City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council 1) rename the Parks and Recreation
Commission to the Parks, Recreation and Community Services Commission, and
rename the Cultural Affairs Division to the Veterans Memorial Complex Division; and
2) introduce for first reading an ordinance amending various sections of the Culver
City Municipal Code to reflect the Commission name change.
BACKGROUND:
In the 1970s, the Parks and Recreation Department was renamed the Human
Services Department as a result of a merger of the Parks and Recreation
Commission and the Human Relations Commission, which created the Human
Services and Park Commission.
In 1998 the City Council commissioned a management audit in which one of the
recommendations was to change the name of the Human Services Department.
The Department felt that the recommendation was premature at that time because
the issue of the placement of the new Cultural Affairs Division and the placement of
the Environmental Management Division had not been resolved.
In March of 2002, the City Council considered and approved changing the name of
the Human Services Department to the Parks, Recreation and Community Services
Department, and changing the names of the various divisions within the Department,
and changing the Commission name (Attachment 1). The new name included
Meeting Date: 07/11/05 Item Number: A-7
AGENDA ITEM: Consideration of 1) Approval of Name Changes for the Parks and
Recreation Commission and the Cultural Affairs Division of the Parks, Recreation
and Community Services Department; and 2) Introduction of an Ordinance
Amending Various Sections of the Culver City Municipal Code to Reflect the
Commission Name Change.
Contact Person/Dept.: William La Pointe Phone Number: (310) 253-6682
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Parks and Recreation Commission (7/5/05); Master Notification List (7/6/05)
Department Approval:
William L. La Pointe 6/30/05
CAO Approval:
Deborah Fancett for Jerry Fulwood 7/5/05
City Controller Approval:
N/ACity of Culver City, California
City Council Agenda Item Report
“Community Services” to reflect the broader responsibilities of the Department not
included in a traditional parks and recreation system. Among those responsibilities
are a substantial Senior Center program, including a number of social services; the
Teen Center; the Fiesta; staffing of the Interfaith Alliance; human relations issues;
and, at that time, the addition of cultural affairs. The Veterans Memorial Complex
Division was renamed to Cultural Affairs Division to reflect the expansion of that
division to include cultural affairs responsibilities within the Department. With regard
to the Commission name, due to an oversight at that time, the name of the Human
Services and Park Commission was changed to the Parks and Recreation
Commission, which did not reflect the intent of including the “community service”
component and created an inconsistency with the Department name.
This matter was discussed at the February 1, 2005 Parks and Recreation
Commission meeting, and the Commission voted (4-1) in favor of recommending the
proposed name changes to the City Council. The Parks and Recreation
Commission meeting minutes regarding this matter are attached (Attachment 2).
Therefore, staff recommends the City Council approve the Commission name
change to be consistent with the name of the Department; and the Cultural Affairs
Division name change, to Veterans Memorial Complex Division, to reflect its current
operation, particularly since the cultural affairs responsibilities were transferred to
the Community Development Department a few years ago. Since that transfer, the
division name has not been officially changed. In addition, it is recommended that
the City Council introduce for first reading an ordinance amending various provisions
of the Culver City Municipal Code to reflect the Commission name change
(Attachment 3).
FISCAL ANALYSIS:
Renaming the Commission to include Community Services and changing the name
of the Cultural Affairs Division to the Veterans Memorial Complex Division will not
result in any fiscal impact.
ATTACHMENTS:
1. March 25, 2002 City Council agenda report and minutes
2. February 1, 2005 Parks and Recreation Commission minutes
3. Proposed ordinanceCity of Culver City, California
City Council Agenda Item Report
MOTION:
That the City Council:
1. Approve changing the name of the Parks and Recreation Commission to the
Parks, Recreation and Community Services Commission; and
2. Approve changing the name of the Cultural Affairs Division to the Veterans
Memorial Complex Division; and
3. Introduce for first reading an ordinance amending various provisions of the
Culver City Municipal Code to reflect the Commission name change.
