City of Culver City, California
Agenda Item Report
Meeting Date: _01/23/11_ Item Number: A-3
AGENDA ITEM: Adoption of a Resolution Establishing a Citywide Valet Parking
Program and Related Procedures, Regulations and Fees and Rescinding
Resolution No. 2009-R052.
Contact Person/Dept.: Gabe Garcia/PW Phone Number: (310) 253-5633
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (01/19/12); (E-Mail)
Chamber of Commerce (X/X/12); (E-Mail) Downtown Business Association (X/X/12); (E-
Mail) Todd Jerry
Department Approval:
Charles D. Herbertson (01/11/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/17/12)
Chief Financial Officer Approval:
Jeff Muir (01/18/12)
City Manager Approval:
John M. Nachbar (01/19/12)
RECOMMENDATION:
Staff recommends the City Council adopt a Resolution establishing a Citywide Valet
Parking Program and related procedures, regulations and fees and rescinding
Resolution No. 2009-R052.
BACKGROUND:
On April 21, 2008, the City Council authorized the implementation of a pilot Valet
Parking Program in Downtown. On June 22, 2009, the City Council adopted
Resolution No. 2009-R052 establishing the permanent Downtown Valet Parking
Program (Program).
The Program has been a great success. It has encouraged the use of shared
parking (the collaboration of privately-owned parking lots with the Sponsors and
Operators of the valet parking locations). Additionally, it has contributed to a
decrease in demand on the public parking resources, such as the public parking
structures and the on-street parking spaces, by using shared parking.
Currently, the Downtown Valet Parking District has two participating Sponsors, the
Downtown Business Association (DBA) and the Culver Hotel. The DBA sponsors
three stations, and the Culver Hotel sponsors one station. It is estimated that
collectively the four stations located in the Downtown area, park over 20,000 cars
per year, while utilizing the equivalent of approximately 17 parking spaces in the
public right-of-way as their vehicle drop-off/pick-up valet stations.
The success of the Program has attracted the attention of other Culver City
businesses that are not in the Downtown area. Staff has received inquiries from City of Culver City, California
Agenda Item Report
businesses on Sepulveda Boulevard and from west- and east Washington
Boulevard.
DISCUSSION:
The current Program was adopted by the City Council only for the Downtown area.
At the time of adoption, staff committed to monitor the Program and, if the Program
proved to be successful, to return to the City Council to propose the implementation
of a Citywide Program. Staff believes the Program has been successful and
recommends making the Program available to the business community anywhere in
Culver City. To this end, staff has modified the text of the program to expand its
applicability beyond Downtown.
New Program Text
There are no substantive changes to the Program text, with the exception of the
addition indicated below, under “Small Business Participants. ” However, the text
has been modified and adapted to its proposed broader application by deleting
instances of the word “Downtown” where its use limited the Program’s availability
only to the Downtown area. Additionally, the word “Citywide” has been added where
relevant to make clear its intended citywide availability. A copy of the proposed
edited text is attached to this report.
Universal Valet Parking
The parking supply adjacent to the City’s commercial corridors is a scarce resource
and would be insufficient to provide adequate curb-space for each individual
business that desires valet parking and still leave adequate street parking for short-
term turn-over parking for other businesses’ patrons. Because of this, the concept of
a “Universal Valet Parking” serving a business community district is the most
favorable scenario for all, where all businesses in a prescribed area share in the
benefits. For example, it offers the flexibility to a customer patron to drop-off a
vehicle at any valet station within a district and retrieve the vehicle at any other valet
station within that area.
However, the new text considers small businesses in areas of less demand than
Downtown, and recognizes that a district scenario may not be present. In such
case-by-case situations, the Program will accommodate stand-alone valet parking
service, with the goal of growing into a Universal valet service in the future, if and
when conditions in the area change to make a district possible.
Program Modification
Staff proposed language to be added to the Program that accomplishes the following
objectives: 1) accommodates small, independent, businesses; and 2) proposes fees
that are sustainable by such small businesses and that encourage their viability, and City of Culver City, California
Agenda Item Report
therefore, the longevity and value-added benefits of the valet parking service. With
these objectives in mind, the proposed new text sets forth criteria that defines what
constitutes a small business, and this staff report recommends relevant fees for the
use of the public right-of-way.
Sentinel Restaurant
The opportunity to expand the Program to a Citywide benefit was presented by the
future opening of a new, small restaurant named Sentinel, to be located at 12477
West Washington Boulevard (at the northeast corner with Wasatch Avenue). It is
scheduled to open in early 2012. The restaurant was conditioned to operate a valet
parking station in the public right-of-way due to the lack of on-site parking. The City
Council’s approval of the subject expanded Program will make it possible for the
Sentinel restaurant to comply with the condition of approval to operate a valet
parking station and, therefore, open for business. If the City Council does not
approve a Citywide Program, staff would recommend a stand-alone administrative
approval just for this business.
Small Business Participants
In order to qualify as a Small Business Participant, a small business must be equal
to or less than 1,500 square feet in size. If the small business is a restaurant, it must
have 49 or fewer seats. Additionally, the business site must be unable to provide
adequate on-site parking for its projected demand and must be conditioned to
operate utilizing valet parking in the public right-of-way. Because of its small size,
the business must apply to use no more than two parking spaces in the public right-
of-way.
Based on the presence or absence of other valet operations in the adjacency to a
Small Business Participant, the valet operation could operate as a stand-alone, or as
universal parking. Such determinations will be made by the Director of Public
Works/City Engineer on a case-by-case basis.
Housekeeping of the Program Text
The currently-adopted Program text contains the Program fees within it. In order to
be consistent with other program documents and for the sake of efficiency, the fees
are proposed to be removed from the Program document. They will be contained as
part of the annually adopted Fee Schedule.
FISCAL ANALYSIS:
New Fees for Small Business Participants City of Culver City, California
Agenda Item Report
All fees currently contained in the Program will remain the same. However, new
fees that are applicable to Small Business Participants are being proposed in this
report. The new proposed fees are the following:
1. Application Fee
For the initial Sponsor application
$165.00
2. Weekly fee
Payable in advance on a monthly basis, for
each valet station of up to 40 feet long
$20.00
3. Weekly fee for an additional 20 feet,
beyond 40 feet
$20.00
4. Weekly fee for an additional 20 feet,
beyond 60 feet
$25.00
5. Biannual Permit Fee *$299.52
($120 x 2=$240)+($48
issuance)+(4%=$11.52)
6. Modification Fee
To study any requested modification and its
cost/benefit
$165.00 per hour,
minimum of 3 hours
7. Late fee
For failing to pay the Weekly fee, which is
charged on a monthly basis, by or before
the 5
th
of the month.
10% of monthly fee, per
day late after the 5
th
of
the month, but not more
than50%of monthly fee.
8. Wayfinding Sign fee $55 per sign
(or then-current cost)
9. Operating without a permit Double the Non-Small
Business Participant
Application Fee ($495
x2=$990)
and
the first Biannual Permit
Fee ($299.52x2=
$599.04)
Fees 1 through 4 above, are reduced as compared to the regular fees for non-Small
Business Participants. Fees 5 through 9 are the same are non-Small Business
Participants because they involve staff time or are intended to be punitive for lack of
payment or possession of a permit to operate. City of Culver City, California
Agenda Item Report
The Small Business Participant fees will no longer be applicable to a small business
when the Small Business Participant criteria are no longer met due to expansion, for
example. At that point, when the Director of Public Works/City Engineer makes such
determination, the regular fees would apply.
For the sake of comparison, the regular fees are as follows:
Application Fee
For the initial Sponsor application
*$165.00 per hour,
minimum of 3 hours
Weekly fee
Payable in advance on a monthly basis, for each
valet station of up to 100 feet long
$100.00
Weekly fee for an additional 20 feet, beyond 100
feet
$25.00
Weekly fee for an additional 40 feet, beyond 100
feet
$60.00
Biannual Permit Fee *$299.52
($120 x 2=$240)+($48
issuance)+(4%=$11.52)
Modification Fee
To study any requested modification and its
cost/benefit
*$165.00 per hour,
minimum of 3 hours
Late fee
For failing to pay the Weekly fee, which is
charged on a monthly basis, by or before the 5
th
of the month.
10% of monthly fee, per
day late after the 5
th
of
the month, but not more
than 50%of monthly
fee.
Wayfinding Sign fee *$55 per sign
(or then-current cost)
Operating without a permit *Double the Application
Fee ($495 x2=$990)
and
the first Biannual Permit
Fee ($299.52x2=
$599.04)
City of Culver City, California
Agenda Item Report
ATTACHMENTS:
1) Revised Program Text showing additions and deletions
2) Proposed Resolution, including Citywide Valet Parking Program Procedures,
Regulations and Fees
3) Staff Report of Monday, June 22, 2009 and Monday, April 21, 2008
MOTIONS:
That the City Council:
Adopt a Resolution establishing a Citywide Valet Parking Program Procedures
and Regulations and Program Fees.
MEETING DATE:
AGENDA ITEM:
Pages
1-24
25-26
27-48
49
50-55
56-61
1 /23/1 2
Adoption of a Resolution Establishing a
Citywide Valet Parking Program and Related
Procedures, Regulations and Fees and
Rescinding Resolution No. 2009-R052
ATTACHMENTS
1 Program Text, Proposed Additions and Deletions
2 Proposed Resolution
3 Proposed Citywide Valet Parking Program Text — Exhibit "A"
4 Proposed Fees for Small Business Participants — Exhibit "B"
5 Staff Report of Monday, June 22, 2009
6 Staff Report of Monday, April 21, 2008 Exhibit A
CULVER CITY
DOWNTOWN-CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
INTRODUCTION
The primary purpose of public streets and rights-of-way is for the safe and efficient
movement of people and goods in a variety of modalities, including passenger vehicles,
public transit, bicycle, and pedestrian traffic, among others. The City recognizes that
the use of public streets and rights-of-way for valet parking operations, while providing a
public benefit, may also cause friction or impede travel, and in the absence of
supervision and punitive consequences, may affect the public safety and create a public
nuisance. The City, therefore may issue permits and restrict valet parking operations as
a special privilege, not as a matter of right. The approval of any permit for the use of
the public right-of-way is on a temporary and nonpermanent basis and is for a
nonexclusive use of that public right-of-way. Permittees shall have neither property
interest in nor any entitlement to the granting or continuation of any permit for the use of
any public right-of-way.
PURPOSE
The parking supply is a scarce resource and would be insufficient to provide adequate
curb-space for each individual business that desires valet parking and still leave
adequate street parking for short-term turn-over parking for other businesses' patrons.
Because of this, the concept of universal valet parking serving a business community is
the most favorable scenario for all, where all businesses in a given area share in the
benefits. Additionally, the program creates the potential for valet operations to use off-
street private parking spaces during evenings, nights, and weekends, when parking
demand at such private parking spaces might be low or non-existent. This, in turn,
prevents the parking demand in an active business district from creating a parking
intrusion problem on adjacent residential neighborhoods or a burden on street-side
public parking spaces, making such parking spaces more readily available for short-
term self-parking turn-over. I DOWNTOWN CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
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DEFINITIONS
For the purpose of this program, unless it is evident from the context that a different
meaning is intended, certain terms used herein are defined as follows:
1. "Application" shall mean all the filled out forms, maps, statements, submittals,
and payment of fees.
2. "Business Association" shall mean an organization, association or group selected
or formed by the businesses of a block or area.
3. "Business Representative" shall mean the individual selected by the Business
Association to act on their behalf for the purposes of coordinating the Downtown
Valet Parking Program participation request and process.
4. "City Engineer" shall mean the City Engineer of the City of Culver City or
designee
5. "Engineering Division" shall mean the Engineering Division of the Public Works
Department
6. "Motor Vehicle" shall mean a vehicle that is self-propelled and meets the
definition of a "Motor Vehicle" in the California Vehicle Code Division 1. 415.
7. "Operator" shall mean the valet parking service hired by the Sponsor to operate
the valet parking area(s)
8. "Permit" shall mean the biannual permit issued to the Sponsor by the City
Engineer for the operation of valet parking area(s).
9. "Petition" shall mean the document narrative with signature lines executed by
100% of the business owners and 100% of the property owners immediately
adjacent to an area proposed by the Applicant to be considered by the City for
valet parking area(s), and a minimum of 75% the other businesses owners and
75% of the other property owners on the block, that are not immediately adjacent
to the proposed valet parking area(s).
10. "Program" shall mean the Culver City Downtown-Valet Parking Program
11. "Public right-of-way" shall mean the area dedicated for public use as a public
street, pedestrian way, or other thoroughfare, including but not limited to,
roadways, parkways, alleys, and sidewalks.
12. "Sponsor" shall mean the permit holder (a member of the Business
Association)who operates, or causes to be operated, valet parking station(s) at
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the business location(s)
13. "Street" shall mean open to the public use for vehicular traffic.
14. "Valet parking operation" shall mean the receiving, taking possession of, driving,
moving, parking or leaving standing, any vehicle that is left at one location (valet
parking station) to be driven to another location for parking, whether or not a
charge is levied, and whether or not done under contract to the business or
organization for which the vehicles are being parked, or done independently. It
does not include operators of public or private off-street parking operations or
facilities where customers park their own vehicles and remove the keys
themselves.
