Commission Action Req uired: Date: yes
:City Attorney Approval:
Carol Schwab (by H. Baker) (04/27/10)
City Manager Approval:
P. Lamont Ewell (04/28110)
City of Culver City, California
Agenda Item Report
•cOtitIN6tiOti .
of the Traffic Management Center (TMC) for the Fox Hills Area Traffic
Signal ...,5ynchr F p: rj m * TIOn . and At ApisMon. a.: Tiafhp•: .Control System Project, P-852;
(2) Waiver of Formal Bidding .:Proce.dures for Purchase and Installationk
of TMC Electronic Equipment; and (3) Approval of an Amendment to theExit.ting:•••••
Profession* Services Agreement wit h . 'th Itens i Inc. for the Purchase :and...instailahon . . •
of TMC Electronic Equipment
Contact Person/Dept.: Elaine Jeng/PW Phone Number: 310-253-5621
Fiscal Impact: Yes [X] No
General Fund: Yes []
No .[X]
Public Hearing: U
Action Item: [X]
Attachments:
Public Notification: Email Master Notification List,.(041, • ;11.0):,...'cOrona:COnstruOtors'ar4:::.!..
Iteris, inc (via telephone on 04/27/10)
.Department Approval::
Charles D etbe rtson (04122/10).
Chief Financial Officer Approval:
Jeff Muir (N. Kimball) (04/28/10)
RECOMMENDATION:
Staff recommends the City Council: (1) award a construction contract to Corona
Constructors, as the lowest responsive and responsible bidder, for the construction
of Traffic Management Center (TMC) for the Fox Hills Area Traffic Signal
Synchronization and Acquisition of a Traffic Control System Project, P-852; (2)
waive the formal competitive bidding procedures for the purchase and installation of
TMC electronic equipment and (3) approve an amendment to the existing
professional services agreement with Reds, Inc. (Iteris) for the purchase and
installation of the TMC electronic equipment in an additional amount not-to-exceed
$35,000.
BACKGROUND:
•
Staff submitted the Fox Hills Area Traffic Signal Synchronization Project to the Los
Angeles County Metropolitan Authority (Metro) 2001 Call for Projects program for
funding. The application proposed multiple components of work comprised of
upgrading twelve traffic signals within the Fox Hills area, switching existing traffic
signal data transmission from copper wire interconnection to the City's existing fiber
optic network, providing mutual video CCTV camera surveillance capability between
Culver City and Los Angeles Department of Transportation (LADOT), certifying the
City's existing traffic signal communication infrastructure and acquiring a citywideCity of Culver City, California
Agenda Item Report
Traffic Control System (TCS). All components of the project
exception of the installation of the Citywide TCS.
In October 2009, the City Council approved an amendment
services agreement in an additional amount not-to-exceed
aggregate contract amount to $161,865) with Reds, Inc. for
provide technical oversight of the TCS installation and expand
the preparation of architectural design and specifications for
traffic management center. On February 22, 2010, the City
final plans and specifications and authorized staff to advertise
DISCUSSION:
are complete with the
to the professional
$90,000 (increasing the
them to continue to
services to include
the construction of the
Council approved the
for construction bids.
office in City Hall to
in the Engineering
bids. The bidding
and the results are
Construction of the TMC comprises renovating an existing
house the Traffic Control System. The office space is located
Division.
Infrastructure
On April 2, 2010, the project was advertised for construction
period closed on April 22, 2010. A total of 2 bids were received
summarized below.
Contractor Bid Amount
Corona Constructors $43,425
2 R. N. Griffin General Contracting $50,869
The apparent lowest responsive and responsible bidder is
Staff reviewed their bid proposal and has determined that
complete. The worker's compensation insurance and bonding
requirements. Staff reviewed their references and found
satisfactorily in other jurisdictions for similar work. Corona
sub-contractor for the recently completed Firing Range project.
the project was excellent.
Public Works Department and Building and Safety Division
construction manager and inspectors for the project. The
commence in May 2010 and be completed by June 30, 2010.
Electronic Equipment
Corona Constructors.
the bid documents are
information meet City
that they performed
Constructors was the
Their work effort on
staff will serve as
proposed project will
recently constructed
of electronic equipment
as the contractors'
in electronic installation
traffic control system
following the
Staff toured the Cities of Westminster's and Fountain Valley's
TMC offices. Both cities recommended that the installation
be done by others rather than the office renovation contractor
expertise lies with the building of the infrastructure and not
or integration of electronic equipment with the City's existing
workstations. Both cities found that by hiring a system integratorCity of Culver City, California
Agenda Item Report
completion of the infrastructure construction was the most efficient way to achieving
an operational TMC. Additionally, the electronic equipment is recommended to be
purchased by the integrator for a turn-key operation.
Iteris currently serves as the City's system manager and has expertise in electronic
installation and integration. Based on the recommendation of other agencies, staff is
requesting that the electronic equipment comprised of LCD monitors, equipment
rack, video multiplexer, video input card and CCTV controller proposed for the TMC
be purchased and installed/integrated by [ter's. Staff has communicated directly
with vendors to identify appropriate hardware and software necessary to expand
CCTV video input to the TMC and splitting the video to allow users to view traffic
controller status and CCTV simultaneously. The equipment and installation costs
total $35,000.
In accordance with the provisions of Culver City Municipal Code Section 3.07.065.0,
staff recommends that the formal competitive bidding procedures be waived for the
purchase and installation of the TMC electronic equipment, as such equipment is a
component for a system of equipment previously acquired by the City, and is
necessary to repair, maintain or improve the City's utilization of the system.
FISCAL ANALYSIS:
The total project including components that have been completed has a budget of
$2,036,100. The local match is $414,275. The total cost of this phase of the project,
TMC construction and electronic equipment purchase and installation/integration is
$78,435.
Budget Source Amount
Prop C — Discretionary (42300852) $876,000
Prop C — Discretionary (42300852) $607,000
Prop C — Transfer in to Gen Fund Capital (42300852) $138,825
Crown WaterRidge Mitigation Funds (55093504)(local match) $189,665
Gas Tax (41800852) (local match) $224,610•
Total Sources: $2,036,100
Project components Contract
Amounts
Signal Design $154,500
Signal Upgrade $806,079
Mutual Video/Copper to Fiber $69,757
Server Room Design $10,000•
Sever Room Construction $24,500
Configuration Management $124,140
Traffic Control System Installation $473,516
Communication Survey $100,000*City of Culver City, California
Agenda Item Report
TMC Design $50,000*
TMC Construction $43,425
Electronic Equipment Purchase $35,000
Total Uses $1,890,917
MOTIONS:
lowest responsive 1) Award a construction contract to Corona Constructors, as the
and responsible bidder, in the amount of $43,425, for the construction of the
Traffic Management Center P852;
change orders for 2) Authorize the Public Works Director/City Engineer to approve
unforeseen conditions associated with the construction contract in a not-to-
exceed amount of $6,500;
agreement with 3) Approve an amendment to the existing professional services
Iteris, Inc. to add Task 5, purchase, installation and integration of TMC
equipment in an additional amount not-to-exceed fee of $35,000 (for an
aggregate amount not-to-exceed $196,865);
and 4) Authorize the City Attorney to review/prepare the necessary documents;
5) Authorize the City Manager to execute such documents on behalf of the City.