City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council reject all bids received for the construction of the
Culver City Skateboard Park located at Culver City Park, 9910 Jefferson Boulevard
and authorize staff to negotiate with the lowest bidder 4-Con Engineering, Inc
BACKGROUND/DISCUSSION:
On August 8, 2006, the City Council approved the final plans and specifications and
authorized staff to advertise for bids for the construction of the Skateboard Park
Project (P-830). The project was delayed due to a reorganization that occurred at
the design consultant’s office that resulted in delays to the final completion of plans
and specifications. On January 11, 2007 the project was advertised for construction
bids.
On February 15, 2007, the bids were publicly opened by the City Clerk, yielding the
following bids:
CONTRACTOR BID AMOUNT
4-Con Engineering, Inc. $ 598,133.00
CA Landscape & Design dba CA
Skateparks
$ 643,342.00
Meeting Date: 03/12/07 Item Number: A-2
AGENDA ITEM: Consideration to Reject All Bids Received for Construction of the
Skateboard Park Project P-830.
Contact Persons/Dept.: Daniel
Garcia/PW and Bill LaPointe/PR&CS
Phone Number: (310) 253-5622 and
(310) 253-6682 respectively
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [ ] Action Item: [X] Attachments: []
Public Notification: Master Notification List, Skateboard Park Stakeholders, Community
Organizations and SITE Design Group, Inc. (e-mail on 03/01/07). All affected
businesses and residents within a 500-foot radius of Culver City Park and Skateboard
Park Stakeholder (postcard mailing on 03/01/07). Culver City Homeowners’ Association,
East Culver City Neighborhood Alliance and those who rented areas in Culver City Park
during 2006 (postcard mailing on 03/01/07). Park Users at Culver City Park (flyer
distribution during the week of 03/01/07). Park Users at Veteran’s Memorial Park (flyer
distribution on March 01, 2007). Display advertisement in the Culver City News
(published 3/01/07). CA Skateparks & 4-Con Engineering, Inc. (3/01/07)
Department Approval:
Charles D. Herbertson (3/02/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (03/06/07)
City Controller Approval:
Marlee Chang (03/07/07)
City Manager Approval:
Jerry B. Fulwood (03/07/07)City of Culver City, California
City Council Agenda Item Report
4 Con Engineering, Inc. was found to be the lowest responsive and responsible
bidder for the project with a proposed price for the project not to exceed
$598,133.00. Staff contacted the contractor’s references and determined the
contractor performed satisfactory work for other agencies and has successfully
completed other skateboard parks. Also the bonding and insurance policies were
reviewed and found to meet City requirements.
City staff and its consultant, Site Design Group, Inc., believe that through
negotiations with the lowest bidder, an affordable cost can be achieved for the City.
Staff believes these negotiations would be in the best interests of the City and
recommends that the City enter into negotiations with 4 Con Engineering. In order
for these negotiations to proceed, all bids received on February 15, 2007 must first
be rejected.
The City’s Charter provisions regarding public works contracts|1010| give the Council the
authority to reject any and all bids presented. In addition, the Council, by a four-
fifths vote, may award a contract without complying with the bidding procedures,
provided a public hearing is held on the award of the contract. As such, it would be
legally permissible for the City to negotiate with the lowest bidder, once all prior bids
are rejected.
Staff anticipates reaching agreement with 4 Con Engineering, Inc. for construction of
the skateboard park; however, if no agreement is achieved, staff will make further
recommendations to the City Council regarding re-bidding the project.
Should the negotiations be successful, the proposed agreement would be presented
to the City Council for consideration and potential award. If awarded, construction of
the project would be managed by Site Design, under their previously approved
agreement.
FISCAL ANALYSIS:
The item presented to the City Council this evening does not create a fiscal impact.
However, if the negotiations are successful, the City Council would be asked to
allocate funding for any proposed contract at the time of the Council’s consideration
of the award of contract.
ATTACHMENTS:|1010| Charter Section 2007 provides that the procedures for awarding public works contracts as set forth in the “old” Charter
will remain in effect until such time as the City Council establishes, by ordinance, different procedures. Therefore, the
current procedures are set forth in “old” Charter Section 1304.City of Culver City, California
City Council Agenda Item Report
None.
MOTIONS:
That the Council:
1. Reject all bids for a construction contract for the construction of the Skateboard
Park Project (P-830); and
2. Authorize staff to negotiate with the lowest bidder on behalf of the City.