15. "Valet Parking Plan" shall mean:
a. Written plan and map to scale, illustrating the proposed valet parking
station, sidewalk width, parkway, landscaping, trees, meter, posts, pull
boxes, and all "other street furniture at the site, as well as the proposed
routes to/from the valet parking stations and parking lot(s);
b. The illustration of the podium and signage placement during the hours of
operation, wayfinding signage being proposed, as well as the placement
of occasional use umbrella and 10-feet by 10-feet collapsible canopy with
non-surface-mounted anchor weights, as well as dimensioned graphics
and colors of all proposed signage;
c. The width and configuration of the adjacent traffic lanes to the middle of
the roadway, minimum, and the identification of all existing signage, bus
stops/zones, loading/unloading zones and parking meters;
d. An illustration of the off-street private parking location(s) at which patron
vehicles will be parked and the number of parking spaces that will be
available to the Sponsor for the Operator's use, the total number of
parking spaces available on the lot, the identification of the minimum
number of spaces the owner/business is required during the hours of
proposed valet operation, under the zoning code, and the days and hours
of operation of the parking lot owner/tenant businesses;
e. Graphics of the proposed valet attendant uniforms, podium, umbrella, and
canopy;
f. Additionally all supporting documentation as required by the City Engineer
16. "Valet parking service" shall mean a business establishment engaged in and
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conducting the parking of other persons' motor vehicles.
17. "Valet parking sign" shall mean a sign, temporary or permanent, -designating the
location and hours of an authorized valet parking operation, as well as wayfinding
signage.
4-7. Small Business Participant is a business that is 1,500 square feet or less and
that applied to Sponsor a valet operation.
PROGRAM ROLES
The Business Association requesting to establish a valet parking operation shall assign
a Business Representative who becomes a responsible contact during the application
process. After the application is approved the Spe-n-ser-beGecriesSponsor becomes
responsible to the City for obtaining permits, payment of fees, and compliance with all
Program and permit regulations. The Sponsor enters into a contract with the Operator
of the valet parking station(s). The Sponsor is responsible for securing parking lot(s) for
use by the Operator. The Sponsor manages the Operator. The City Engineer is
responsible for enforcing compliance with the program and the permit issued to the
Sponsor.
APPLICATION REQUIREMENTS
1. A letter identifying the Business Association and the Business Representative,
address, phone number, and contact information.
2. The letter shall state how the Business Association perceives the absence of
valet parking is affecting the success of their businesses and shall identify the
benefits to be gained from approval of their Application. Additionally, the letter
shall indicate the proposed days and hours of operation.
3. A petition signed by property owners and business owners, as defined in section
PETITION FROM PROPERTY AND BUSINESS OWNERS in this document;
4. Proposed Valet Parking Plan;
5. Copy of proposed agreements with private property owners for use of private
parking lots. The agreement should include the number of spaces to be reserved
for the valet parking service and the total number of spaces in such parking
1-1
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facility. In cases where the parking facility is part of a building or premises
containing uses which require off-street parking, the statement shall also include
information as to the number of parking spaces that were required by the City to
be provided in the parking facility to serve such other uses when said uses were
established, and the hours and days of operation of such uses.
6. A copy of application for a Conditional Use Permit to the Culver City Planning
Division permitting the use of the private parking lot for valet operations if it is in
Culver City, or from the relevant Agency if the parking lot is not in Culver City;
7. Name, address, and contact information of the valet parking service company.
8. The minimum number of employees of the valet parking service in each
classification, (valet parking attendants, cashiers, managers), by days of the
week, to be assigned at each valet parking station and parking lot;
9. The proposed routes to be used between the valet parking station(s) and the
parking lot(s) location(s), and the proposed routes to be used to return the
patrons' vehicles back to any station within the District, even those that are under
a different Sponsor/Operator as part of the Universal Parking plan.
10. Completed applications must be submitted at least 90 working days prior to the
proposed commencement of valet parking operation
PETITION FROM PROPERTY AND BUSINESS OWNERS
The application shall include a petition signed by 1) the business owners and 2)
property owners of the block. For purposes of the petition, the block would be
considered to have two distinct segments. The first is that segment in which the valet
parking station is proposed to be situated. 100 percent of the business owners and
property owners in this segment would need to support the petition. The second
segment is the rest of the block where the valet parking station is not proposed--a
minimum of 75% of the business owners and a minimum of 75% of the property owners
would need to support the petition.
A block may be considered from business-use intersection to business-use intersection,
or from alley to arterial intersection, if an alley exists dividing residential and business-
uses. Where blocks have only "T" intersections on the opposite side of the street, staff
may consider the prolongation of the T intersection as the terminus of the block, if it
would be an unreasonable burden, in staff's opinion, to require the Sponsor to circulate
a petition to locations that are remote from the impact of the potential valet parking
operations.
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1. In lieu of a signature on the same petition form, a signed letter on company
letterhead from the businesses owners and from the property owners is
acceptable, as long as the support for the consideration is clearly stated and the
subject location is identified.
2. The petition shall indicate that the business association or businesses on the
block desire the consideration of their block for establishment of a valet parking
area, and are willing to become a Sponsor, hire an Operator, lease private
parking, obtain the proper permits on the necessary frequency, and bear all the
related cost. In addition, the petition shall indicate their willingness to work
cooperatively with other Sponsors/Operators within the District, and accept any
patron's vehicle regardless of patron's destination, and accept to contact via cell
phone other Operators to coordinate delivery of vehicles to any patron who
desires to pick-up at that station who did not originally drop off their vehicle there.
CRITERIA UTILIZED IN SELECTING THE POTENTIAL LOCATIONS
The City Engineer, in determining to approve or deny an application and whether an
area is eligible to be considered for designation as a valet parking station, may weigh
factors which include, but are not limited to:
1. VEHICULAR SAFETY: A potential valet service area shall have an adequate
adjacent traffic environment and space to accommodate patron vehicles to
merge out of the travel lane for vehicle drop-off or into the travel lane after pick-
up, without causing safety compromises to the patron and his vehicle or others in
the vicinity;
2. SIDEWALK WIDTH: A potential valet service area shall have a sidewalk of
adequate width to accommodate the unimpeded transit of pedestrians on foot
and in wheel chairs, in addition to the valet podium, umbrella, valet attendants,
and patrons;
3. MINIMUM VALET SERVICE CURB LENGTH: A potential valet service area shall
have a minimum curbside length of 60 feet for entering and exiting vehicle
maneuvers, and to serve a minimum of two valet patrons concurrently;
4. QUEUING INTO CROSSWALKS PROHIBITED: A potential valet service area
shall have sufficient clearance to the nearest crosswalk(s) to prevent patron
vehicles from queuing into a crosswalk at any time during the operation;
G
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5.
RESIDENTIAL NEIGHBORHOOD ROUTES PROHIBITED: A potential valet
service area shall not use streets lined with residential uses on both sides of the
street as valet parking routes.
6.
STREET GEOMETRY. The network of streets, connectivity of streets,
configuration of adjacent intersections, width of streets and width of sidewalks
shall be conducive to the safe and efficient valet operations;
7.
PEDESTRIAN ACCESS POINTS AND CROSSWALKS. The routes, access and
crossing patterns of pedestrians in the vicinity of the valet parking station(s) and
in the District shall be considered to safeguard the health and welfare of
pedestrians;
8.
ADJACENT PUBLIC TRANSIT. Bus stop access, and public transit operations
must not be impeded;
9. JURISDICTIONAL BOUNDARIES WITH OTHER CITIES. Valet parking stations
may not cross jurisdictional boundaries; however, routes to/from private parking
lots are acceptable across jurisdictions.
10.
PROXIMITY TO EXISTING VALET PARKING STATION(S). The proximity to
other existing valet parking stations on the same side of the street, within the
District, shall be such that one station's operations do not negatively impact the
other, yet, the proximity shall be sufficiently close to be convenient for patron's
use in effecting a community/universal valet parking program.
11. —VEHICULAR TRAFFIC VOLUMES AND PEAK PERIOD DEMANDS. In
determining the hours of operation, the City Engineer shall consider the vehicular
volume during the days of operation, as well as the volume during the peak
periods.
12.
—HOURS OF OPERATION. The hours of operation for each valet parking area
shall be reviewed by the City Engineer, balancing the needs of the business
community with the need to provide for the safe and efficient movement of
vehicular traffic and pedestrians. In determining the hours of operation of a
specific valet parking station, the City Engineer shall take into consideration the
request of the Business Association, the nature of the businesses on the block
and in the District, traffic volumes during the day and during the peak periods.
At the request of the Business Association, valet operations may be allowed
during a test period during peak traffic, with data collection, at the cost of the
Sponsor, to determine if valet operations negatively impact traffic flow. After the
conclusion of the test period, the valet operations shall be returned to the hours
determined by the City Engineer, if the hours are not adjusted as a result of the
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study.
At the request of the Sponsor, valet operations may be allowed during a test
period during peak traffic, with data collection, at the cost of the Sponsor, to
determine if valet operations negatively impact traffic flow. After the conclusion
of the test period, the valet operations shall be returned to the hours determined
by the City Engineer, if the hours are not adjusted as a result of the study.
PUBLIC STREET-SIDE PARKING PROHIBITED
Street parking shall not be used by the Sponsor/Operator for parking of vehicles.
Violation of this constitutes grounds for Suspension or Revocation of permit. The City
Engineer may allow the parking of vehicles in the late hours of operation, in the valet
parking station, when such would not cause an obstruction to arriving patrons, or cause
traffic problems.
VALET PARKING DISTRICT EXPANSION
The City Engineer will determine whether the boundaries of the proposed valet parking
area should be expanded to include not only the area that is being proposed for
consideration in the Application, but also those areas that would likely benefit presently
or in the future by the availability of other valet parking areas in the vicinity of the
proposed location. All Downtown Culver City may be considered, for purposes of
District boundaries, as one District. All other geographic locations within Culver City will
be considered on a case-by-case basis and may be determined to be operational
Districts, based on the discretion and engineering judgment of the City Engineer.
UNIVERSAL VALET PARKING OPERATIONS
If the City Engineer determines that an immediate or future benefit is to be gained by
the creation of expanded boundaries, then the City Engineer will establish an
administrative "District" for the purposes of a universal valet parking operation. The
Sponsor and his Operator, existing as well as subsequent Sponsors who are approved
for valet parking areas within this District shall operate as a (universal) valet parking.
This newly approved valet parking area shall accept any vehicle from any patrons,
regardless of intended destination within the District. Upon the patron's retrieval of the
vehicle, it shall be delivered to any station in that District, regardless if such valet
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parking station has a different Sponsor/Operator. In this case, the Sponsor/Operator
shall make a cellular phone call to the pertinent Operator indicated on the parking ticket,
for delivery of the vehicle. The Operator shall then deliver the vehicle to the patron at
the valet parking station where the patron elected to pick-up the vehicle and payment
shall be made by patron to the delivering valet attendant.
In the case that the City Engineer creates an administrative "District," the City Engineer
shall be responsible for communicating contact cellular phone numbers to all
Sponsors/Operators in the District.
PUBLIC NOTICE AND MEETING
The City Engineer shall hold a noticed community -meeting for -applications for the
purposes of allowing the public the opportunity to review a proposed valet plan and
provide comments. Within 15 working days after acceptance of a completed
application, the City Engineer shall set a time and place for the community meeting to
be held within 30 calendar days of the date of acceptance, unless a venue cannot be
secured, in which case, the meeting will be held as soon as possible after 30 calendar
days.
The public notification area shall be both sides of the block where valet parking
operations are being proposed, and one block perimeter around the site. Applicant
shall reimburse the City for the expense of the public notification. However, if the City
Engineer determines to broaden the boundaries and create a Valet Parking District,
then all business owners and property owners within the proposed boundaries shall be
notified. The City Engineer may also elect to give notice to other property and business
owners which he determines might be affected by the granting of any permit.
MANNER OF GIVING PUBLIC NOTICE.
Posted Notice. Within 5 working days after meeting date is set, but no sooner than 12
calendar days before the date of the public meeting, Applicant shall, with City's written
permission and approval of the content of the notice, produce and conspicuously place
such notice of the application on both sides of a type ll barricade placed adjacent to the
proposed valet parking station. The sign shall measure 24" x 30" with the largest bold
font size that will fit in the sign, according to the content, and shall contain the
information indicated in the section below.
Mailed or Delivered Notice. Within 5 working days after hearing date is set but no
sooner than 12 calendar days before the date of the public meeting, the City shall give
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notice of the application, as stipulated in the previous section.
CONTENTS OF PUBLIC NOTICE.
1. A reference to application materials on file for detailed information.
2. The name and contact of the Applicant and of the City representative, the date,
time, and place of the meeting, and an invitation for the public to come to the
meeting to give their input.
3. A statement that any person may, in person, by phone, letter, or e-mail, register a
concern in the office of the Traffic Engineering Manager.
4. A statement that, if no concern is registered in the office of the Traffic
Engineering Manager prior to 5:30 p.m. of the last operating business day before
the meeting date, the City Engineer will make a decision on the requested
Sponsor's permit based upon the information submitted by the Applicant.
to
Revised 01-23-12 I DOWNTOWN CITYWIDE VALET PARKING PROGRAM
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CITY ENGINEER DECISION
Decision and Notice. The City Engineer, within 21 working days of the conclusion of a
community meeting shall:
a. Make findings of fact as required by these regulations;
b. Based on the findings, approve, partially approve or disapprove the
application, or approve the application subject to conditions, including
without limitation, conditions restricting the hours of valet operation;
c. Mail notice of the decision to the Business Representative and business
and property owners within the block or in the case of a District, within the
District boundaries.
