title
CC - (1) Approval of Professional Services Agreement with Michael Baker International for Construction Management & Inspection Services for the Washington Boulevard Stormwater and Urban Runoff Diversion Project, PR001, in an Amount Not-to-Exceed $667,689 (Proposed Fee $606,900 with 10% Contingency, $60,699); (2) Authorization to the Public Works Director/City Engineer to Approve Amendment(s) to the Agreement up to the Contingency Amount.
body
Meeting Date: December 10, 2021
Contact Person/Dept: Sean Singletary/PW-EPO
Phone Number: (310)253- 6457
Fiscal Impact: Yes [] No [x] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (12/07/2021);
Department Approval: Yanni Demitri, Public Works Director/City Engineer (11/15/2021)
_____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council (1) approve a professional services agreement with Michael Baker International, Inc. for construction management and inspections services in an amount not-to-exceed $667,689 (proposed bid $606,990 and 10% contingency, $60,699) for the Washington Boulevard Stormwater and Urban Runoff Diversion Project, PR001; and (2) authorize the Public Works Director/City Engineer to approve amendment(s) to the agreement up to the contingency amount.
BACKGROUND/DISCUSSION
On December 28, 2012, the Los Angeles County Municipal Separate Storm Sewer System Permit (MS4 Permit) became effective in accordance with the Clean Water Act. The Los Angeles MS4 Permit covers unincorporated areas of Los Angeles County, the Los Angeles County Flood Control District, and 84 cities within Los Angeles County, including the City of Culver City. Various milestones were set for the treatment of pollutants in stormwater. In order to comply with the MS4 Permit, the City Council approved the development and implementation of an Enhanced Watershed Management Program (EWMP). The EWMP reviews the watershed as a whole and proposes Best Management Practices (BMPs) for responsible jurisdictions to complete.
The City mostly drains to the Ballona Creek watershed, but a small portion in the western edge of the City drains to the Marina Del Rey watershed. The proposed Washington Boulevard Stormwater Project was identified as one of 23 regional projects in the Marina Del Rey EWMP. When implemented, this project will treat all dry weather run-off and the Permit-required wet weather run-off volumes that would have discharged to Marina Del Rey Harbor, bringing Culver City into full compliance with the NPDES Permit within the Marina Del Rey watershed.
The project will capture stormwater and urban runoff from approximately 42 acres of drainage area in the vicinity of Washington and Lincoln Boulevards (including Costco). This drainage area is primarily commercial and residential. The project will capture, treat, and retain the 85th percentile, 24-hour storm event into large storage chambers under Washington Boulevard along the Costco frontage, and under Glencoe Avenue between Washington Boulevard and Zanja Street. Seventy-two hours after the end of a rain event, the captured volume will then be pumped into an existing sanitary sewer system conveying the runoff to the City of Los Angeles’ Hyperion Water Reclamation Plant for treatment. The design includes piping and storage to irrigate the proposed Washington Boulevard median project.
The project is an innovative public-private partnership with Costco as it addresses discharges from the City within the Marina del Rey Watershed, and the runoff from the redevelopment and expansion of Costco’s parking lot. Local agencies are often constrained by limited space for stormwater project construction in the public right-of-way, and there are difficulties for private entities such as Costco to build and maintain stormwater treatment facilities to comply with Low Impact Development (LID) regulations. By contributing $2,150,000 toward this project, Costco complies with the LID requirements. This successful public-private partnership is being monitored by the Regional Water Quality Control Board and other agencies as a unique example of stormwater compliance collaboration. On October 10, 2016, City Council approved a Memorandum of Understanding with Costco to contribute funding toward the project.
On August 9, 2021, Council approved the final plans and specifications for the project and authorized the publication of a Notice Inviting Bids for the construction of the project. The project will be advertised for construction in January 2022, for an anticipated April 2022 construction start.
Public Outreach
On November 8, 2018 and April 30, 2019, community outreach meetings for Washington Boulevard Stormwater Diversion Project were held at Coeur d’Alene Avenue Elementary School Auditorium. Based on feedback from these meetings, the project was redesigned to lessen impacts, and a final public meeting was held virtually on April 8, 2021 to present the final design. Invitations to the public meeting were distributed to the immediate Culver City and City of Los Angeles businesses, residences, and local schools via letter and email subscribers through our City’s GovDelivery system, and Social Media outlets (Nextdoor, Twitter, and Facebook).
Staff will coordinate an additional public outreach meeting in March to discuss the construction schedule, construction hours, and traffic impacts. In addition, staff will be distributing project information pamphlets and meeting one on one with business owners and/or managers located within the project limits along Washington Boulevard by the end of February.
CEQA
Pursuant to the California Environmental Quality Act (CEQA) guidelines, an Initial Study (IS) prepared for the project determined that the project will not have a significant adverse impact on the environment with mitigation incorporated and that a Mitigated Negative Declaration (MND) finding is appropriate. On June 22, 2020, the Notice of Intent (NOI) to Adopt a Mitigated Negative Declaration was published through the County of Los Angeles Recorder’s Office in Norwalk and in the Culver City News. Public review and comments on the IS/MND document were accepted up to July 21, 2020. City Council adopted a resolution approving an Amended Mitigated Negative Declaration on August 10, 2020.
Construction Management/Inspection
Construction management and inspection services were procured through a competitive Request for Proposal (RFP) process. Staff received and reviewed three (3) proposals for construction management and inspection and interviewed all three firms.
Staff recommends Michael Baker International, Inc. to provide the construction management and inspection for the Project in the amount not-to-exceed $667,689. Their services will include a full-time on-site construction inspector, throughout the duration of the construction project, and construction management. They will be responsible for meeting with residents and businesses and addressing any concerns related to construction of the Project such as traffic, street parking, accessibility, and noise. They will set up a dedicated 24-hour monitored telephone hotline, logging all calls and emails, and responding to all calls or email in a timely manner.
Michael Baker International, Inc. is currently providing construction management and inspection services on the Culver Boulevard Stormwater Retention and Realignment project, and has done an excellent job managing construction issues, recommending solutions to field concerns, confirming labor compliance, and addressing resident concerns in a timely manner. They have committed the same project team to the Washington project to ensure continuity and quality of work.
FISCAL ANALYSIS
The project is funded by Safe Clean Water (Measure W) Regional Funds, LA County Open Space & Parks Grant, public/private partnership funds with Costco Wholesale Corporation, and local funds.
The following is a breakdown of project revenue sources and the anticipated construction costs for the project:
ATTACHMENTS
None.
MOTION
That the City Council:
1) Approve a professional design services agreement with Michael Baker International for the construction management and inspection for the Washington Boulevard Stormwater and Urban Runoff Diversion Project, PR-001 in an amount not-to-exceed $606,990;
2) Authorize the Public Works Director/City Engineer to approve amendment(s) to the agreement with Michael Baker International, Inc. in a contingency amount not-to-exceed $60,699 for additional construction management and inspection;
3) Authorize the City Attorney to review/prepare the necessary documents; and
4) Authorize the City Manager to execute such documents on behalf of the City.