City of Culver City, California
Agenda Item Report
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RECOMMENDATION:
Staff recommends the City Council (1) adopt resolutions/motions appointing Council
Members to various outside agency boards, City Council subcommittees, and other
related bodies and (2) discuss and potentially approve a new purpose and scope for
the Ad-Hoc Sustainability Subcommittee.
BACKGROUND:
The City Council traditionally has appointed Council Member(s) to represent the City
on various “outside agencies” and on City Council subcommittees. In accordance
with the direction provided at the City Council meeting of April 22, 2013, this report is
presenting only those outside body appointments which are impacted by the annual
City Council reorganization and election of a new Mayor and Vice Mayor. All other
appointments will remain as made by the City Council at the meeting of May 7,
2012. Additionally, the City Council is requested to discuss and potentially approve
a new purpose and scope for the Ad-Hoc Sustainability Subcommittee.
As the City Council has considered its appointments to City Council subcommittees,
it has been mindful of the requirements of the Ralph M. Brown Act (Brown Act) and
the important differences between a “Standing Subcommittee” and an “Ad-Hoc
Subcommittee.” In summary, Standing Committees are required to comply with the
provisions of the Brown Act (including public notification and public participation).
Meeting Date: 05/13/2013 Item Number: A-5
CITY COUNCIL AGENDA ITEM: (1) Adoption of Resolutions and/or Motions
Appointing City Council Members/Staff Members to various Outside Agency
Boards, City Council Subcommittees and Other Related Bodies; and (2)
Discussion and Potential Approval of a New Purpose and Scope for the Ad-Hoc
Sustainability Subcommittee.
Contact Person/Dept.:
Martin R. Cole, Assistant City
Manager/City Clerk
Phone Number: 310-253-6000
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Meetings and Agendas – City Council (05/07/13)
Department Approval:
Martin R. Cole (05/07/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/0713)
Chief Financial Officer Approval:
Jeff Muir (05/07/13)
City Manager Approval:
John M. Nachbar (05/07/13) City of Culver City, California
Agenda Item Report
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Ad-Hoc Subcommittees are not subject to those requirements. As provided for in
the Brown Act, a standing committee has a continuing subject matter jurisdiction or a
meeting schedule fixed by charter, ordinance, resolution, or formal action of a
legislative body. Whereas, in general, “ad hoc” subcommittees serve only a limited
or single purpose, they are not perpetual and they are dissolved when their specific
task is completed.
APPOINTMENTS TO OUTSIDE AGENCY BOARDS
The following outside agency boards have the Mayor as the official delegate to that
body:
• Los Angeles County City Selection Committee
• Los Angeles County Sanitation District Number 5
The City Council may wish to appoint an alternate delegate to represent the City in
the case the Mayor is unable to attend the meetings of these bodies.
(1) Los Angeles County City Selection Committee
The City Selection Subcommittee normally meets once a year, but occasionally a
special meeting is held when a vacancy occurs. In the past, this meeting has been
held in conjunction with the Los Angeles County Division of the League of California
Cities on the first Thursday evening of the month.
The Mayor is automatically the Member Representative to this Committee. This past
year Council Member O’Leary was the Alternate Member.
(2) League of California Cities/Los Angeles County Division
In order for the City Council to have representation in the Los Angeles County
Division of the League of California Cities, it is necessary that a Delegate and
Alternate Delegate be selected from among the City Council Members. The
meetings are held on the first Thursday of each month typically by telephone.
The Westside Cities Council of Governments (COG) has appointed Council Member
O’Leary to represent the COG at this body. The current representatives to the
League are Council Member Weissman, Delegate and Council Member O’Leary,
Alternate Delegate.
City of Culver City, California
Agenda Item Report
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Recommended Motion: That the City Council:
Adopt the resolutions appointing Mayor Jeffrey Cooper as Delegate
and Council Member_____________________ as Alternate Delegate, to the
Los Angeles County City Selection Committee and the League of California
Cities/Los Angeles County Division.
(3) Los Angeles County Sanitation District Number 5
Meetings for District No. 5 are held on the third Wednesday of the month at the
Torrance City Hall in Torrance, California.
There is a stipend of $150 per meeting, payable to the Director for attendance, or in
the absence of the Director, to the Alternate Director. The District is authorized to
pay up to a maximum of $600 per month regardless of the number of meetings
attended.
The Ex Officio Director of District No. 5 is Mayor Cooper. The City Council may
select one of its members as Alternate Director. The current Alternate Director is
Vice Mayor Sahli-Wells.
Recommended Motion: That the City Council:
Adopt the Resolution appointing Mayor Jeffrey Cooper as Director,
and Council Member _______________, as Alternate Director, to the Los
Angeles County Sanitation District Number Five.
(4) Southern California Association of Governments (SCAG).
Culver City is a member of SCAG, and the City Council is requested to appoint the
Official Representative and an Alternate Representative to this organization so the
City may continue to participate in their activities. The Mayor is the ex-officio
representative to the SCAG General Assembly.
Delegates are given the opportunity to serve on various Subcommittees, such as the
Transportation and Utilities Subcommittee, the Council of Planning, Housing and
Community Development, and the Environmental Quality and Resource
Conservation Subcommittee.