REQUIREMENTS BEFORE PERMIT ISSUANCE:
1. A current ACCORD-compliant Workers' Compensation Certificate indicating the
address of the valet parking area and the parking lot, and naming the City of
Culver City as additional insured;,
2. A current ACCORD-compliant Automobile Liability Insurance Certificate with
$1,000,000 coverage per occurrence and $2,000,000 aggregate;
3. Garage liability coverage of one hundred thousand dollars ($100,000.00);
4. Signed statements by the Sponsor and the Operator, approved as to form by the
City Attorney, indemnifying the City of Culver City for any incidents leading to
death, loss, damages, claims, and/or litigation in the roadways and in the public
right-of-way while the Sponsor and the Operator are engaged in activities related
to the operation of valet parking.
5. A statement indicating the number of valet attendants at the valet parking
station(s) and at the parking lot(s);
6. A statement listing the names, California Driver's License number(s), and cellular
phone number(s) of the employees, of the Operator at each valet parking station
and parking lots that may be contacted during the hours of operation, in case of
urgency/emergency;
7. A statement listing the name, and cellular phone number of the of the Sponsor
that may be contacted during the hours of operation,
Revised 01-23-12
I DOWNTOWN -CITYWIDE VALET PARKING PROGRAM
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8. A statement indicating that adequate valet staffing levels shall be maintained at
the valet parking station(s) and the parking lot(s). Acknowledging that adequate
staffing levels shall be the number of attendants necessary to immediately drive
patrons' vehicles to a parking location and avoid patrons' vehicles waiting for
service from queuing at the curb, from queuing- into the adjacent travel lane(s),
from forming two queues, and/or from queuing across pedestrian crossing
access points and crosswalks.
9. Independent of the previous requirement, a statement shall be provided
agreeing that Sponsor shall provide additional valet attendants upon notification
by the City Engineer , to improve operational management, for the period of time
identified by the City Engineer
10. A statement attesting that all valet attendant employees who will drive patrons'
vehicles have a valid California Driver's License;
11. A statement indicating that Sponsor/Operator's staff will maintain a monthly
digital log, in Excel or similar program, of the number of vehicles serviced at each
valet parking station and parking lot, in 15-minute increments, served during the
hours of operation, on each day the valet parking area(s) operates, as well as
indicating the days of the month in which the valet parking area was not
operational. This log is to be submitted to City staff no later than seven days
after the end of each calendar month. Failure to submit may be cause for
Suspension;
12. Valet parking attendants shall be required to wear easily identifiable uniforms,
and shall submit photos and/or illustrations
13. The valet operation signage shall be incorporated as part of the permit
PERMIT REQUIRED FOR OPERATION
It is unlawful for any person to operate, engage in, conduct, manage, or cause to be
operated, any valet parking operation or any related activity upon any portion of a public
street or right-of-way without a Downtown Valet Parking Program permit authorizing the
specific Sponsor and Operator at the specific location. A fine in the form of higher fees
may be imposed on the Sponsor/Operator for such violation.
The City Engineer may, in his or her sole discretion, place additional conditions upon
the issuance of the permit in order to insure the protection of the public rights-of-way
and the rights of all adjoining property owners and the health, safety and welfare of the
public.
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Permits for the use of the public right-of-way shall be considered temporary and
nonpermanent in nature, and Sponsor/Operator shall have neither property interest in
nor any entitlement to the granting or continuation of any such permit.
Permits for the use of the public right-of-way may be terminated by the City, with or
without cause, regardless of the nature and scope of financial or other interest in, or on
account of, the permit or the permitted use. Temporary suspension of valet operations
may be effected by the City Engineer in case of necessary work in the maintenance of
the public right-of-way or in deference of public permitted events with which valet
operations may conflict. Prior notice shall be given to Sponsor/Operator of as much
time as the situation permits, but under normal circumstances, no less than 14 business
days. In case of urgency or emergency, less notice time or no notice time may be
given.
A valet parking operation may be conducted only at a valet parking area and during
hours approved by the City Engineer and designated by official valet parking signs
designating the authorized location and hours of operation. Permits shall designate the
specific location for which a valet parking operation is approved.
A Permit shall not be required when all valet parking activity occurs completely on
private property.
At each closing time, the Operator shall lock or cause to be locked each vehicle, and
shall deposit or cause to be deposited, the key with a responsible representative at a
convenient place. The key shall be delivered to the valet patron upon surrender of the
parking ticket or otherwise upon proof that such person has the right to possess the
vehicle;
VALIDITY PERIOD AND EXPIRATION OF PERMITS
Sponsor permits shall have a validity period of six calendar months but shall
automatically expire on June 30th and on December 30th, without notice, unless
renewed as provided in these regulations.
PERMIT RENEWALS
To ensure continuous permit coverage, a permit renewal must be obtained from the City
Engineer no later than 20 working days before the expiration date as set forth in the
EXPIRATION OF PERMITS in this document. Late renewal, after permit expiration, will
result in delays in the evaluation of the previous period with the Sponsor/Operator,
Revised 01-23-12 ID-OWNTOWN--CITYWIDE VALET PARKING PROGRAM
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processing, and may cause an interruption in the operation.
MID-TERM EVALUATION
The City Engineer may require a mid-term evaluation meeting with the Sponsor and
Operator near March-April or September-October.
ADDITIONAL EVALUATIONS/MEETINGS
The above does not preclude the City Engineer from requiring the Sponsor/Operator to
attend meetings at other times during the life of the permit, to address specific
concerns. In this case, such meetings shall be scheduled with reasonable
consideration of the Sponsor/Operator schedule, except in the case of public health and
welfare when the City Engineer may require immediate meetings, at the risk of
Suspension of the permit for non-compliance to attend.
SIGNAGE
The Operator shall install and maintain, during hours of operation, at each valet parking
area at which a patron surrenders his or her vehicle for parking, a sign plainly visible
from the street with letters and numerals in contrasting colors, showing the Operator's
name, the address and telephone number of the business, the time when the Operator
is no longer on duty at that valet parking area, and the parking fee.
No signs shall be posted outside of the Valet Parking Plan. Any signage duly approved
shall be made a part of the permit. Any wayfinding signs that are part of the permit shall
be purchased at the sole cost of the Sponsor. The Sponsor shall pay for the signs and
their installation to the City and the City shall cause their manufacture and installation.
OFF-SITE STORAGE OF STREET FURNITURE
The podium, portable signage, umbrella, 10' x 10' canopy, traffic cones, delineators, or
any other device permitted for the use of the Operator, shall be removed and stored off-
site at the conclusion of the hours of operation. Any device not in compliance may be
confiscated.
VALET OPERATION STANDARDS
Revised 01-23-12 DOWNTOWN-CITYWIDE VALET PARKING PROGRAM
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Page 15
The Permit shall obligate the Sponsor and the Operator to conform to the content of this
document and such regulations as may from time to time be issued by the City Engineer
including the following:
1. The Operator shall, upon the receipt of each motor vehicle accepted for valet
parking, give a claim check to the owner that identifies the Operator's name. The
claim check shall explicitly state the terms and conditions under which the vehicle
is being accepted.
2. A copy of the Sponsor's permits, Culver City business license and approved
route map must be maintained at every valet parking area to be produced upon
demand.
3. A Sponsor's permit continues to be valid at the approved valet parking area,
even if the Sponsor changes Operators. The Sponsor shall submit the new
Operator's information required in this document in case of such change.
PROGRAM PERMIT TYPES BASED ON DURATION OF OPERATIONS
SHORT-TERM SPECIAL EVENTS
1. Short-Term Special Event Permit. In a circumstance involving a special event or
a special need of a single-entity Sponsor, a short-term permit for a period of
operation not exceeding seven contiguous calendar days may be issued by the
City Engineer, upon the submittal of a Short-Term Special Event Application,
accompanied by the applicable documentation, proof of insurance, and fees.
The Short-Term Special Event Permit Application shall be exempt from the Long-
Term Operation process and may be processed over-the-counter by the City
Engineer.
2. Recurring Short-Term Special Event Permit. In a circumstance involving a
special event or a special need of a single-entity Sponsor, that has a recurrence
on a monthly basis, but not exceeding one day each month, a short-term
recurring special event permit may be issued by the City Engineer, upon the
submittal of a Short-Term Recurring Special Event Application, accompanied by
the applicable documentation, proof of insurance, and fees. The appropriate fee
shall be charged for each event within the period permitted. The permit shall be
for a period of operation not to exceed six months and operation of only one day
per month. The Recurring Short-Term Special Event Permit Application shall be
exempt from the Long-Term Operation process and may be processed over-the-
counter by the City Engineer
Revised 01-23-12 DOWNTOWN-CITYWIDE VALET PARKING PROGRAM
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UNCLAIMED VEHICLES
The Operator shall notify the Culver City Police Department whenever a vehicle has
been left unclaimed for a period of forty-eight hours for towing purposes.
INDEMNIFICATION
The Sponsor, Operator, and any person acting under or pursuant to an Operator's
permit, agrees to indemnify, hold harmless, release and defend (even if the allegations
are false, fraudulent or groundless), to the maximum extent permitted by law, and
covenants not to sue, the City, its City Council and each member thereof, and its
officers, employees, commission members and representatives, from any and all
liability, loss, suits, claims, damages, costs, judgments, end expenses (including
attorney's fees and costs of litigation) which in whole or in part result from, or arise out
of, directly or indirectly, wholly or in part, or are claimed to result from, or arise out of: (1)
any use or performance under the permit; (2) the activities and operations of the
Operator or Sponsor and their employees, subcontractors or agents; (3) any condition
of property used in the operation; or (4) any acts, errors or omissions (including, without
limitation, professional negligence) of the Operator or Sponsor and their employees,
subcontractors or agents in connection with the valet parking operation.
This indemnity includes, but is not limited to, personal injury (including death at any
time) and property or other damage sustained by any person or persons (including, but
not limited to, companies, or corporations, Sponsor/Operator and its employees, valet
parking customers and members of the general public).
ANNUAL SUMMARY REPORT
In addition to the APPLICATION REQUIREMENTS contained in this document, an
annual summary report of vehicles serviced by valet parking area must be filed by the
Sponsor with the City Engineer or his designee by February 1 st or the next business day
if the first is not a regular business day.
TRANSFEREANCE OF SPONSORSHIP
Transfereance of Sponsorship is not permitted within the program. Each new Sponsor
shall submit a completed application. However, public notification and public meeting
requirements are not necessary for valet parking operations that are in existence and
functioning to the satisfaction of the City Engineer when the change of Sponsor occurs.
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Revised 01-23-12 I DOWNTOWN CITYWIDEVALET PARKING PROGRAM
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Nevertheless, if there is a lapse of time between the previous Sponsor and the new
Sponsor, the valet operation shall be suspended during such time. For this reason,
Sponsors are encouraged to work with staff to accomplish a gapless transition.
Notwithstanding the above, if there is a change in valet operations, such as new or
different valet parking stations, then the application shall be considered new and all
conditions and regulations contained in this document shall apply.
MODIFICATION OF A VALET PARKING AREA/DISTRICT
The City Engineer may periodically review valet parking zone(s) and/or districts and
give notice to the business owners and property owners of the expansion of and/or
consolidation of adjacent valet parking zones and/or districts into a larger zone/district
where such expansion/consolidation will benefit the business community, the patrons to
the area, and aid in the administration of the program.
The Sponsor may also request modification of an approved valet parking zone/district
and the City Engineer shall consider the request. Any costs related to public notification
and public meetings shall be the responsibility of the business association in this case.
PROHIBITIONS
The Operator shall at no time, commit or do any of the following acts:
1. Receive, take possession of a patron's vehicle, for the purpose of parking or
temporary storage until the return of the vehicle to the patron or guest, or
relocate from the private parking lot any patron's vehicle upon any portion of the
public right of way or other public property; or
2. Park and leave standing any patron's vehicle upon any portion of a public right-
of-way or other public property, including any publicly owned off-street parking
space.
3. Park any patron's vehicle upon private property without the express written
authorization by the owner or other person in charge of such private property.
4. Permit vehicular traffic on adjacent roadway or pedestrian traffic sidewalks or
crosswalks to be impeded by the activities of the valet parking operation.
5. Charge any higher rates for parking than those rates posted.
Revised 01-23-12 1 1 I DOWNTOWN CITYWIDE VALET PARKING PROGRAM
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6. Leave a patron's vehicle unlocked or place the key in or upon the parked vehicle.
V%
Revised 01-23-12 DOWNTOWN CITYWIDE VALET PARKING PROGRAM
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FEES
Application Fee $465,00-Pec-hour7
.1 - - -le• e -et - e- minimum of -3 -hours
Weekly fcc $400,00
Payable in advance on a monthly basis, for each
valet station of up to 100'Iong
$,25,00
, - - e -- -ee e-- •! e- e-e !! $60700
Biannual-Permit-Fee $299,52
($420-x-2=$240)-+-($48
- Modification Fee $165.00 per hour,
To study any requested modification and its minimum of 3 hours
cost/benefit
Late fee 10% of monthly fee, per
e A ••• ••n ...
day late after thc 5th-0f
• _ e-e le- - the month, but not more
of than50%of monthly fee.
Wayfi-nd-ing-Sign-fee $55 per sign
(or then current cost)
_
Operating-without-a-permit Double-the-Applioation
• Fee-($495-x2=$980)
anel-
the first Biannual Permit
Fee ($299.52x2-
$599.04)
The Weekly fee is payable on a monthly basis, in anticipation of the upcoming month,
using a factor of 4.3 weeks in each month, at the current rate determined by the City
Council. Payment is due on the first day of each month during the life of the permit and
Revised 01-2342
tq I DOWNTOWN CITYWIDE VALET PARKING PROGRAM
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shall be considered late if not received by the Engineering Division by the end of the
business day on the 5th day of the month. In the absence of payment by the day
indicated above, the Sponsor shall be in violation and the Operator shall be suspended
from the public right-of-way until this condition has been corrected; the Sponsor's permit
shall be susceptible to Suspension and Revocation as specified in this document.