MEETING DATE 7/11/05
AGENDA ITEM Consideration of 1) Approval of Name Changes for the
Parks and Recreation Commission and the Cultural
Affairs Division of the Parks, Recreation and Community
Services Department, and 2) Introduction of an
Ordinance Amending Various Sections of the Culver City
Municipal Code to Reflect the Commission Name
Change
ATTACHMENTS
Pages
1 March 25 2002 City Council agenda report and minutes 1-4
2 February 1, 2005 Parks and Recreation Commission minutes 5
3 Proposed ordinance 6-8ATTACHMENT 1
City of Culver City California
City Council Agenda Item Report
Meeting Date 03/25/02 Item Number H-6
AGENDA ITEM Consideration to Approve the Human Services and Park
Commission's and Cultural Affairs Commission's Recommended Department,
Division and Commission Name Changes for the Human Services Department
and Introduce Ordinance No 2002-XXX for First Reading, Which Sets Forth the
Culver City Municipal Code Sections to be Amended to Reflect the Department,
Division and Commission Names Changes
Contact Person Don Rogers Phone Number (310) 253-6682
Fiscal Impact Yes [j No psi General Fund Yes 0 No [L]
Public Hearing [ ] Action Item [X] Attachments [X]
Public Notification
Human Services and Park Commission, Cultural Affairs Commission, Parks and
Services Foundation 03/21/02
Department Approval
Don Rogers 03/15/02
CAO Approval
Mike Thompson 3/18/2002
RECOMMENDATION
Services and Park Commission s and
Department Division and
Services Department and Introduce
which sets forth the Culver City
to reflect the Department Division and
Department was renamed the Human
merger of the Parks and Recreation
For the past several years the
and the Human Services Department
names that no longer seem suitable
Management Audit in which one of the
of the Human Services Department
was premature at the time
of Cultural Affairs had not yet been
the placement of the Environmental
addressed and resolved staff has
to change the name of the Human
54
That the City Council approve the Human
Cultural Affairs Commission s recommended
Commission name changes for the Human
Ordinance No 2002400( for First Reading
Municipal Code sections to be amended
Commission names changes
BACKGROUND/DISCUSSION
In the 1970 s the Parks and Recreation
Services Department as a result of a
Commission and Human Relations Commission
Human Services and Park Commission
along with its divisions have operated with
In 1998 the City Council commissioned a
recommendations was to change the name
The Department felt that the recommendation
because the issue of the placement
determined Likewise the issue of
Management Division had also not been resolved
Now that both of these issues have been
proceeded to consider recommendations
14 of
I.City of Culver City California
City Council Agenda Item Report
Services Department to more accurately reflect its overall operation Included in
Attachment 1 is a list of all of the names that were considered in making a final
decision
At the February 5 2002 Human Services and Park Commission meeting and
after lengthy discussions in previous months the Commission showed
unanimous support for the proposed name changes (Refer to Attachment 2)
At its February 12 2002 meeting the Cultural Affairs Commission expressed the
same support One Cultural Affairs Commissioner suggested a different order of
the name to Community Parks and Recreation (CPR) (Refer to Attachment 3)
The proposed changes are as follows
'IeuthintNaln e
, Proposed New Name
Human Services Department Parks Recreation and Community
Services Department
Human Services Administration
Division
Parks Recreation and Community
Services Administration Division
Community and Social Services
Division
Senior and Social Services Division
Environmental Management
Division
Parks Division
Recreation and Leisure Services
Division
Recreation Division
Veterans Memorial Building
Division
Cultural Affairs Division
Human Services and Park
Commission
Parks and Recreation Commission
The Cultural Affairs Commission and Ivy
change
FISCAL ANALYSIS
Substation Division names would not
impacts would be minimal As staff
order new business cards with the
name changes In the FY 02-03
request for new park signs
and departmental name changes
54
The Department anticipates that the fiscal
uses up business cards employees would
new City logo and Department and Division