The current representatives to SCAG are then Mayor Andrew Weissman, Official
Representative and then Council Member Sahli-Wells, Alternate Representative. City of Culver City, California
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Recommended Motion: That the City Council:
Adopt the resolution appointing Mayor Jeffrey Cooper as Official Representative
and Council Member_______________ as Alternate Representative to SCAG.
(5) Oversight Board of the Successor Agency to the Culver City
Redevelopment Agency
Under the applicable State statute, the Mayor may appoint two representatives to
the Oversight Board of the Successor Agency to the Culver City Redevelopment
Agency (Oversight Board). At the time of the Oversight Board’s creation, then
Mayor O’Leary (with the concurrence of the City Council) appointed then Council
Member Weissman (representative of the Legislative Body) and Mr. Nick Kimball
(representative of the Culver City Management Group) to the Oversight Board.
Mayor Cooper may wish to make alternate appointments (subject to concurrence by
the City Council). However, new appointments are not required.
Recommended Motion: (If desired) That the City Council:
Appoint _______________ (Legislative Body Representative) and
_______________(Bargaining Unit Representative) to the Oversight Board.
(6) Disaster Management “Area A” Executive Board (New for 2013)
Culver City is a member of the Disaster Management Area A Executive Board. The
Board, which meets infrequently, coordinates disaster management and preparation
efforts in Area A, of which Culver City is a part. The Board has recently undergone
some updates to their structure. In 2001, the City Council adopted a resolution
appointing the Fire Chief as representative to the Board. With these recent
changes, the Area A by-laws will be updated to reflect that the Area A Executive
Board will now be comprised of the three city managers from each of the Member
Cities: West Hollywood, Culver City, and Beverly Hills.
The current representative to the Disaster Management Area A Executive Board is
Fire Chief Sellers.
Recommended Motion: That the City Council adopt a resolution appointing City
Manager John Nachbar as Official Representative to the Disaster Management
Area A Executive Board.
City of Culver City, California
Agenda Item Report
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PURPOSE AND SCOPE OF SUSTAINABILITY SUBCOMMITTEE
When the City Council made appointments to this Ad-Hoc Subcommittee, it provided
the Subcommittee with the specific task to prepare and ultimately make
recommendations to the City Council on the subject of a sustainability policy.
On May 6, 2013, staff met with the Subcommittee and discussed its current scope.
It is the Subcommittee’s recommendation that its scope be broadened to allow the
Subcommittee an opportunity to provide input in various matters having a
sustainability component, and not be limited to the sole task of establishing a
sustainability policy. Such change in scope, if approved by the City Council, may
change the nature of the Subcommittee from an Ad-Hoc Subcommittee to a
Standing Subcommittee. If the scope of the Subcommittee changes its status to a
Standing Subcommittee, staff will ensure the Brown Act requirements for notice and
public participation are met.
Currently, Mayor Cooper and Vice Mayor Sahli-Wells serve on this Subcommittee.
Staff recommends the City Council consider the input from the Subcommittee
members and direct the City Manager as deemed appropriate.
FISCAL IMPACT:
Since the approval of the City Charter of 2006 by the electorate, the City Council-
City Manager form of government has been implemented in the City. Over the past
seven years and consistent with the policy-making role of the City Council under the
City Charter, the City Council has reduced the number of City Council
subcommittees as those that performed an administrative function were no longer
necessary. Further, those subcommittees that remain meet infrequently as the great
majority of policy issues are discussed directly by the City Council as a whole.
Therefore, costs associated with City Council subcommittees have been significantly
reduced compared with prior years. Because of the requirements of the Brown Act,
creation of new Subcommittees (especially standing subcommittees) will have a
fiscal impact, the level of which is difficult to estimate until the purpose and scope of
any such new subcommittees are known.
ATTACHMENTS:
Proposed Resolutions of Appointment
City of Culver City, California
Agenda Item Report
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MOTION:
That the City Council:
1. Adopt respective resolutions/motions related to the appointment of Council
Members to various Outside Agency Boards, Subcommittees and Other Related
Bodies; and,
2. Discuss the purpose and potentially approve a new scope/purpose for the Ad-
Hoc Sustainability Subcommittee and direct the City Manager as deemed
appropriate.
MEETING DATE: May 13, 2013
AGENDA ITEM: (1) Adoption of Resolutions and/or Motions Appointing
City Council Members/Staff Members to various Outside
Agency Boards, City Council Subcommittees and Other
Related Bodies; and (2) Discussion and Potential
Approval of a New Purpose and Scope for the Ad-Hoc
Sustainability Subcommittee.
ATTACHMENTS
Pages
Proposed Resolutions 1 - 5
APPROVED AS TO FORM:
410r n
ill Ar
POrfl Or
'efROL A. SCHWAB, City Attorney
1 RESOLUTION NO. 2013-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, APPOINTING THE CITY
MANAGER AS OFFICIAL REPRESENTATIVE TO THE
BOARD OF DIRECTOS OF DISASTER MANAGEMENT
AREA A AND RESCINDING RESOLUTION NO. 2001-R064.