Should the Sponsor/Operator continue to operate after the permit has been terminated
and should the City be forced to file suit to restrain Sponsor/Operator, the Sponsor
shall, in addition to penalties herein, reimburse the City for its reasonable costs and
expenses in connection therewith, including attorney's fees.
DAY SUSPENSION
Use of the public right-of-way which is permitted under the program, may be temporarily
suspended, without prior notice, when, in the discretion of the Public Works Director and
City Engineer, or the Chief of Police, or the Fire Chief, any such use, interfere with
public safety, street improvement activities, special events, construction activities, or
other activities, or for the health, welfare or safety of the public.
A Public Works Inspector, a Traffic Engineering Technician, or a Police Officer, at the
direction of the City Engineer, may give notice to Sponsor/Operator and suspend all
operations of a valet parking Operator in any location, except for retrieval of vehicles
already subject to valet parking, for the remainder of the day's hours of operation (which
suspension may extend to 9:00 a.m. of the following day).
Upon the issuance, to the Operator or its employees, of two or more notices of violation
at any valet parking station or parking lot, of the California Vehicle Code, the Culver City
Municipal Code, or the contents of this document, in any 5-hour period in said location,
a suspension notice shall be issued to Sponsor/Operator. Such suspension may be
effected any of the three subsequent days, after-the-fact, at the discretion of the City
Engineer or his designee.
Upon the occurrence of any two traffic accident in any valet parking station or parking
lot, during any 5-hour period, arising out of friction conditions with traffic flow, improper
judgment by the Operator or his agents, a suspension notice shall be issued to
Sponsor/Operator. Such suspension may be effected any of the three subsequent
days, after-the-fact, at the discretion of the City Engineer
SUSPENSION AND/OR REVOCATION
10 I Revised 01-23-12 I DOWNTOWN CITYWIDE VALET PARKING PROGRAM
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In case of suspension of the Operator's permit for a period longer than one operational
day, written notice of temporary suspension may be personally delivered to the Sponsor
and to the Operator's representatives as listed in the Application, or mailed to the
address given on the Application pursuant to which such permit was issued. The
temporary suspension is effective upon the earlier of either personal receipt by Sponsor
and Operator's representatives or the expiration of 5 calendar days from the date of
mailing. The notice of temporary suspension shall include a notice of informal hearing
with the City Engineer, date, and time. The temporary suspension shall remain effective
until the decision on revocation of the permit or continued suspension is determined by
the City Engineer. The City Engineer may, from time to time, with or without temporary
suspension, suspend or revoke any Sponsor's permit whenever the City Engineer
determines, after notice and informal hearing and based upon substantial evidence, that
the permit holder, or any of its drivers, employees, agents, or subcontractors:
1. Have operated or parked vehicles, or operated the valet parking operations,
contrary to law, including the use of unlicensed drivers or the failure to comply
with the Culver City Municipal Code, the California Vehicle Code, the regulations
of this Program, or violation of any other law;
2. Have failed to comply with or violated any permit condition, including failure to
maintain the minimum levels and standards of liability insurance for any period of
time;
3. False or incomplete Application information was provided;
4. Any reason exists for which the permit might have been denied in the first
instance;
5. The operations constitute a danger to public health, safety, welfare or public
morals, including without limitation, interference with the public use of the streets,
the normal flow of vehicle or pedestrian traffic on any public right-of-way; or
6. The operations constitute a public nuisance, including, but not limited to, a visual
blight.
7. The Operator or his agents or employees, through carelessness, negligence or
failure to make proper provision for the safeguarding of vehicles left in their
custody, have facilitated or contributed toward the theft or vandalism of any such
vehicle; or
8. The Operator or his agents or employees, have failed to cooperate with Culver
City Police Department to aid in the detection of any theft or other crime
committed on a parking lot used or which arose out of the conduct of the
business for which the permit was issued; or
n
Revised 01-23-12 Z. i I DOWNTOWN CITYWIDE VALET PARKING PROGRAM
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9. The Operator knowingly delivered a vehicle in their custody to a person who is
neither the registered owner thereof nor entitled to the custody of such vehicle.
10. Upon delivery of a notice of decision to revoke or suspend a Sponsor's permit,
the City shall have the right to require the immediate removal of all
Sponsor's/Operator's obstructions in the public right-of-way, and may perform
such removal if the Sponsor/Operator fails to do so. The Sponsor shall reimburse
the City for any expense incurred by the City in removing any obstruction.
Should the Sponsor/Operator continue to use the public right-of-way after the
permit has been revoked or suspended, the City may, in addition to other
remedies and actions, take appropriate action to restrain the use of the public
right-of-way by Sponsor/Operator and, in such event, the Sponsor shall
reimburse the City for its reasonable costs and expenses in connection therewith,
including reasonable attorney's fees and court costs.
11. If a permit is revoked by the City, Sponsor is entitled to a pro rata refund of the
monthly permit fee, unless the City resources were used to remove obstruction
as indicated above, in which case the costs will be charged against the refund
due and the balance shall be reimbursed. If costs were beyond the pro rata
refund, Sponsor may be billed for balance.
CONFORMANCE WITH APPLICABLE LAWS
The Sponsor is responsible for seeing that the Operator is in full compliance with the
law, including these regulations. Violations by the Operator will subject the Sponsor, as
well as the Operator, to fine, loss or suspension or revocation of permit and all other
sanctions described herein.
Nothing in this document is intended to authorize or authorizes the parking of motor
vehicles by valet parking Operators and Sponsors in a manner contrary to, and all
Operators shall comply with, applicable state laws and local parking and traffic
regulations, including the Culver City Municipal Code.
If a parking meter is present at the location reserved for valet parking, the Operator shall
not "feed" the parking meter but may, during the hours of authorized valet parking
operations that overlap the hours of meter operation, cover the parking meter in a
manner approved by the City Engineer. Parking meter covers will be issued by the City
Engineer at the cost of Sponsor/Operator.
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SMALL BUSINESS PARTICIPANTS
A. Notwithstanding the above, the Program shall allow Small Business Participants
(SBP), conditioned upon full compliance with the Program, except as explicitly
indicated in this Section.
B. SBP's shall meet all application requirements, as set forth in the "Application
Requirements" section, except as follows:
1. Affiliation with a Business Association shall not be required. Applications
shall be accepted from stand-alone small businesses;
2. A petition shall not be required;
C. SBP's shall not be required to operate as universal valet parking station, except
as set forth in this Section. Upon not meeting such criteria, SBP's shall function
as universal valet parking operations. Additionally, notwithstanding this
paragraph, SBP's shall function as universal valet parking operations upon the
expiration of a 30-days written notification by the City Engineer, at his discretion.
SBP Qualifications Criteria
1. The business shall occupy 1,500 square feet or less;
2. If the business is a restaurant, it shall have 49 seats or less;
3. The business is conditioned by the City to operate a valet parking station
due to lack of adequate on-site parking;
4. Adequate shared-use off-site private parking shall be secured to meet the
parking demand generated by the business;
5. SBP applicant requests up to 2 on-street parking spaces for is proposed
valet parking station. At any time, at the discretion and initiative of the City
Engineer, additional parking spaces may be assigned to the SBP to
augment its operational space and thereby prevent valet parking patron
vehicles from queuing into the adiacent travel lane, at the cost established
for such additional parking spaces by the City Council;
6. The SBP shall submit an initial letter with its application, and thereafter, an
annual letter, shall be submitted to the City Engineer, by the SBP to attest
that each of the SBP Qualifications Criteria will still met during the
upcoming calendar year. Such letter shall be submitted no later than 20
days prior to the end of the calendar year, as long as the SBP is operating
a valet parking station.
Revised 01-23-12 23 DOWNTOWN CITYWIDE VALET PARKING PROGRAM
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Page 24
E. SBP Criteria to Operate as a Stand-Alone Valet Parking Station
1. The SBP applicant would have the only valet parking station in the
operational area;
F. SBP Criteria to Operate as a Universal Valet Parking Station
1. Upon the approval of a second valet station in the operational area, for an
SBP or otherwise, the valet operations shall be converted from stand-
alone to universal;
2. At the discretion of the City Engineer, after 30-days written notice.
G. Fees charged to SBP's shall be as established by the City Council.
REGULATIONS
1. The City Engineer may, from time to time, issue written regulations for
distribution to Applicants and Permittees regarding the implementation of the
provisions of this program, including, but not limited to, the safe and lawful
conduct of all valet operations, permit application procedures and permit
standards.
2. Such regulations shall be binding upon Applicants and Pemnittees, who shall
comply with such written regulations as a term and condition of the permit.
For further information please contact the Traffic Engineer Section of the Engineering
Division, Department of Public Works, at (310) 253-5600.
2°A Revised 01-23-12 1
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RESOLUTION NO. 2012-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CULVER CITY, CALIFORNIA, ESTABLISHING THE
CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS AND RELATED
PROGRAM FEES AND RESCINDING RESOLUTION
NO. 2009-R052.
WHEREAS, on April 21, 2008, the City Council authorized the implementation
Of a pilot valet parking program in the Downtown area (the "Program") and on June 22,
2009, adopted Resolution No. 2009-R052 establishing a permanent Program.
WHEREAS, the Program has been a great success due to the cooperative
and active participation of the Program participants and the City. The success of the
Program has attracted the attention of other Culver City businesses wishing to participate in
the Program by creating additional valet stations in proximity to their businesses in other
areas of the City beyond Downtown. These requests could not be accommodated during
the implementation of the initial Program in the Downtown area.
WHEREAS, the experience gained during the implementation of the Program
in the Downtown area, and information gained from the review of other municipalities' valet
parking programs was used to form the current Program proposed.
WHEREAS, the Program addresses the business community's needs and
balances those needs with the Public Works -Director/City Engineer's responsibility to
manage parking, traffic, and the public right-of-way.
WHEREAS, on January 23,2012, at a duly noticed public meeting, the City
Council considered establishment of the Citywide Valet Parking Program Procedures and
25 •
-1- MICHEAL O'LEARY, Mayor
City of Culver City, California
APPROVED AS T9,ORM:
-2-
;City Attorney CAROL A. SCHWA
Regulations, and related Program fees; and
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WHEREAS, after giving the public an opportunity to be heard and considering
all information before it, the City Council approved the establishment of the Program
procedures and regulations, and related Program fees, attached hereto as Exhibits "A" and
"B," respectively; and
WHEREAS, the fees established herein are based upon the reasonable cost
of providing the services and regulatory activity for administering the Program;
NOW, THEREFORE, the City Council of the City of Culver City, California
DOES HEREBY RESOLVE as follows:
1. The Citywide Valet Parking Program Procedures and Regulations,
attached hereto as Exhibit "A" and incorporated herein by reference, are hereby approved
and shall be effective on the date of the adoption of this Resolution.
2. The Citywide Valet Parking Program Fees attached hereto as Exhibit
KB," attached hereto and incorporated herein by reference, are hereby adopted.
3. Resolution No. 2009-R052 is hereby rescinded.
4. This Resolution shall become effective immediately upon its adoption.
APPROVED and ADOPTED this day of 2012.
ATTEST:
MARTIN R. COLE, City Clerk
Al2-00035 Exhibit A
CULVER CITY
CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
INTRODUCTION
The primary purpose of public streets and rights-of-way is for the safe and efficient
movement of people and goods in a variety of rrlodalities, including passenger vehicles,
public transit, bicycle, and pedestrian traffic, among others. The City recognizes that
the use of public streets and rights-of-way for valet parking operations, while providing a
public benefit, may also cause friction or impede travel, and in the absence of
supervision and punitive consequences, may affect the public safety and create a public
nuisance. The City, therefore may issue permits and restrict valet parking operations as
a special privilege, riot as a matter of right. The approval of any permit for the use of
the public right-of-way is on a temporary and nonpermanent basis and is for a
nonexclusive use of that public right-of-way. Permittees shall have neither property
interest in nor any entitlement to the granting or continuation of any permit for the use of
any public right-of-way.
PURPOSE
The parking supply is a scarce resource and would be insufficient to provide adequate
curb-space for each individual business that desires valet parking and still leave
adequate street parking for short-term turn-over parking for other businesses' patrons.
Because of this, the concept of universal valet parking serving a business community is
the most favorable scenario for all, where all businesses in a given area share in the
benefits. Additionally, the program creates the potential for valet operations to use off-
street private parking spaces during evenings, nights, and weekends, when parking
demand at such private parking spaces might be low or non-existent. This, in turn,
prevents the parking demand in an active business district from creating a parking
intrusion problem on adjacent residential neighborhoods or a burden on street-side
public parking spaces, making such parking spaces more readily available for short-
term self-parking turn-over. CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
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DEFINITIONS
For the purpose of this program, unless it is evident from the context that a different
meaning is intended, certain terms used herein are defined as follows:
1. "Application" shall mean all the filled out forms, maps, statements, submittals,
and payment of fees.
2. "Business Association" shall mean an organization, association or group selected
or formed by the businesses of a block or area.
3. "Business Representative" shall mean the individual selected by the Business
Association to act on their behalf for the purposes of coordinating the Valet
Parking Program participation request and process.
4. "City Engineer" shall mean the City Engineer of the City of Culver City or
designee
5. "Engineering Division" shall mean the Engineering Division of the Public Works
Department
6. "Motor Vehicle" shall mean a vehicle that is self-propelled and meets the
definition of a "Motor Vehicle" in the California Vehicle Code Division 1. 415.
