona Inc., Arcadia, CA $282, 600
Staff reviewed the lowest bidder’s bid proposal (DLSB, Inc.) and found the bid
documents complete. The bonding information, contractor eligibility, and Worker’s
Compensation Insurance were reviewed and determined to meet City requirements.
DLSB, Inc. is currently working on the City’s Combined Sewer Improvement Project,
which consist of sewer main and sewer house lateral replacements on ten (10)
streets, totaling approximately 9,000 linear feet (1.7 miles). The Combined Sewer
Improvement Project is approximately 60% complete with the anticipated completion
date of mid November, 2007.
Thus far, DLSB had performed all its contracted work on schedule and within the
budget. City Staff has been satisfied with DLSB’s performance on the project and
DLSB has been responsive to City Staff, local residents and business owners.
DLSB has also successfully completed several projects for other municipal and
county agencies, such as the City of Pico Rivera, Los Angeles County Department
of Public Works and Riverside County Flood Control & Water Conservation District.
A representative from the City of Pico Rivera indicated that the Company performed
in a professional manner, was very responsive and highly recommended them for
future projects. Also, the personnel in the company have many years of experience
with pipeline construction working for other companies.
Based on a careful review of DLSB’s bid documents, reference checks, personnel
experience, and ability to meet bonding and insurance requirements, staff is
recommending awarding the construction contract to DSLB, Inc. City of Culver City, California
City Council Agenda Item Report
Engineering Division staff will perform construction management and inspection for
this project. Construction is expected to commence in October 2007 and be
completed within 28 calendar days.
FISCAL ANALYSIS:
ESTIMATED PROPOSED PROJECT EXPENSES
Alley Reconstruction Project $69, 500
Construction Management/Inspection
(In-house)
$0
Total Estimated Project Cost $69,500
Contingency (10%) $6,950
Total Estimated Project Cost
(w/ Contingency)
$76,450
Carryover funds were appropriated for the Alley Reconstruction Project Budget for
the Fiscal Year 2007/08 with Community Development Funds (41700295) in the
amount of $50,000. In order to sufficiently fund the estimated project expenses, staff
proposes that $26,450 is transferred from the Residential Paving Program
(42000863) to the Alley Reconstruction Project (42000295).
ATTACHMENT:
1. Location Map
MOTIONS:
That the City Council:
1) Award a construction contract to DLSB, Inc. for the Storm Drain Reconstruction
Project, P-295, based on its bid amount of $69,500;
2) Authorize the Public Works Director/City Engineer to approve change orders, if
necessary, in an amount not-to-exceed $6,950.00; and
City of Culver City, California
City Council Agenda Item Report
3) Direct the City Attorney to prepare the necessary documents and authorize the
City Manager to execute the documents on behalf of the City.