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CC - CONSENT ITEM: Approval of a Purchase Order with GameTime C/O Great Western Recreation for Replacement Bleachers throughout the City’s Parks in an Amount Not-to-Exceed $165,751.27.
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Meeting Date: May 27, 2025
Contact Person/Dept: Dani Cullens/ PRCS
Phone Number: (310) 253-6471
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [X] No []
Public Notification: (Email) Meetings and Agendas - City Council (05/22/2025)
Department Approval: Ted Stevens, PRCS Director (05/06/2025)
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RECOMMENDATION
Staff recommends the City Council approve a purchase order with GameTime c/o Great Western Recreation for replacement bleachers throughout the City’s parks in an amount not-to-exceed $165,751.27, including all fees and taxes.
BACKGROUND/DISCUSSION
Throughout the City’s park system, bleachers are located near softball fields and little league fields. These structures are used not only to watch games being played, but by visitors of the parks to sit on for passive enjoyment. The bleachers at many of the City’s parks have become worn and need to be replaced for safety. The number of bleachers and their locations that have been identified for replacement are:
This procurement is exempted from formal bidding procedures per Culver City Municipal Code Section 3.07.055.G, which exempts bidding requirements where competitive bid procedures have already been utilized by the City, public agency or joint power agency and the goods or supplies are supplied to the City at the same or better price. OMNIA Partners is a national company that partners with public agencies to make their procurement process and resulting contracts available for other public agencies. Through OMNIA Partners and the City of Charlotte, North Carolina, an agreement with GameTime c/o Great Western Recreation (Attachment 1) is compliant with public purchasing regulations and has been competitively solicited. Therefore, this procurement meets the requirements for the exemption.
Staff recommends the City Council approve a purchase order with GameTime c/o Great Western Recreation for replacement bleachers in an amount not-to-exceed $165,751.27, including all fees and taxes (Attachment 2).
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2024-2025 includes sufficient funding in Capital Improvement Project PZ899 (Park Facilities Improvements) which can be found on page 474 of the budget book and in Account No. 10130300.514100 (Parks Division/ Department Special Supplies) which can be found on page 280 of the budget book to cover the cost of this purchase in the amount of $165,751.27.
ATTACHMENTS
1. 2025-05-27 - ATT 1 OMNIA Agreement with GameTime
2. 2025-05-27 - ATT 2 Quote from GameTime
MOTIONS
That the City Council:
1. Approve a purchase order with GameTime c/o Great Western Recreation for replacement bleachers throughout the City’s parks in an amount not-to-exceed $167,751.27 including all fees and taxes; and,
2. Authorize the Purchasing Officer to issue such Purchase Order.