7. "Operator" shall mean the valet parking service hired by the Sponsor to operate
the valet parking area(s)
8. "Permit" shall mean the biannual permit issued to the Sponsor by the City
Engineer for the operation of valet parking area(s).
9. "Petition" shall mean the document narrative with signature lines executed by
100% of the business owners and 100% of the property owners immediately
adjacent to an area proposed by the Applicant to be considered by the City for
valet parking area(s), and a minimum of 75% the other businesses owners and
75% of the other property owners on the block, that are not immediately adjacent
to the proposed valet parking area(s).
10. "Program" shall mean the Culver City Valet Parking Program
11. "Public right-of-way" shall mean the area dedicated for public use as a public
street, pedestrian way, or other thoroughfare, including but not limited to,
roadways, parkways, alleys, and sidewalks.
12. "Sponsor" shall mean the permit holder (a member of the Business
Association)who operates, or causes to be operated, valet parking station(s) at
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the business location(s)
13. "Street" shall mean open to the public use for vehicular traffic.
14. "Valet parking operation" shall mean the receiving, taking possession of, driving,
moving, parking or leaving standing, any vehicle that is left at one location (valet
parking station) to be driven to another location for parking, whether or not a
charge is levied, and whether or not done under contract to the business or
organization for which the vehicles are being parked, or done independently. It
does not include operators of public or private off-street parking operations or
facilities where customers park their own vehicles and remove the keys
themselves.
15. "Valet Parking Plan" shall mean:
a. Written plan and map to scale, illustrating the proposed valet parking
station, sidewalk width, parkway, landscaping, trees, meter, posts, pull
boxes, and all other street furniture at the site, as well as the proposed
routes to/from the valet parking stations and parking lot(s);
b. The illustration of the podium and signage placement during the hours of
operation, wayfinding signage being proposed, as well as the placement
of occasional use umbrella and 10-feet by 10-feet collapsible canopy with
non-surface-mounted anchor weights, as well as dimensioned graphics
and colors of all proposed signage;
c. The width and configuration of the adjacent traffic lanes to the middle of
the roadway, minimum, and the identification of all existing signage, bus
stops/zones, loading/unloading zones and parking meters;
d. An illustration of the off-street private parking location(s) at which patron
vehicles will be parked and the number of parking spaces that will be
available to the Sponsor for the Operator's use, the total number of
parking spaces available on the lot, the identification of the minimum
number of spaces the owner/business is required during the hours of
proposed valet operation, under the zoning code, and the days and hours
of operation of the parking lot owner/tenant businesses;
e. Graphics of the proposed valet attendant uniforms, podium, umbrella, and
canopy;
f. Additionally all supporting documentation as required by the City Engineer
16. "Valet parking service" shall mean a business establishment engaged in and
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conducting the parking of other persons' motor vehicles.
17. "Valet parking sign" shall mean a sign, temporary or permanent, designating the
location and hours of an authorized valet parking operation, as well as wayfinding
signage.
18. Small Business Participant is a business that is 1,500 square feet or less and
that applied to Sponsor a valet operation.
PROGRAM ROLES
The Business Association requesting to establish a valet parking operation shall assign
a Business Representative who becomes a responsible contact during the application
process. After the application is approved the Sponsor becomes responsible to the City
for obtaining permits, payment of fees, and compliance with all Program and permit
regulations. The Sponsor enters into a contract with the Operator of the valet parking
station(s). The Sponsor is responsible for securing parking lot(s) for use by the
Operator. The Sponsor manages the Operator. The City Engineer is responsible for
enforcing compliance with the program and the permit issued to the Sponsor.
APPLICATION REQUIREMENTS
1. A letter identifying the Business Association and the Business Representative,
address, phone number, and contact information;
The letter shall state how the Business Association perceives the absence of
valet parking is affecting the success of their businesses and shall identify the
benefits to be gained from approval of their Application. Additionally, the letter
shall indicate the proposed days and hours of operation;
3. A petition signed by property owners and business owners, as defined in section
PETITION FROM PROPERTY AND BUSINESS OWNERS in this document;
4. Proposed Valet Parking Plan;
5. Copy of proposed agreements with private property owners for use of private
parking lots. The agreement should include the number of spaces to be reserved
for the valet parking service and the total number of spaces in such parking
facility. In cases where the parking facility is part of a building or premises
containing uses which require off-street parking, the statement shall also include
information as to the number of parking spaces that were required by the City to
'50
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be provided in the parking facility to serve such other uses when said uses were
established, and the hours and days of operation of such uses;
6. A copy of application for a Conditional Use Permit to the Culver City Planning
Division permitting the use of the private parking lot for valet operations if it is in
Culver City, or from the relevant Agency if the parking lot is not in Culver City;
7. Name, address, and contact information of the valet parking service company;
8. The minimum number of employees of the valet parking service in each
classification, (valet parking attendants, cashiers, managers), by days of the
week, to be assigned at each valet parking station and parking lot;
9. The proposed routes to be used between the valet parking station(s) and the
parking lot(s) location(s), and the proposed routes to be used to return the
patrons' vehicles back to any station within the District, even those that are under
a different Sponsor/Operator as part of the Universal Parking plan;
10. Completed applications must be submitted at least 90 working days prior to the
proposed commencement of valet parking operation.
PETITION FROM PROPERTY AND BUSINESS OWNERS
The application shall include a petition signed by 1) the business owners and 2)
property owners of the block. For purposes of the petition, the block would be
considered to have two distinct segments. The first is that segment in which the valet
parking station is proposed to be situated. 100 percent of the business owners and
property owners in this segment would need to support the petition. The second
segment is the rest of the block where the valet parking station is not proposed--a
minimum of 75% of the business owners and a minimum of 75% of the property owners
would need to support the petition.
A block may be considered from business-use intersection to business-use intersection,
or from alley to arterial intersection, if an alley exists dividing residential and business-
uses. Where blocks have only "T" intersections on the opposite side of the street, staff
may consider the prolongation of the T intersection as the terminus of the block, if it
would be an unreasonable burden, in staff's opinion, to require the Sponsor to circulate
a petition to locations that are remote from the impact of the potential valet parking
operations.
1. In lieu of a signature on the same petition form, a signed letter on company
letterhead from the businesses owners and from the property owners is
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acceptable, as long as the support for the consideration is clearly stated and the
subject location is identified.
2. The petition shall indicate that the business association or businesses on the
block desire the consideration of their block for establishment of a valet parking
area, and are willing to become a Sponsor, hire an Operator, lease private
parking, obtain the proper permits on the necessary frequency, and bear all the
related cost. In addition, the petition shall indicate their willingness to work
cooperatively with other Sponsors/Operators within the District, and accept any
patron's vehicle regardless of patron's destination, and accept to contact via cell
phone other Operators to coordinate delivery of vehicles to any patron who
desires to pick-up at that station who did not originally drop off their vehicle there.
CRITERIA UTILIZED IN SELECTING THE POTENTIAL LOCATIONS
The City Engineer, in determining to approve or deny an application and whether an
area is eligible to be considered for designation as a valet parking station, may weigh
factors which include, but are not limited to:
1. VEHICULAR SAFETY: A potential valet service area shall have an adequate
adjacent traffic environment and space to accommodate patron vehicles to
merge out of the travel lane for vehicle drop-off or into the travel lane after pick-
up, without causing safety compromises to the patron and his vehicle or others in
the vicinity;
2. SIDEWALK WIDTH: A potential valet service area shall have a sidewalk of
adequate width to accommodate the unimpeded transit of pedestrians on foot
and in wheel chairs, in addition to the valet podium, umbrella, valet attendants,
and patrons;
3. MINIMUM VALET SERVICE CURB LENGTH: A potential valet service area shall
have a minimum curbside length of 60 feet for entering and exiting vehicle
maneuvers, and to serve a minimum of two valet patrons concurrently;
4. QUEUING INTO CROSSWALKS PROHIBITED: A potential valet service area
shall have sufficient clearance to the nearest crosswalk(s) to prevent patron
vehicles from queuing into a crosswalk at any time during the operation;
5. RESIDENTIAL NEIGHBORHOOD ROUTES PROHIBITED: A potential valet
service area shall not use streets lined with residential uses on both sides of the
street as valet parking routes;
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6. STREET GEOMETRY. The network of streets, connectivity of streets,
configuration of adjacent intersections, width of streets and width of sidewalks
shall be conducive to the safe and efficient valet operations;
7. PEDESTRIAN ACCESS POINTS AND CROSSWALKS. The routes, access and
crossing patterns of pedestrians in the vicinity of the valet parking station(s) and
in the District shall be considered to safeguard the health and welfare of
pedestrians;
8. ADJACENT PUBLIC TRANSIT. Bus stop access, and public transit operations
must not be impeded;
9. JURISDICTIONAL BOUNDARIES WITH OTHER CITIES. Valet parking stations
may not cross jurisdictional boundaries; however, routes to/from private parking
lots are acceptable across jurisdictions;
10. PROXIMITY TO EXISTING VALET PARKING STATION(S). The proximity to
other existing valet parking stations on the same side of the street, within the
District, shall be such that one station's operations do not negatively impact the
other, yet, the proximity shall be sufficiently close to be convenient for patron's
use in effecting a community/universal valet parking program;
11. VEHICULAR TRAFFIC VOLUMES AND PEAK PERIOD DEMANDS. In
determining the hours of operation, the City Engineer shall consider the vehicular
volume during the days of operation, as well as the volume during the peak
periods;
12. HOURS OF OPERATION. The hours of operation for each valet parking area
shall be reviewed by the City Engineer, balancing the needs of the business
community with the need to provide for the safe and efficient movement of
vehicular traffic and pedestrians. In determining the hours of operation of a
specific valet parking station, the City Engineer shall take into consideration the
request of the Business Association, the nature of the businesses on the block
and in the District, traffic volumes during the day and during the peak periods.
At the request of the Business Association, valet operations may be allowed
during a test period during peak traffic, with data collection, at the cost of the
Sponsor, to determine if valet operations negatively impact traffic flow. After the
conclusion of the test period, the valet operations shall be returned to the hours
determined by the City Engineer, if the hours are not adjusted as a result of the
study.
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At the request of the Sponsor, valet operations may be allowed during a test
period during peak traffic, with data collection, at the cost of the Sponsor, to
determine if valet operations negatively impact traffic flow. After the conclusion
of the test period, the valet operations shall be returned to the hours determined
by the City Engineer, if the hours are not adjusted as a result of the study.
PUBLIC STREET-SIDE PARKING PROHIBITED
Street parking shall not loe iised ioy the Spy' 'bur/Operator for parking of vehicles.
Violation of this constitutes grounds for Suspension or Revocation of permit. The City
Engineer may allow the parking of vehicles- in the late hours of operation, in the valet
parking station, when such would not cause an obstruction to arriving patrons, or cause
traffic problems.
VALET PARKING DISTRICT EXPANSION
The City Engineer will determine whether the boundaries of the proposed valet parking
area should be expanded to include not only the area that is being proposed for
consideration in the Application, but also those areas that would likely benefit presently
or in the future by the availability of other valet parking areas in the vicinity of the
proposed location. All Downtown Culver City may be considered, for purposes of
District boundaries, as one District. All other geographic locations within Culver City will
be considered on a case-by-case basis and may be determined to be operational
Districts, based on the discretion and engineering judgment of the City Engineer.
UNIVERSAL VALET PARKING OPERATIONS
If the City Engineer determines that an immediate or future benefit is to be gained by
the creation of expanded boundaries, then the City Engineer will establish an
administrative "District" for the purposes of a universal valet parking operation. The
Sponsor and his Operator, existing as well as subsequent Sponsors who are approved
for valet parking areas within this District shall operate as a (universal) valet parking.
This newly approved valet parking area shall accept any vehicle from any patrons,
regardless of intended destination within the District. Upon the patron's retrieval of the
vehicle, it shall be delivered to any station in that District, regardless if such valet
parking station has a different Sponsor/Operator. In this case, the Sponsor/Operator
shall make a cellular phone call to the pertinent Operator indicated on the parking ticket,
for delivery of the vehicle. The Operator shall then deliver the vehicle to the patron at
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the valet parking station where the patron elected to pick-up the vehicle and payment
shall be made by patron to the delivering valet attendant.
In the case that the City Engineer creates an administrative "District," the City Engineer
shall be responsible for communicating contact cellular phone numbers to all
Sponsors/Operators in the District.
PUBLIC NOTICE AND MEETING
The City Engineer shall hold a noticed community meeting for applications for the
purposes of allowing the public the opportunity to review a proposed valet plan and
provide comments. Within 15 working days after acceptance of a completed
application, the City Engineer shall set a time and place for the community meeting to
be held within 30 calendar days of the date of acceptance, unless a venue cannot be
secured, in which case, the meeting will be held as soon as possible after 30 calendar
days.
The public notification area shall be both sides of the block where valet parking
operations are being proposed, and one block perimeter around the site. Applicant
shall reimburse the City for the expense of the public notification. However, if the City
Engineer determines to broaden the boundaries and create a Valet Parking District,
then all business owners and property owners within the proposed boundaries shall be
notified. The City Engineer may also elect to give notice to other property and business
owners which he determines might be affected by the granting of any permit.
MANNER OF GIVING PUBLIC NOTICE.
Posted Notice. Within 5 working days after meeting date is set, but no sooner than 12
calendar days before the date of the public meeting, Applicant shall, with City's written
permission and approval of the content of the notice, produce and conspicuously place
such notice of the application on both sides of a type ll barricade placed adjacent to the
proposed valet parking station. The sign shall measure 24" x 30" with the largest bold
font size that will fit in the sign, according to the content, and shall contain the
information indicated in the section below.