Budget staff has submitted a $3 000 enhancement
that would reflect any Municipal Code changes
15 of
aCity of Culver City, California
City Council Agenda Item Report
ATTACHMENTS
1 Department Name List - List of possible names considered
2 Human Services and Park Commission Minutes from the February 5 2002
Meeting
3 Cultural Affairs Commission Minutes from the February 12 2002 Meeting
4 Proposed Ordinance setting forth the Culver City Municipal Code sections
to be amended to reflect the Department Division and Commission name
changes
MOTION
That the City Council Approves
1 Changing the Human Services Department to the Parks. Recreation
and Community Services Department,
2 Changing the Human Services Administration Division to the Parks,
Recreation and Community Services Administration Division,
3 Changing the Community and Social Services Division to the Senior
and Social Services Division,
4 Changing the Environmental Management Division to the Parks
Division
5 Changing the Recreation and Leisure Services Division to the
Recreation Division,
6 Changing the Veterans Memorial Building Division to the Cultural
Affairs Division,
7 Changing the Human Services and Park Commission to the Parks
and Recreation Commission, and
8 Introduce Ordinance Number 2002-XXX for First Reading
16 of 54
3.March 25, 2002
Item H 6
Consideration to Approve the Human Services and Park
Commission's and Cultural Affairs Commission's Recommended
Department, and Introduce Ordinance for First Reading,
Which Sets Forth the Culver City Municipal Code Sections to
be Amended to Reflect the Department, Division and
Commission Name Changes
Discussion ensued between the City Council and staff
regarding the clarification of department names
MOVED BY COUNCILMEMBER ROSE, SECONDED BY COUNCILMEMBER
GROSS AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
APPROVES
1 CHANGING THE HUMAN SERVICES DEPARTMENT TO THE PARKS,
RECREATION AND COMMUNITY SERVICES DEPARTMENT,
2 CHANGING THE HUMAN SERVICES ADMINISTRATION DIVISION TO
THE PARKS, RECREATION AND COMMUNITY SERVICES
ADMINISTRATION DIVISION,
3 CHANGING THE COMMUNITY AND SOCIAL SERVICES DIVISION TO
THE SENIOR AND SOCIAL SERVICES DIVISION,
4 CHANGING THE ENVIRONMENTAL MANAGEMENT DIVISION TO THE
PARKS DIVISION,
5 CHANGING THE RECREATION AND LEISURE SERVICES DIVISION TO
THE RECREATION DIVISION,
6 CHANGING THE VETERANS' MEMORIAL BUILDING DIVISION TO THE
CULTURAL AFFAIRS DIVISION,
7 CHANGING THE HUMAN SERVICES AND PARKS COMMISSION TO THE
PARKS AND RECREATION COMMISSION, AND
8 INTRODUCE ORDINANCE NO 2002-005 FOR FIRST READING
o0oATTACHMENT 2
Parks and Recreation Commission February 1 2005
Commissioners considered various times and locations for the training workshop, including
scheduling it on a weekend or prior to a Commission meeting in March or April, and at the Didi
Hirsch Center, the Veterans Memorial Complex or at City Hall
There was general consensus that the workshop should be conducted on a week night, but not
prior to a Commission meeting, and at a non-City location Commissioners expressed preference
for March 2 nd or March 10 th at 6 30 p m and at the Didi Hirsch Center
Mr Rogers said he would confirm with Ms Wileman regarding her availability and notify the
Commissioners accordingly
000
Item A-6
(834 Pm)
Discussion Regarding Changing the Name of the Parks and Recreation Commission
to be Consistent with the Name of the PRCS Department, and Changing the Name of
the Cultural Affairs Division to the Veterans Memorial Complex Division to Reflect
Its Current Operation
Don Rogers addressed this item which was briefly discussed at the Joint meeting of the City
Council and the Parks and Recreation Commission on January 24, 2005
There was brief discussion regarding the clarification of the Commission title
Commissioner Deen stated he was not in favor of changing the title of the Parks and Recreation
Commission to include the Community Services component
Commissioner Redholtz pointed out that having the Commission name that is not consistent with
the Department name causes confusion
Commissioner James agreed that there should be consistency in the name of the Commission and
the Department She also agreed that the Cultural Affairs Division of the PRCS Department
should be officially renamed the Veterans Memorial Complex Division to reflect its present
