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(1) Approval of the Parks, Recreation and Community Services Commission 2024 Meeting Calendar; and (2) Receipt and Filing of the Upcoming Agenda Items List, With Adjustments, If Any.
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Meeting Date: December 5, 2023
Contact Person/Dept: Adam Ferguson/PRCS
Phone Number: (310) 253-6685
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: Yes [X] No []
Public Notification: (E-Mail) Meetings and Agendas - Parks, Recreation and Community Services Commission (11/30/2023); (E-Mail) Parks, Recreation & Community Services Department Updates (11/30/2023)
Department Approval: Ted Stevens, PRCS Director (11/30/2022)
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RECOMMENDATION
Staff recommends that the Parks, Recreation and Community Services (PRCS) Commission (1) approve the PRCS Commission 2024 Meeting Calendar and (2) receive and file the Upcoming Agenda Items List, with adjustments, if any.
BACKGROUND
Staff has prepared this report to give the PRCS Commission Members an opportunity to review and approve the 2024 Meeting Calendar and the Upcoming Agenda Items List, which are both provided as Attachment 1. In addition, should Commissioners wish to schedule a Regular Meeting at a location other than the Mike Balkman Council Chambers at City Hall, the Room Availability for PRCS Commission Meetings at Parks is provided as Attachment 2.
Any adjustments to the Meeting Calendar, including a change to the usual meeting location, and/or the Upcoming Agenda Items List, may be agreed upon by consensus of the Commission. Once consensus has been reached, a motion may be made to receive and file the report.
DISCUSSION
2024 Potential Scheduling Conflicts
PRCS Commission meetings are usually scheduled on the first Tuesday of each month. Staff has updated the Meeting Calendar to include all of the 2024 PRCS Commission meeting dates. In doing so, the following scheduling conflict was identified:
January 2, 2024- New Year’s Day falls on a Monday with the January PRCS Commission meeting following immediately on January 2, 2024. Commissioners may wish to change this if a quorum is not able to be met due to Commissioner’s travel plans.
Staff has reviewed the holiday schedule for major religions and did not find any conflicts with PRCS Commission meeting dates. However, Commissioners may bring any holiday dates of which they are aware and discuss them as potential scheduling conflicts. Commissioners are also encouraged to discuss travel plans as potential scheduling conflicts in order to guarantee a quorum at all meetings.
FISCAL ANALYSIS
There is no fiscal impact associated with this discussion.
ATTACHMENTS
1. 2023-12-05 - ATT 1 PRCSC Meeting Calendar and Upcoming Agenda Items List
2. 2023-12-05 - ATT 2 Room Availability for PRCS Commission Meetings at Parks
MOTION
That the Parks, Recreation and Community Services Commission:
1. Approve the PRCS Commission 2024 Meeting Calendar; and,
2. Receive and file the Upcoming Agenda Items List, with adjustments, if any.