Mailed or Delivered Notice. Within 5 working days after hearing date is set but no
sooner than 12 calendar days before the date of the public meeting, the City shall give
notice of the application, as stipulated in the previous section.
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CONTENTS OF PUBLIC NOTICE.
1. A reference to application materials on file for detailed information.
2. The name and contact of the Applicant and of the City representative, the date,
time, and place of the meeting, and an invitation for the public to come to the
meeting to give their input.
3. A statement that any person may, in person, by phone, letter, or e-mail, register a
concern in the office of the Traffic Engineering Manager.
4. A statement that, if no concern is registered in the office of the Traffic
Engineering Manager prior to 5:30 p.m. of the last operating business day before
the meeting date, the City Engineer will make a decision on the requested
Sponsor's permit based upon the information submitted by the Applicant.
CITY ENGINEER DECISION
Decision and Notice. The City Engineer, within 21 working days of the conclusion of a
community meeting shall:
a. Make findings of fact as required by these regulations;
b. Based on the findings, approve, partially approve or disapprove the
application, or approve the application subject to conditions, including
without limitation, conditions restricting the hours of valet operation;
c. Mail notice of the decision to the Business Representative and business
and property owners within the block or in the case of a District, within the
District boundaries.
REQUIREMENTS BEFORE PERMIT ISSUANCE:
1. A current ACCORD-compliant Workers' Compensation Certificate indicating the
address of the valet parking area and the parking lot, and naming the City of
Culver City as additional insured;
2. A current ACCORD-compliant Automobile Liability Insurance Certificate with
$1,000,000 coverage per occurrence and $2,000,000 aggregate;
3. Garage liability coverage of one hundred thousand dollars ($100,000.00);
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4. Signed statements by the Sponsor and the Operator, approved as to form by the
City Attorney, indemnifying the City of Culver City for any incidents leading to
death, loss, damages, claims, and/or litigation in the roadways and in the public
right-of-way while the Sponsor and the Operator are engaged in activities related
to the operation of valet parking;
5. A statement indicating the number of valet attendants at the valet parking
station(s) and at the parking lot(s);
6. A statement listing the names, California Driver's License number(s), and cellular
phone number(s) of the employees, of the Operator at each valet parking station
and parking lots that may be contacted during the hours of operation, in case of
urgency/emergency;
7. A statement listing the name, and cellular phone number of the of the Sponsor
that may be contacted during the hours of operation;
8. A statement indicating that adequate valet staffing levels shall be maintained at
the valet parking station(s) and the parking lot(s). Acknowledging that adequate
staffing levels shall be the number of attendants necessary to immediately drive
patrons' vehicles to a parking location and avoid patrons' vehicles waiting for
service from queuing at the curb, from queuing into the adjacent travel lane(s),
from forming two queues, and/or from queuing across pedestrian crossing
access points and crosswalks;
9. Independent of the previous requirement, a statement shall be provided
agreeing that Sponsor shall provide additional valet attendants upon notification
by the City Engineer, to improve operational management, for the period of time
identified by the City Engineer;
10. A statement attesting that all valet attendant employees who will drive patrons'
vehicles have a valid California Driver's License;
11. A statement indicating that Sponsor/Operator's staff will maintain a monthly
digital log, in Excel or similar program, of the number of vehicles serviced at each
valet parking station and parking lot, in 15-minute increments, served during the
hours of operation, on each day the valet parking area(s) operates, as well as
indicating the days of the month in which the valet parking area was not
operational. This log is to be submitted to City staff no later than seven days
after the end of each calendar month. Failure to submit may be cause for
Suspension;
12. Valet parking attendants shall be required to wear easily identifiable uniforms,
and shall submit photos and/or illustrations;
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13. The valet operation signage shall be incorporated as part of the permit.
PERMIT REQUIRED FOR OPERATION
It is unlawful for any person to operate, engage in, conduct, manage, or cause to be
operated, any valet parking operation or any related activity upon any portion of a public
street or right-of-way without a Valet Parking Program permit authorizing the specific
Sponsor and Operator at the specific location. A fine in the form of higher fees may be
imposed on the Sponsor/Operator for such violation.
The City Engineer may, in his or her sole discretion, place additional conditions upon
the issuance of the permit in order to insure the protection of the public rights-of-way
and the rights of all adjoining property owners and the health, safety and welfare of the
public.
Permits for the use of the public right-of-way shall be considered temporary and
nonpermanent in nature, and Sponsor/Operator shall have neither property interest in
nor any entitlement to the granting or continuation of any such permit.
Permits for the use of the public right-of-way may be terminated by the City, with or
without cause, regardless of the nature and scope of financial or other interest in, or on
account of, the permit or the permitted use. Temporary suspension of valet operations
may be effected by the City Engineer in case of necessary work in the maintenance of
the public right-of-way or in deference of public permitted events with which valet
operations may conflict. Prior notice shall be given to Sponsor/Operator of as much
time as the situation permits, but under normal circumstances, no less than 14 business
days. In case of urgency or emergency, less notice time or no notice time may be
given.
A valet parking operation may be conducted only at a valet parking area and during
hours approved by the City Engineer and designated by official valet parking signs
designating the authorized location and hours of operation. Permits shall designate the
specific location for which a valet parking operation is approved.
A Permit shall not be required when all valet parking activity occurs completely on
private property.
At each closing time, the Operator shall lock or cause to be locked each vehicle, and
shall deposit or cause to be deposited, the key with a responsible representative at a
convenient place. The key shall be delivered to the valet patron upon surrender of the
parking ticket or otherwise upon proof that such person has the right to possess the
vehicle.
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VALIDITY PERIOD AND EXPIRATION OF PERMITS
Sponsor permits shall have a validity period of six calendar months but shall
automatically expire on June 30th and on December 30th, without notice, unless
renewed as provided in these regulations.
PERMIT RENEWALS
To ensure continuous permit coverage, a permit renewal must be obtained from the City
Engineer no later than 20 working days before the expiration date as set forth in the
EXPIRATION OF PERMITS in this document. Late renewal, after permit expiration, will
result in delays in the evaluation of the previous period with the Sponsor/Operator,
processing, and may cause an interruption in the operation.
MID-TERM EVALUATION
The City Engineer may require a mid-term evaluation meeting with the Sponsor and
Operator near March-April or September-October.
ADDITIONAL EVALUATIONS/MEETINGS
The above does not preclude the City Engineer from requiring the Sponsor/Operator to
attend meetings at other times during the life of the permit, to address specific
concerns. In this case, such meetings shall be scheduled with reasonable
consideration of the Sponsor/Operator schedule, except in the case of public health and
welfare when the City Engineer may require immediate meetings, at the risk of
Suspension of the permit for non-compliance to attend.
S1GNAGE
The Operator shall install and maintain, during hours of operation, at each valet parking
area at which a patron surrenders his or her vehicle for parking, a sign plainly visible
from the street with letters and numerals in contrasting colors, showing the Operator's
name, the address and telephone number of the business, the time when the Operator
is no longer on duty at that valet parking area, and the parking fee.
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No signs shall be posted outside of the Valet Parking Plan. Any signage duly approved
shall be made a part of the permit. Any wayfinding signs that are part of the permit shall
be purchased at the sole cost of the Sponsor. The Sponsor shall pay for the signs and
their installation to the City and the City shall cause their manufacture and installation.
OFF-SITE STORAGE OF STREET FURNITURE
The podium, portable signage, umbrella, 10' x 10' canopy, traffic cones, delineators, or
any other device permitted for the use of the Operator, shall be removed and stored off-
site at the conclusion of the hours of operation. Any device not in compliance may be
confiscated.
VALET OPERATION STANDARDS
The Permit shall obligate the Sponsor and the Operator to conform to the content of this
document and such regulations as may from time to time be issued by the City Engineer
including the following:
1. The Operator shall, upon the receipt of each motor vehicle accepted for valet
parking, give a claim check to the owner that identifies the Operator's name. The
claim check shall explicitly state the terms and conditions under which the vehicle
is being accepted.
2. A copy of the Sponsor's permits, Culver City business license and approved
route map must be maintained at every valet parking area to be produced upon
demand.
3. A Sponsor's permit continues to be valid at the approved valet parking area,
even if the Sponsor changes Operators. The Sponsor shall submit the new
Operator's information required in this document in case of such change.
PROGRAM PERMIT TYPES BASED ON DURATION OF OPERATIONS
SHORT-TERM SPECIAL EVENTS
1. Short-Term Special Event Permit. In a circumstance involving a special event or
a special need of a single-entity Sponsor, a short-term permit for a period of
operation not exceeding seven contiguous calendar days may be issued by the
City Engineer, upon the submittal of a Short-Term Special Event Application,
accompanied by the applicable documentation, proof of insurance, and fees.
The Short-Term Special Event Permit Application shall be exempt from the
40
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Long-Term Operation process and may be processed over-the-counter by the
City Engineer.
2. Recurring Short-Term Special Event Permit. in a circumstance involving a
special event or a special need of a single-entity Sponsor, that has a recurrence
on a monthly basis, but not exceeding one day each month, a short-term
recurring special event permit may be issued by the City Engineer, upon the
submittal of a Short-Term Recurring Special Event Application, accompanied by
the applicable documentation, proof of insurance, and fees. The appropriate fee
shall be charged for each event within the period permitted. The permit shall be
for a period of operation not to exceed six months and operation of only one day
per month. The Recurring Short-Term Special Event Permit Application shall be
exempt from the Long-Term Operation process and may be processed over-the=
counter by the City Engineer
UNCLAIMED VEHICLES
The Operator shall notify the Culver City Police Department whenever a vehicle has
been left unclaimed for a period of forty-eight hours for towing purposes.
INDEMNIFICATION
The Sponsor, Operator, and any person acting under or pursuant to an Operator's
permit, agrees to indemnify, hold harmless, release and defend (even if the allegations
are false, fraudulent or groundless), to the maximum extent permitted by law, and
covenants not to sue, the City, its City Council and each member thereof, and its
officers, employees, commission members and representatives, from any and all
liability, loss, suits, claims, damages, costs, judgments, end expenses (including
attorney's fees and costs of litigation) which in whole or in part result from, or arise out
of, directly or indirectly, wholly or in part, or are claimed to result from, or arise out of: (1)
any use or performance under the permit; (2) the activities and operations of the
Operator or Sponsor and their employees, subcontractors or agents; (3) any condition
of property used in the operation; or (4) any acts, errors or omissions (including, without
limitation, professional negligence) of the Operator or Sponsor and their employees,
subcontractors or agents in connection with the valet parking operation.
This indemnity includes, but is not limited to, personal injury (including death at any
time) and property or other damage sustained by any person or persons (including, but
not limited to, companies, or corporations, Sponsor/Operator and its employees, valet
parking customers and members of the general public).
Revised 01-23-12 1-1 CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
Page 16
ANNUAL SUMMARY REPORT
In addition to the APPLICATION REQUIREMENTS contained in this document, an
annual summary report of vehicles serviced by valet parking area must be filed by the
Sponsor with the City Engineer or his designee by February 1 st or the next business day
if the first is not a regular business day.
TRANSFERENCE OF SPONSORSHIP
Transference of Sponsorship is not permitted within the program. Each new Sponsor
shall submit a completed application. However, public notification and public meeting
requirements are not necessary for valet parking operations that are in existence and
functioning to the satisfaction of the City Engineer when the change of Sponsor occurs.
Nevertheless, if there is a lapse of time between the previous Sponsor and the new
Sponsor, the valet operation shall be suspended during such time. For this reason,
Sponsors are encouraged to work with staff to accomplish a gapless transition.
Notwithstanding the above, if there is a change in valet operations, such as new or
different valet parking stations, then the application shall be considered new and all
conditions and regulations contained in this document shall apply.
MODIFICATION OF A VALET PARKING AREA/DISTRICT
The City Engineer may periodically review valet parking zone(s) and/or districts and
give notice to the business owners and property owners of the expansion of and/or
consolidation of adjacent valet parking zones and/or districts into a larger zone/district
where such expansion/consolidation will benefit the business community, the patrons to
the area, and aid in the administration of the program.
The Sponsor may also request modification of an approved valet parking zone/district
and the City Engineer shall consider the request. Any costs related to public notification
and public meetings shall be the responsibility of the business association in this case.
41- Revised 01-23-12 CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
Page 17
PROHIBITIONS
The Operator shall at no time, commit or do any of the following acts:
1. Receive, take possession of a patron's vehicle, for the purpose of parking or
temporary storage until the return of the vehicle to the patron or guest, or
relocate from the private parking lot any patron's vehicle upon any portion of the
public right of way or other public property; or
2. Park and leave standing any patron's vehicle upon any portion of a public right-
of-way or other public property, including any publicly owned off-street parking
space;
3. Park any patron's vehicle upon private property without the express written
authorization by the owner or other person in charge of such private property;
4. Permit vehicular traffic on adjacent roadway or pedestrian traffic sidewalks or
crosswalks to be impeded by the activities of the valet parking operation;
5. Charge any higher rates for parking than those rates posted;
6. Leave a patron's vehicle unlocked or place the key in or upon the parked vehicle.
FEES
The Weekly fee is payable on a monthly basis, in anticipation of the upcoming month,
using a factor of 4.3 weeks in each month, at the current rate determined by the City
Council. Payment is due on the first day of each month during the life of the permit and
shall be considered late if not received by the Engineering Division by the end of the
business day on the 5th day of the month. In the absence of payment by the day
indicated above, the Sponsor shall be in violation and the Operator shall be suspended
from the public right-of-way until this condition has been corrected; the Sponsor's permit
shall be susceptible to Suspension and Revocation as specified in this document
Should the Sponsor/Operator continue to operate after the permit has been terminated
and should the City be forced to file suit to restrain Sponsor/Operator, the Sponsor
shall, in addition to penalties herein, reimburse the City for its reasonable costs and
expenses in connection therewith, including attorney's fees.
