City of Culver City, California
Agenda Item Report
C6-1
Meeting Date: 02/10/14 Item Number: C-6
CITY COUNCIL AGENDA ITEM: Approval of Amendments to Existing Professional
Services Agreements with Ayala Engineering, Amireh Sewer Contractor and
Escobar Contracting, Inc in an Aggregate not-to-exceed Amount of $400,000 and
Expiring on June 30, 2017.
Contact Person/Dept.: Mate Gaspar/PW Phone Number: 310-253-5602
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [ ] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Ayala Engineering, Amireh Sewer Contractor, and Escobar
Contracting by telephone on (02/04/14); Meetings and Agenda – City Council (02/04/14)
Department Approval:
Charles D. Herbertson (01/29/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (02/03/14)
Chief Financial Officer Approval:
Jeff Muir (02/04/14)
City Manager Approval:
John M. Nachbar (02/04/14)
RECOMMENDATION:
Staff recommends the City Council approve amendments to existing Professional
Services Agreements with Ayala Engineering, Amireh Sewer Contractor and
Escobar Contracting, Inc., for on-call sewer repairs in an aggregate not-to-exceed
amount of $400,000 and expiring on June 30, 2017.
BACKGROUND/DISCUSSION:
In 2004, the City Council amended Chapter 5.02 of the Culver City Municipal Code
to place responsibility for maintenance of the connecting structure (wye) to a City
sewer main solely upon the City instead of the property owner. As a result of this
revision, the City has utilized sewer contractors to repair the connecting structure to
the City sewer main.
In January 2013, the City Council approved the amendments to existing personal
services agreements with Ayala Engineering, Amireh Sewer Contractor, and
Escobar Contracting for on-call sewer repairs in an aggregate not-to-exceed amount
of $100,000. These amendments expired on June 30, 2013.
In this fiscal year, the contracts with Ayala Engineering, Amireh Sewer Contractors,
and Escobar Contracting were administratively increased by $30,000 to fund
ongoing repairs. The funding increase has been reached
Pursuant to Culver City Municipal Code 3.07.085.A, a contract for professional and
personal services may be awarded without complying with formal competitive City of Culver City, California
Agenda Item Report
C6-2
bidding procedures; provided, the contract is based upon competitive quotations,
whenever practical, as determined by the City Manager.
Ayala Engineering, Amireh Sewer Contractor and Escobar Contracting are reputable
local sewer contractors with many years of sewer repair experience in Culver City.
They are immediately available for sewer repairs, and their costs are very
reasonable. The contractors are properly licensed, bonded, and insured. Based on
these factors, it has been determined by the City Manager that competitive
quotations are not necessary in this case.
Staff proposes that the City Council approve amendments with these
aforementioned contracting firms in an aggregate not-to-exceed amount of $400,000
with the amended agreements expiring on June 30, 2017.
FISCAL ANALYSIS:
The capital improvement plan included as part of the City Council Adopted Budget
for Fiscal Year 2013/2014 includes sufficient funding in P-230 Sewer Localized and
Emergency Repairs project for sewer repairs. Future capital improvement plans will
include sufficient budget requests for sewer repairs in P-230.
MOTIONS:
That the City Council:
1) Approve amendments to existing Personal Services Agreements with Ayala
Engineering, Amireh Sewer Contractor, and Escobar Contracting Inc., for on-
call sewer repairs in an aggregate not-to-exceed amount of $400,000, with
such amended agreements expiring on June 30, 2017; and,
2) Authorize the City Attorney to review/prepare the necessary documents; and,
3) Authorize the City Manager to execute such documents on behalf of the City.