City of Culver City, California
Agenda Item Report
Meeting Date: 02/22/10 Item Number: C-7
CITY COUNCIL AGENDA ITEM: Acceptance of Work Performed by SuperTrap, Inc.
for the Police Firing Range Rehabilitation Project, P-832
Contact Person/Dept.: Hong Wang/
Public Works Department
Phone Number: (310) 253-5604
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (02/17/10), (Telephone)
SuperTrap, Inc (02/17/10)
Department Approval:
Charles D. Herbertson (02/11/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (02/17/10)
Chief Financial Officer Approval:
Mark Scott (by N. Kimball) (02/17/10)
City Manager Approval:
Mark Scott (02/17/10)
RECOMMENDATION:
Staff recommends that the City Council: (1) accept the work performed by the
contractor, SuperTrap, Inc., (2) authorize filing a Notice of Completion; and (3)
authorize the release of the retention funds in the amount of $40,540.15 after the
expiration of the thirty-five day lien period for the Police Firing Range Rehabilitation
Project, P-832.
BACKGROUND:
In June 2003, the Police Firing Range located in the basement of the police building
at 4040 Duquesne Avenue was closed. The demolition and environmental
remediation of the Firing Range was completed in March 2005. A design-build
contract was approved in December 2006 and was subsequently terminated by the
City Council in August 2008 due to potential design deficiencies and projected cost
overruns. Upon the completion of re-design, on April 20, 2009, the City Council
approved a construction contract with SuperTrap, Inc. for the construction of the
Police Firing Range Rehabilitation Project, P-832. This phase of the project
consisted of the construction of overhead baffles, safety walls, bullet trap system,
ventilation equipments, lighting, fire and bullet protection system, noise reduction,
and office modifications and renovations.
DISCUSSION:
SuperTrap, Inc. successfully completed the work as required. The project schedule
was delayed by approximately two months due to mechanical equipment
manufacturer production delay. It should be noted that the contractor worked City of Culver City, California
Agenda Item Report
cooperatively with the City to minimize cost overruns while delivering an excellent
finished product to the City. The Firing Range is now in operation. Public Works
Department Engineering Division staff conducted the construction management with
the support from the consulting design team and other City staff and inspection was
performed by the Building and Safety Division.
The original approved contract amount was $736,302. Change Order No. 1 in the
amount of $68,000 was issued to upgrade the mechanical system to allow the
flexibility to handle regular lead-containing ammunitions. Due to unforeseen
conditions, Change Order No. 2 in the amount of $6,500 was executed to re-route
the basement fire sprinkler system supply line to integrate it with the main building
fire line supply, as required by the Fire Department. The final construction amount
with SuperTrap, Inc. was $810,802. With this second change order, the total
contract amount exceeded the previously approved City Council spending authority
by $870.
FISCAL ANALYSIS:
The project is funded by Asset Seizure Fund (Fund 416). The FY 09/10 project
budget for the rehabilitation of the Police firing range is $868,529. There are
sufficient funds available to release the retention amount due to SuperTrap, Inc.
following the expiration of the 35-day lien period.
MOTIONS:
That the City Council:
1) Accept the work performed by the contractor, SuperTrap, Inc., for the work
performed on the Police Firing Range Rehabilitation Project, P-832; and,
2) Approve the final construction contract amount of $810,802 with SuperTrap, Inc;
and,
3) Authorize the Public Works Director/City Engineer to sign the Notice of
Completion and submit it to the Los Angeles County Recorder’s office for
recordation; and,
4) Authorize the release of $40,540.15 in retention funds to SuperTrap, Inc.
following the expiration of the 35-day lien period.