Revised 01-23-12 43 CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
Page 18
DAY SUSPENSION
Use of the public right-of-way which is permitted under the program, may be temporarily
suspended, without prior notice, when, in the discretion of the Public Works Director and
City Engineer, or the Chief of Police, or the Fire Chief, any such use, interfere with
public safety, street improvement activities, special events, construction activities, or
other activities, or for the health, welfare or safety of the public.
A Public Works Inspector, a Traffic Engineering Technician, or a Police Officer, at the
direction of the City Engineer, may give notice to Sponsor/Operator and suspend all
operations of a valet parking Operator in any location, except for retrieval of vehicles
already subject to valet parking, for the remainder of the day's hours of operation (which
suspension may extend to 9:00 a.m. of the following day).
Upon the issuance, to the Operator or its employees, of two or more notices of violation
at any valet parking station or parking lot, of the California Vehicle Code, the Culver City
Municipal Code, or the contents of this document, in any 5-hour period in said location,
a suspension notice shall be issued to Sponsor/Operator. Such suspension may be
effected any of the three subsequent days, after-the-fact, at the discretion of the City
Engineer or his designee.
Upon the occurrence of any two traffic accident in any valet parking station or parking
lot, during any 5-hour period, arising out of friction conditions with traffic flow, improper
judgment by the Operator or his agents, a suspension notice shall be issued to
Sponsor/Operator. Such suspension may be effected any of the three subsequent
days, after-the-fact, at the discretion of the City Engineer.
SUSPENSION AND/OR REVOCATION
In case of suspension of the Operator's permit for a period longer than one operational
day, written notice of temporary suspension may be personally delivered to the Sponsor
and to the Operator's representatives as listed in the Application, or mailed to the
address given on the Application pursuant to which such permit was issued. The
temporary suspension is effective upon the earlier of either personal receipt by Sponsor
and Operator's representatives or the expiration of 5 calendar days from the date of
mailing. The notice of temporary suspension shall include a notice of informal hearing
with the City Engineer, date, and time. The temporary suspension shall remain effective
until the decision on revocation of the permit or continued suspension is determined by
the City Engineer. The City Engineer may, from time to time, with or without temporary
suspension, suspend or revoke any Sponsor's permit whenever the City Engineer
determines, after notice and informal hearing and based upon substantial evidence, that
the permit holder, or any of its drivers, employees, agents, or subcontractors:
Lkik
Revised 01-23-12 CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
Page 19
1. Have operated or parked vehicles, or operated the valet parking operations,
contrary to law, including the use of unlicensed drivers or the failure to comply
with the Culver City Municipal Code, the California Vehicle Code, the regulations
of this Program, or violation of any other law;
2. Have failed to comply with or violated any permit condition, including failure to
maintain the minimum levels and standards of liability insurance for any period of
time;
3. False or incomplete Application information was provided;
4. Any reason exists for which the permit might have been denied in the first
instance;
5. The operations constitute a danger to public health, safety, welfare or public
morals, including without limitation, interference with the public use of the streets,
the normal flow of vehicle or pedestrian traffic on any public right-of-way; or
6. The operations constitute a public nuisance, including, but not limited to, a visual
blight;
7. The Operator or his agents or employees, through carelessness, negligence or
failure to make proper provision for the safeguarding of vehicles left in their
custody, have facilitated or contributed toward the theft or vandalism of any such
vehicle; or
8. The Operator or his agents or employees, have failed to cooperate with Culver
City Police Department to aid in the detection of any theft or other crime
committed on a parking lot used or which arose out of the conduct of the
business for which the permit was issued; or
9. The Operator knowingly delivered a vehicle in their custody to a person who is
neither the registered owner thereof nor entitled to the custody of such vehicle;
10. Upon delivery of a notice of decision to revoke or suspend a Sponsor's permit,
the City shall have the right to require the immediate removal of all
Sponsor's/Operator's obstructions in the public right-of-way, and may perform
such removal if the Sponsor/Operator fails to do so. The Sponsor shall reimburse
the City for any expense incurred by the City in removing any obstruction.
Should the Sponsor/Operator continue to use the public right-of-way after the
permit has been revoked or suspended, the City may, in addition to other
remedies and actions, take appropriate action to restrain the use of the public
right-of-way by Sponsor/Operator and, in such event, the Sponsor shall
reimburse the City for its reasonable costs and expenses in connection therewith,
Revised 01-23-12 45 CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
Page 20
including reasonable attorney's fees and court costs;
11. If a permit is revoked by the City, Sponsor is entitled to a pro rata refund of the
monthly permit fee, unless the City resources were used to remove obstruction
as indicated above, in which case the costs will be charged against the refund
due and the balance shall be reimbursed. If costs were beyond the pro rata
refund, Sponsor may be billed for balance.
CONFORMAriCE VVI I fl APPLiCABLE LAWS
The Sponsor is responsible for seeing that the Operator is in full compliance with the
law, including these regulations. Violations by the Operator will subject the Sponsor, as
well as the Operator, to fine, loss or suspension or revocation of permit and all other
sanctions described herein.
Nothing in this document is intended to authorize or authorizes the parking of motor
vehicles by valet parking Operators and Sponsors in a manner contrary to, and all
Operators shall comply with, applicable state laws and local parking and traffic
regulations, including the Culver City Municipal Code.
If a parking meter is present at the location reserved for valet parking, the Operator shall
not "feed" the parking meter but may, during the hours of authorized valet parking
operations that overlap the hours of meter operation, cover the parking meter in a
manner approved by the City Engineer. Parking meter covers will be issued by the City
Engineer at the cost of Sponsor/Operator.
Revised 01-23-12 CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
Page 21
SMALL BUSINESS PARTICIPANTS
A. Notwithstanding the above, the Program shall allow Small Business Participants
(SBP), conditioned upon full compliance with the Program, except as explicitly
indicated in this Section.
B. SBP's shall meet all application requirements, as set forth in the "Application
Requirements" section, except as follows:
1. Affiliation with a Business Association shall not be required. Applications
shall be accepted from stand-aione small businesses,
2. A petition shall not be required.
C. SBP's shall not be required to operate as universal valet parking station, except
as set forth in this Section. Upon not meeting such criteria, SBP's shall function
as universal valet parking operations. Additionally, notwithstanding this
paragraph, SBP's shall function as universal valet parking operations upon the
expiration of a 30-days written notification by the City Engineer, at his discretion.
D. SBP Qualifications Criteria
1. The business shall occupy 1,500 square feet or less;
2. If the business is a restaurant, it shall have 49 seats or less;
3. The business is conditioned by the City to operate a valet parking station
due to lack of adequate on-site parking;
4. Adequate shared-use off-site private parking shall be secured to meet the
parking demand generated by the business;
5. SBP applicant requests up to 2 on-street parking spaces for is proposed
valet parking station. At any time, at the discretion and initiative of the City
Engineer, additional parking spaces may be assigned to the SAP to
augment its operational space and thereby prevent valet parking patron
vehicles from queuing into the adjacent travel lane, at the cost established
for such additional parking spaces by the City Council;
6. The SAP shall submit an initial letter with its application, and thereafter, an
annual letter, shall be submitted to the City Engineer, by the SBP to attest
that each of the SAP Qualifications Criteria will still met during the
upcoming calendar year. Such letter shall be submitted no later than 20
days prior to the end of the calendar year, as long as the SBP is operating
a valet parking station.
Revised 01-23-12 41 CITYWIDE VALET PARKING PROGRAM
PROCEDURES AND REGULATIONS
Page 22
E. SBP Criteria to Operate as a Stand-Alone Valet Parking Station
1. The SBP applicant would have the only valet parking station in the
operational area.
F. SBP Criteria to Operate as a Universal Valet Parking Station
1. Upon the approval of a second valet station in the operational area, for an
SBP or otherwise, the valet operations shall be converted from stand-
alone to universal;
2. At the discretion of the City Engineer, after 30-days written notice.
G. Fees charged to SBP's shall be as established by the City Council.
REGULATIONS
1. The City Engineer may, from time to time, issue written regulations for
distribution to Applicants and Permittees regarding the implementation of the
provisions of this program, including, but not limited to, the safe and lawful
conduct of all valet operations, permit application procedures and permit
standards.
2. Such regulations shall be binding upon Applicants and Permittees, who shall
comply with such written regulations as a term and condition of the permit.
For further information please contact the Traffic Engineer Section of the Engineering
Division, Department of Public Works, at (310) 253-5600.
Revised 01-23-12 EXHIBIT "B"
The following fees are established for and applicable to the Citywide Valet Parking
Program:
FEES FOR
SMALL BUSINESS FEES FOR ALL
DESCRIPTION OF FEE PARTICIPANTS OTHERS
1. Application Fee $165.00 $165.00 per hour,
For the initial Sponsor minimum of 3 hours
application
9 . , 111./aakly fac. $9n.00 $ 10 0.00
Payable in advance on a
monthly basis, for each valet
station of up to 40 feet long
3. Weekly fee for an additional $20.00 $25.00
20 feet, beyond 40 feet
4. Weekly fee for an additional $25.00 $60.00
20 feet, beyond 60 feet
5. Biannual Permit Fee *$299.52 $299.52
($120 x 2=$240)+($48 ($120 x 24240)+($48
issuance)+(4%=$11.52) issuance)+(4%=$11.52)
6. Modification Fee $165.00 per hour, $165.00 per hour,
To study any requested minimum of 3 hours minimum of 3 hours
modification and its
cost/benefit
7. Late fee 10% of monthly fee, per 10% of monthly fee, per
For failing to pay the Weekly day late after the 5 th of day late after the 5 th of
fee, which is charged on a the month, but not more the month, but not more
monthly basis, by or before than50%of monthly fee. than50%of monthly fee.
the 5th of the month.
8. Wayfinding Sign fee $55 per sign $55 per sign
(or then-current cost) (or then-current cost)
9. Operating without a permit Double the Non-Small Double the Application
Business Participant Fee ($495 x2=$980)
Application Fee ($495 and
x2=$990) the first Biannual Permit
and Fee ($299.52x2=
the first Biannual Permit $599.04)
., Fee ($299.52x2= $599.04) t C 1
City of Culver City, California
City Council Agenda Item Report
Meeting Date: 06/22/09 Item Number: A-2
AGENDA ITEM: (1) Adoption of a Resolution Establishing the Downtown Valet
Parking Program Procedures and Regulations and Related Program Fees; and (2)
Consideration of a Fee Waiver Request from the Downtown Business Association
Related to the Valet Parking Pilot Program.
Contact Person/Dept.: Gabe Garcia/PW Phone Number: (310) 253-5633
Fiscal Impact: Yes 0 No [X] General Fund: Yes 0
No [X]
Public Hearing: 0 Action Item: [X]- Attachments: [X]
Public Notification: Master E-Mail Notification List (06/17/09). The Downtown Business
Association and Culver City Chamber of Commerce via e-mail on (06/17/09)
_ r___ Department Annrnval: I City Attorney Approval: I
-.-.--
Charles D. Herbertson (06/16/09) Carol Schwab (by H. Baker) (06/18/09)
Chief Financial Officer Approval: City Manager Approval:
Jeff Muir (by M. NoIler) (06/18/09) Mark Scott (06/18/09)
RECOMMENDATION:
Staff recommends the City Council adopt a Resolution establishing the Downtown
Valet Parking Program and related Program fees; and (2) consider the fee waiver
request from the Downtown Business Association related to the Valet Parking Pilot
Program.
BACKGROUND:
On April 21, 2008, the City Council authorized the implementation of a pilot valet
parking program in the Downtown area and authorized staff to work with a business
association for its implementation. The pilot program was authorized for six months
with a three month extension. Subsequently, the Downtown Business Association
(DBA) submitted an application to the Engineering Division to sponsor a valet
parking contractor during the trial period. After all documentation requirements were
satisfied, as per the adopted pilot program regulations, the DBA and their valet
parking contractor commenced work in the Downtown area. (The staff report of April
21, 2008 and the Valet Parking Pilot Program (Program) regulations are attached for
your reference.)
During this trial period stakeholders expressed a desire for changes to the Program.
The DBA and the valet contractor requested shorter transit routes between the pick-
up points and the private parking lots used for valet parking in order to increase valet
expediency and decrease costs. Staff approved the addition of a parking lot and the
proposed transit route to and from the new parking lot, which accomplished the
desired outcome. Also the DBA requested to relocate a pick-up point from Watseka
Avenue to Washington Boulevard, in order to obtain greater visibility. Staff did not City of Culver City, California
City Council Agenda Item Report
allow this requested change of location as the adopted pilot program had three
approved locations.
In November 2008, the DBA's first valet parking contractor resigned because the
company stated it was operating in a deficit in Culver City and believed it would not
be profitable within the immediate future. The DBA hired another valet parking
contractor, Coast to Coast Parking. In spite of the change of valet contractors
midway through the pilot period and the desire for some modification by
stakeholders, the pilot program has been a great success due to the cooperative
and active participation of the DBA, Coast to Coast Parking, and the City. The
success of the program has attracted the attention of other Culver City businesses
wishing to participate in creating additional valet stations in proximity to their
businesses. Also, the press has written articles about the program and its benefits.
Additionally, some municipalities have contacted staff to obtain information about the
program as they consider creating or modifying their own. (A few articles have been
attached for your information.)