operation, since the cultural affairs responsibilities were transferred to the Community
Development Department a few years ago and the divisional name has not been changed since the
transfer
MOVED BY COMMISSIONER JAMES, SECONDED BY COMMISSIONER REDHOLTZ, TO
APPROVE CHANGING THE NAME OF THE PARKS AND RECREATION COMMISSION TO
THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION AND CHANGING
THE NAME OF THE CULTURAL AFFAIRS DIVISION TO THE VETERANS MEMORIAL
COMPLEX DIVISION, AND TO FORWARD THE COMMISSION S RECOMMENDATION TO
THE CITY COUNCIL FOR CONSIDERATION
AYES Commissioners Cooper, James, Redholtz, Shapiro
NOES Commissioner Deen
ABSENT None
000
Item A-7
(8 40 pm)
6ATTACHMENT 3
ORDINANCE NO 2005- AN ORDINANCE OF THE CITY OF CULVER CITY, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF THE CULVER CITY
MUNICIPAL CODE, WHICH REFERENCE THE PARKS AND
RECREATION COMMISSION, TO REFLECT THE APPROVED
NAME CHANGE TO THE PARKS, RECREATION AND COMMUNITY
SERVICES COMMISSION
WHEREAS, the Parks and Recreation Department was renamed the Human
Services Department in the 1970's as a result of a merger of the Parks and
Recreation Commission and Human Relations Commission, and
WHEREAS, in 1998, the City Council commissioned a management audit, at
which time one of the recommendations was to change the name of the Human
Services Department however, the Department felt that the recommendation was
premature at the time, because the issue of the placement of Cultural Affairs had not
yet been determined, nor had the issue of the placement of the Environmental
Management Division been resolved, and
WHEREAS in March 2002, the City Council considered and approved
changing the name of the Human Services Department to the Parks Recreation and
Community Services Department to reflect the broader community service
responsibilities of the Department not included in a traditional parks and recreation
system and
WHEREAS, due to an oversight at that time, the name of the Human
Services and Park Commission was changed to the Parks and Recreation
Commission, which did not reflect the intent of including the community service'
component and created an inconsistency with the Department name, and
WHEREAS, the Parks and Recreation Commission at its February 1, 2005
meeting, voted in favor of recommending the proposed name change to the City
Council and|1010| 6.
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28WHEREAS, the City Council, at its July 11, 2005 meeting approved the
recommended name change and
WHEREAS certain sections of the Culver City Municipal Code, which
reference the Commission name, must be amended to reflect the name change
NOW THEREFORE The City Council of the City of Culver City, California,
DOES HEREBY ORDAIN, as follows
SECTION 1 All references to "Parks and Recreation Commission "as set
forth in the following Sections of the Culver City Municipal Code, are hereby
amended to read "Parks, Recreation and Community Services Commission
§ 303 100
§ 9 10 040 (A)
§ 9 10 040 (B)
§ 9 10 040 (C)
§ 9 10 040 (E)
§ 9 10 040 (F)
§ 911 070(B)
§ 9 11 070(D)
§ 911 070(E)
Table of Contents of Chapter 3 03
SECTION 2 Pursuant to Section 512 of the City Charter, this Ordinance
shall take effect thirty (30) days from the date of its adoption Pursuant to Sections
514 and 517 of the City Charter, prior to the expiration of fifteen (15) days after the
adoption, the City Clerk shall cause this Ordinance or a summary thereof, to be
published in the Culver City News and shall post this Ordinance, or a summary
thereof, in at least three places within the City
SECTION 3 The City Council hereby declares that should any provision,
section subsection paragraph, sentence, phrase or word of this ordinance be
rendered or declared invalid or unconstitutional by any final action in a court of
competent jurisdiction or by reason of any preemptive legislation, the City Council
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11ALBERT M VERA, Mayor
City of Culver City, California
ATTEST APPROVED AS TO FO
paragraphs, sentences, phrases or words of this ordinance and as such they shall
remain in full force and effect
APPROVED AND ADOPTED this day of 2005
CHRISTOPHER ARMENTA C OL A SCHWAB
City Clerk City Attorney|1010|I|1010101010101010 10
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