NOW, THEREFORE, the City Council of the City of Culver City, DOES
HEREBY RESOLVE as follows:
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1. John Nachbar, duly appointed and acting City Manager of the City
9 of Culver City, is hereby appointed as the official representative to the Board of
10 Directors of Disaster Management Area A.
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2. The ,City Manager is hereby authorized, when permitted by the
12 governing documents of the Board of Directors, to designate an alternate representative
13 to represent the City at meetings of the Board of Directors as the City Manager may
14 deem appropriate.
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3. The City Clerk shall forward a certified copy of this Resolution to
16 the Secretary of the Board of Directors of Disaster Management Area A.
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4. Resolution No. 2001-R064 is hereby rescinded.
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APPROVED and ADOPTED this 13th day of May, 2013.
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JEFFREY COOPER, MAYOR
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City of Culver City, California
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23 ATTEST:
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25 MARTIN R. COLE City Clerk
26 Al 3-00246
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7 JEFFREY COOPER, MAYOR
City of Culver City, California
APPROVED AS TO FORM:
CAROL A. SCHWAB, City Attorne
1 RESOLUTION NO. 2013-R
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, APPOINTING AN OFFICIAL
REPRESENTATIVE AND ALTERNATE REPRESENTATIVE
TO THE SOUTHERN CALIFORNIA ASSOCIATION OF
GOVERNMENTS (SCAG), AND RESCINDING
RESOLUTION NO. 2012-R047.
The City Council of the City of Culver City, DOES HEREBY RESOLVE as
follows:
1. Mayor Jeffrey Cooper, a member of this City Council, is Ex-Official
delegate to the Southern California Association of Government's General Assembly; and.
2. , a member of this City Council, is hereby
appointed as Alternate Representative to represent the City of Culver City at the Southern
California Association of Governments.
2. Resolution No. 2012-R047 is hereby rescinded.
APPROVED and ADOPTED this 13th day of May, 2013.
ATTEST:
MARTIN R. COLE,
City Clerk
Al 3-00245
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28 JEFFREY COOPER, MAYOR
City of Culver City, California
1 RESOLUTION NO. 2013-R
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, APPOINTING. ALTERNATE
DIRECTORS TO LOS ANGELES COUNTY SANITATION
DISTRICT NO. 5, AND RESCINDING RESOLUTION 2012-
R046.
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7 The City Council of the City of Culver City DOES HEREBY RESOLVE as
8 follows:
9 1. Mayor Jeffrey Cooper is the Ex-Officio Director from Culver City to the
10 Sanitation District Number 5 Board; and,
11 2. , a member of this Council, is hereby appointed
12 as Alternate Director of the County Sanitation District No. 5 of the County of Los Angeles, and
13 as such, is hereby authorized to attend all meetings of said Sanitation District as the
14 representative of the City of Culver City in connection with all transactions coming before said
15 District in which the City of Culver City is an interested party.
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2. Resolution No. 2012-R046 is hereby rescinded.
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ROVED and ADOPTED this 13th day of May, 2013.
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22 ATTEST:
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24 MARTIN R. COLE,
25 City Clerk City Attorney
A13-00244
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5 1 RESOLUTION NO. 2013-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, APPOINTING A MEMBER
AND AN ALTERNATE MEMBER TO THE LOS ANGELES
COUNTY CITY SELECTION COMMITTEE, AND
RESCINDING RESOLUTION NO. 2012-R042.
NOW, THEREFORE, the City Council of the City of Culver City, DOES
HEREBY RESOLVE as follows:
1. Jeffrey Cooper, Mayor of this City, is hereby appointed as a
member of the Los Angeles County City Selection Committee; and
, Member of the City Council of this City, is hereby
appointed as an alternate member of said Committee; such appointments to be
effective immediately.
2. The City Clerk shall forward a certified copy of this Resolution to
the Clerk of the Board of Supervisors of the County of Los Angeles.
3. Resolution No. 2012-R042 is hereby rescinded.
APPROVED and ADOPTED this 13th day of May, 2013.
JEFFREY COOPER, MAYOR
City of Culver City, California
ATTEST:
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MARTIN R. COLE City Clerk
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1_z CAFL A. SCHWAB, City Attorney A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, APPOINTING A DELEGATE
AND ALTERNATE DELEGATE TO THE LOS ANGELES
COUNTY DIVISION OF THE LEAGUE OF CALIFORNIA
CITIES, AND RESCINDING RESOLUTION NO. 2012-R045.
I RESOLUTION NO. 2013-R
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The City Council of the City of Culver City DOES HEREBY RESOLVE as
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1. Jeffrey Cooper, Mayor of the City of Culver City, is hereby appointed as
10 Delegate and , a member of this City Council, is hereby appointed as
11 Alternate Delegate to represent the City of Culver City on the Board of Directors of the Los
12 Angeles County Division of the League of California Cities.
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2. Resolution No. 2012-R045 is hereby rescinded.
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APPROVED and ADOPTED this 13th day of May, 2013.
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JEFFREY COOPER, MAYOR
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City of Culver City, California
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Al 3-00243
MARTIN R. COLE
City Clerk