Culver City businesses who have contacted staff asking to participate in the Valet
Parking Program include businesses in the Downtown area as well as from other
parts of the City. These requests could not be accommodated during the pilot
period. In the Downtown area, interested businesses include the Culver Hotel, Kay
'n Dave's and M Café. In other parts of Culver City, interest has been expressed by
businesses on Washington Boulevard (both east of downtown and west of the 1-405
freeway) and on Sepulveda Boulevard south of Culver Boulevard.
The experience gained during the pilot program and information gained from the
review of other municipalities' valet parking programs was used to form the program
that is now being proposed. The program, as presented, addresses the business
community's needs and balances them with the Public Works Director/City
Engineer's responsibility to manage parking, traffic, and the public right-of-way.
DISCUSSION:
The parking supply is a scarce resource and would be insufficient to provide
adequate curb-space for each individual business that desires valet parking and still
leave adequate street parking for short-term turn-over parking for other businesses'
patrons. Because of this, the concept of universal valet parking serving a business
community is the most favorable scenario for all, where all businesses in a given
area share in the benefits.
Additionally, the proposed Program creates the potential for valet parking to use off-
street private parking spaces during evenings, nights, and weekends, when parking
Si City of Culver City, California
City Council Agenda Item Report
demand at such businesses might be low or non-existent. This, in turn, prevents the
parking demand in an active business district from creating a parking intrusion
problem on adjacent residential neighborhoods or a burden on street-side public
parking spaces, making such parking spaces more readily available for short-term
self-parking turn-over.
Below are highlights of the proposed Program:
Program Highlights:
• The Program will be managed under a conditional bi-annual permit issued to
a Business Association.
• A Business Association is defined as any organization, association, or group
selected or formed by the businesses of a block or area to act on their behalf
as the liaison between the City and the businesses for the purposes of
coordinating the Downtown Valet Parking Program participation request and
process.
• The Business Association may apply to become a Sponsor and establish a
valet parking operation in the Downtown area;
• A Sponsor is any person who operates, or causes to be operated, valet
parking station(s) at the Sponsor's business location(s) as approved by the
City Engineer or his designee.
• Sponsor's applications will require a petition signed by property owners and
business owners, include business license, insurance, scaled plan, and
payment of appropriate fees;
• Days and hours of operation would be determined by the City Engineer on a
case-by-case, location-by-location basis, using sound traffic engineering
judgment;
• Routes between valet parking stations and private parking lots are
determined by the City Engineer, with the protection of the residential
community and the general public being the most important factors;
• Valet patrons may drop-off or pick-up their vehicles at any valet parking
station even when they are operated by different Sponsor/Operator;
51- City of Culver City, California
City Council Agenda Item Report
• A public meeting would be held prior to the final decision regarding the new
Sponsor, to disseminate information on the operation of the program and
obtain input from the public;
• Valet parking contractor hired by the Sponsor becomes the Operator of the
valet parking station(s);
• Long-term and short-duration special event valet parking defined and
regulated.
Existing Downtown Valet Parking Areas 1, 2, and 3
If the City Council decides to adopt the Downtown Valet Parking Program, the three
valet stations presently in the Downtown area would remain as they are. However,
under the new program, staff would be able to promptly respond to requested
changes and, if appropriate, implement them.
Potential new Valet Parking Areas
Under the potential permanent program, new qualified Sponsors in the Downtown
area may be considered.
The DBA has submitted a letter of support asking City Council to consider
permanently adopting the program. The letter is attached for your reference.
Staff believes the proposed program would be beneficial in other areas of the City.
In defining the City-wide program, staff proposes to consult with the business
community and business associations through public meetings. Also the Traffic
Committee will be consulted as well. Staff will present a City-wide valet parking
program for City Council's consideration later this year.
Request from DBA for Waiver of Fees under the Valet Parking Pilot Program
During the pilot program, the fee for the use of the public right-of-way by the DBA's
valet parking contractor was $100 per week for each of the three valet stations for
the use of three to five parking spaces, or 60- to 100-feet at each station. The fee
was due on a monthly basis. During the eleven months of the pilot program, the
DBA did not pay any of the monthly fees of $1,290 (based on a weekly amount of
$100 x 3 stations x 4,3 weeks) for operating three valet stations.
SS 9~%
City of Culver City, California
City Council Agenda Item Report
Staff repeatedly requested the DBA in meetings to pay the outstanding permit fees.
The DBA was also given invoices of the permit fees. The DBA stated that they could
not afford the permit fees at that time. At this time, the DBA requests that the City
Council waive the monthly fee incurred between July 2008 and June 2009. The total
amount is $15,480. The letter is attached to this report.
FISCAL ANALYSIS:
Permanent Program Fees
Several fees (indicated by an asterisk), are based on Council-adopted fees for
Public Works/Engineering for FY09-10, as adopted at the Council meeting of May
11, 2009. Because the program would be based on PW/Engineering permits, each
permit will be assessed a $48 issuance fee and a 4% Technology Surcharge. The
fees will be adjusted annually to comply with the then-current Council-adopted rates.
Application Fee *$165.00 per hour,
minimum of 3 hours
Weekly fee $100.00
Payable in advance on a monthly basis, for each
valet station of up to 100 feet long
Weekly fee for an additional 20 feet, beyond $25.00
100feet
Weekly fee for an additional 40 feet, beyond 100 $60.00
feet
Biannual Permit Fee *$299.52
($120 x 2=$240)+($48
issuance)+(4%= - 411.52)
Modification Fee *$165.00 per hour,
To study any requested modification and its minimum of 3 hours
cost/benefit
Late fee 10% of monthly fee, per
For failing to pay the Weekly fee, which is day late after the 5 th of
charged on a monthly basis, by or before the 5 th the month, but not more
of the month. than50%of monthly fee. City of Culver City, California
City Council Agenda Item Report
Wayfinding Sign fee *$55 per sign
(or then-current cost)
Operating without a permit *Double the Application
Fee ($495 x2=$990)
and
the first Biannual Permit
Fee ($299.52x2=
$599.04)
1 1 1
ATTACHMENTS:
1) Proposed Resolution
2) Staff Report of Aprif 21, 2008
3) Valet Parking Pilot Program Regulations
4) Press Articles
5) Letter of support from the DBA encouraging the adoption of the permanent
program
6) Letter from the DBA asking forgiveness of fees from July 2008 to June 2009.
MOTIONS:
That the City Council:
1) Adopt a Resolution Establishing the Downtown Valet Parking Program
Procedures and Regulations and related Program fees;
AND
2A) Approve a fee waiver in the amount of $15,480 as requested by the DBA
for fees related to the Valet Parking Pilot Program;
OR
2B) Approve a partial fee waiver in the amount of $ (not to exceed
$15,480);
OR
2C) Deny the fee waiver request presented by the DBA.
55 City of Culver City, California
City Council Agenda Item Report
Meeting Date: 4/21/2008 Item Number: J-2
AGENDA ITEM: A JOINT ITEM: Consideration and Adoption of a Valet Parking
Pilot Program in the Downtown Area
Contact Person/Dept.: Gabe Garcia Phone Number: (310) 253-5633
Fiscal Impact: Yes [1
No [2_1 ( General Fund: Yes []
No [X]
Public Hearing: 0 Action Item: [X] Attachments: [X]
Public Notification:
Verbal notification has been given to the DBA; Master Notification List (04/17/08)
Department Approval: I City Attorney Approval:
Charles D. Herbertson (04/09/08) Carol Schwab by H. Baker) (04/16/08)
Fiscal Impact Review: City Manager Approval:
Jeff Muir (04/16/08) Jerry B. Fulwood (04/17/08)
RECOMMENDATION:
Staff recommends the City Council consider and adopt the Valet Parking Pilot
Program ("Pilot Program") for implementation in the Downtown Area and authorize
staff to commence this Pilot Program immediately.
BACKGROUND:
The development of this Pilot Project is the result of a collaborative effort with the
DBA, their membership, and stakeholders.
As Downtown continues to develop and prosper, businesses are opening that
attract a clientele that values valet parking. Several Downtown restaurants have
expressed interest in providing valet parking at their location or to have that service
generally available to their clientele. Up until the present time, valet parking has
been permitted only on a limited, "special event" basis for such functions as art
gallery openings, Mercedes Benz Fashion Week, and private parties.
Over the course of much of 2007, the Redevelopment Agency as well as the City,
through the Engineering Division, has been in contact with the DBA, restaurants,
and stakeholders, dialoguing about the need for valet parking. Staff has
responded to the expressed need of all stakeholders, and has collaboratively
formulated the proposed Pilot Program. City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
EXISTING CURB-SIDE PARKING CONDITIONS IN DOWNTOWN
Parking spaces in the public right-of-way in downtown Culver City are, limited
because most of the roadway width is needed for traffic flow. There are
contiguous block faces where curb-side parking is not available for this reason.
Generally, there is less curbside parking in downtown than in most other areas of
similar size in Culver City. In recognition of this, three public parking structures
ICLVG IJGGI I ULM]. lay LI • I IGUG V GRJIJI I I -GI IL .0-tyG1
Considering the current strong demand for parking in the Downtown, a group of
staff representing Redevelopment, Planning, and Engineering, walked and
surveyed the downtown area, identifying all possible areas where valet parking
could be instituted. Several potential locations were identified. Once the sites
were analyzed and the criteria mentioned below were applied, three viable
locations made the final list. Among the locations that did not meet the criteria
were several curbside spaces on the perpendicular streets to Culver Boulevard
and to Washington Boulevard.
COMMUNITY VALET SERVICE PHILOSOPHY
The above scenario makes it infeasible to provide valet parking for single entities
(i.e., individual businesses). Therefore, staff concludes that the best interest of all
entities desirous of valet parking is best served by a curbside valet program that
services the community as a whole, or at a minimum, a group of interested
restaurants and businesses on the same block(s).
CRITERIA UTILIZED IN SELECTING THE POTENTIAL LOCATIONS
The criteria utilized by staff in assessing the appropriateness of a location to serve
as a potential site for valet parking were the following:
1. VEHICULAR SAFETY: A potential valet service area would need the
adjacent adequate space to permit merging in and out of the travel lane and
into the valet service area safely;
2. PEDESTRIAN SAFETY: A potential valet service area would need the
adjacent sidewalk width to accommodate a valet station and several valet
attendants and concurrently provide for ADA compliance and unimpeded
pedestrian flow;
51 City of Culver City, California
City Council Agenda Item Report
3. MINIMUM VALET SERVICE AREA OF 60 FEET: A potential valet service
area would need a minimum curbside length of 60 feet for entering and
exiting maneuvers, and to serve two valet patrons concurrently;
4. NO QUEUING INTO CROSSWALKS: A potential valet service area would
need to not interfere with pedestrian crossings and would, at the busiest
valet period, not queue valet service patrons' vehicles into crosswalk areas;
5. EFFICIENCY: A potential valet service area would need to not interfere
with the afternoon peak hour of traffic flow, generally, 4 p_rn. to 7 p.m.; AO
6. RESIDENTIAL NEIGHBORHOOD PROTECTION: A potential valet service
area would need to not use residential neighborhoods in its activities and
routes to and from the valet service area.
LOCATIONS THAT MEET THE CRITERIA
The locations that meet staff's criteria are the following:
1. On westbound Washington Boulevard, the area immediately west of Main
Street (Area 1); City of Culver City, California
City Council Agenda Item Report
2. On eastbound Washington Boulevard, the first "cutout" immediately east of Irving
Place (Area 2).
r
3. On northbound Watseka Avenue, the two loading parking spaces immediately
north of the alley that is located north of Washington Boulevard. (Area 3). City of Culver City, California
City Council Agenda Item Report
PILOT PROGRAM
Attachment No. 1, the proposed Pilot Program, Downtown Culver City, contains
the full text of the proposed Pilot Program, for the City Council's consideration.
Staff recommends adoption of this Pilot Program for a period of six months, with a
three-month extension, if necessary. The proposed Pilot Program covers all
details necessary to assure a successful Pilot Program. Among the topics are
documentation required, hours of operation, valet attendant staffing levels, fees,
securing adequate parking, and others.
PILOT PROGRAM PERMIT ISSUANCE
Presently, there is no provision in the Culver City Municipal Code (GCMG) and
there is no adopted City Council policy that addresses specifically the
regulatory/permitting process applicable to long-term operation of a valet service.
However, the CCMC gives the City Engineer the authority to regulate the use of
the public right-of-way, including parking and encroachment permits. It is under
this authority that staff proposes to execute the Pilot Program.
At the conclusion of the six-month trial, Staff will return to the City
Council/Redevelopment Agency the Proposed Valet Parking Program at a joint
Agency and Council meeting, for consideration and adoption as a permanent
program. At such time, staff may recommend changes to the existing program,
including potential expansion of the program Citywide, if appropriate.
Contingent upon Council approval, the Public Works Department, through the
Engineering Division, will accept applications from Associations to participate in this
Pilot Program. The Pilot Program is only for the Downtown area of Culver City.
When all required documentation, application and fees are submitted, the
Engineering Division, under the authority of the City Engineer, will issue a six-
month permit to the Association.
FISCAL ANALYSIS:
There will be no fixed new expense to the City or the Agency. Occasionally, members
of our respective staffs may need to inspect operations during evenings/nights and
weekends. This overtime cost is undetermined. The potential revenue during the
6-month pilot may be approximately $8,000. 61
City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS:
1) Proposed Valet Parking Pilot Program
MOTION:
That the City Council and the Redevelopment Agency:
Consider and adopt the proposed Pilot Valet Parking Program for implementation
III the Downtown Area, arid authorize staff to corrirrience this :program
immediately.