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CAC - (1) Dissolution and Creation of Subcommittees to Reflect the FY 2024 - 2025 Cultural Affairs Work Plan; and (2) Assignment of Commissioners to Ad Hoc and Standing Subcommittees
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Meeting Date: July 16, 2024
Contact Person/Dept: Sally Unsworth / City Manager - Office of Economic and Cultural Development
Phone Number: (310) 253-6003
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Meetings and Agendas - Cultural Affairs Commission (07/11/23)
Department Approval: N/A
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RECOMMENDATION
Staff recommends that the Cultural Affairs Commission (CAC): (1) dissolve and create subcommittees to reflect the FY 2024 - 2025 Cultural Affairs work plan which includes dissolution of three (3) Ad Hoc Subcommittees that have completed their specific task, creation of an Ad Hoc 2025 Performing Arts Grant Program Subcommittee; and (2) Assign Commissioners to Ad Hoc and Standing Subcommittees for the fiscal year.
BACKGROUND/DISCUSSION:
At its first regular meeting in July of each year, the Cultural Affairs Commission typically reviews its subcommittees considering the City Council adopted budget and work plan for Cultural Affairs for the coming year, and two Commissioners are assigned to two or more of the CAC’s subcommittees.
Subcommittee meetings are held on an as-needed basis, with some subcommittees meeting as frequently as every month and others only once or twice over the course of a year; the frequency and agendas of subcommittee meetings are primarily staff driven. The requirements of the Ralph M. Brown Act (Brown Act) include important differences between a “Standing Committee” and an “Ad Hoc Subcommittee.”
“Standing Subcommittees” (e.g., the Public Art Subcommittee) have a continuing subject matter jurisdiction, are considered to be a legislative body; and are required to comply with the provisions of the Brown Act, including public notification and public participation.
In general, Ad Hoc Subcommittees do not constitute a legislative body, serve only a limited or single purpose, are not perpetual, are dissolved when their specific task is completed, and are not subject to the Brown Act.
For FY 2023-2024, the CAC had the following ad hoc and standing subcommittees:
Standing:
• Public Art (Mesghali / Williams)
Ad Hoc:
• Art in Vacant Storefronts/Businesses (Mesghali / Williams)
• Artist Laureate (Fleischer / Wisnosky Stehlin)
• Creative Economy & Cultural Plan (Fleischer / O’Carroll)
• Culver City Arts Foundation Liaison (O’Carroll / Wisnosky Stehlin)
• 2024 Performing Arts Grant Program (Fleischer / Wisnosky Stehlin)
• Fiesta La Ballona Entertainment (Mesghali / Williams)
• Historic Preservation Ordinance & Program Update (Mesghali / Williams)
• 2028 Olympics (Mesghali / O’Carroll)
Proposed Action 1 - Dissolution of Ad Hoc Subcommittees
The following three (3) Ad Hoc Subcommittees have completed their work and the Commission should now dissolve the subcommittees:
Art in Vacant Storefronts/Businesses, Fiesta La Ballona Entertainment, and 2024 Performing Arts Grant Program.
The other five ad hoc subcommittees have not completed their work and they should not be dissolved at this time.
Proposed Action 2 - Creation of Ad Hoc Subcommittees
For the upcoming year, staff recommends the CAC create the following ad hoc subcommittee with limited scope: 2025 Performing Arts Grant Program Subcommittee
Proposed Action 3 - Appointments to Subcommittees
Should the CAC so desire, it may appoint new or reappoint existing members to its ad hoc and standing subcommittees.
FISCAL ANALYSIS:
There is no direct fiscal impact. However, convening and preparing for subcommittee meetings does require the allocation of staff time and resources.
ATTACHMENTS:
None.
MOTION:
That the Cultural Affairs Commission:
1. Dissolve three (3) Ad Hoc Subcommittees including: Art in Vacant Storefronts/Businesses, Fiesta La Ballona Entertainment, and 2024 Performing Arts Grant Program;
2. Create Ad Hoc Subcommittee with the following limited scope: 2025 Performing Arts Grant Program; and,
3. Make subcommittee assignments for Fiscal Year 2024 - 2025:
Subcommittee Commissioners
STANDING:
Public Art ______ /______
AD HOC:
Artist Laureate ______ /______
Creative Economy & Cultural Plan ______ /______
Culver City Arts Foundation Liaison ______ /______
2025 Performing Arts Grant Program ______ /______
Historic Preservation Ordinance & Program Update ______ /______
2028 Olympics ______ /______