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Title:
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Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department Which are More than Two (2) Years Old.
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City of Culver City, California
Agenda Item Report
Meeting Date: 10/28/2013 Item Number: C-4
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the
Destruction of Examination Materials in the Human Resources Department Which
are More than Two (2) Years Old.
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [X] No [] Dates: 07/03/2013 &
Civil Service Commission 10/02/2013
Public Notification: (E-Mail) Meetings and Agendas – City Council (10/22/2013)
Department Approval:
Serena Wright ( 10/15/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (10/22/13)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (10/22/13)
City Manager Approval:
John M. Nachbar (10/22/13)
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution authorizing the
destruction of examination material in the Human Resources Department which is
more than two (2) years old.
BACKGROUND / DISCUSSION:
At the regular meetings of July 3, 2013 and October 2, 2013 the Civil Service
Commission unanimously approved the destruction of all completed examination
materials over two years old, with the exception of the resulting eligible lists pursuant
to Civil Service Rule 16, Section 4. The affected files are listed in Exhibit “A” of the
Resolution.
California Government Code Section 34090 provides authority for the destruction of
documents that are no longer legally required to be retained, after written consent of
the City Attorney and authorization of the City Council are obtained.
The documents listed on Exhibit “A”, attached to the Resolution, have been reviewed
in accordance with the provisions of Government Code §34090 and meet the
requirements for destruction. The City Attorney has consented in writing to the
destruction of these records.
City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
There is no fiscal impact associated with the adoption of this resolution.
ATTACHMENTS:
1. Proposed Resolution and Exhibit “A”
2. Excerpt from Civil Service Commission Minutes of the July 3, 2013 and October
2, 2013 meetings.
MOTION:
That the City Council:
Adopt a Resolution authorizing the destruction of examination materials in the
Human Resources Department which are more than two (2) years old.
MEETING DATE: 10/28/2013
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of
Examination Materials in the Human Resources Department
Which are More than Two (2) Years Old.
ATTACHMENTS
Pages
1. Resolution and Exhibit “A” 1 - 2
2. Civil Service Commission Meeting Minutes Excerpts from
July 3, 2013 and October 2, 2013 3 - 4 ATTACHMENT 2
REGULAR MEETING OF THE July 3, 2013
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
Chair Whitaker called the meeting of the Civil Service
Commission to order at 7:01 P.M.
Present: Chair Michael Whitaker
Commissioner Vicki Daly Redholtz
Commissioner Dan Gallagher
Commissioner Richard Ochoa
Absent: Vice Chair Sandy Stivers
o0o
Consent Calendar
MOVED BY COMMISSIONER DALY REDHOLTZ AND SECONDED BY
COMMISSIONER GALLAGHER THAT THE CIVIL SERVICE COMMISSION
APPROVE CONSENT CALENDAR ITEMS C-1, C-2 AND C-3. THE MOTION
CARRIED BY THE FOLLOWING VOTE:
AYES: DALY REDHOLTZ, GALLAGHER, OCHOA, WHITAKER
NOES: NONE
ABSENT: STIVERS
o0o
Item C-3
Destruction of Expired Examination Materials
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED IN
THE STAFF REPORT, PROVIDED THAT ALL ELIGIBLE LISTS ARE
MAINTAINED.
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REGULAR MEETING OF THE October 2, 2013 CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
UNOFFICIAL MEETING MINUTES
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:05 P.M.
Present: Chair Vicki Daly Redholtz
Vice Chair Dan Gallagher
Commissioner Darryl Cherness
Commissioner Richard Ochoa
Commissioner Michael Whitaker
o0o
Consent Calendar
MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER
OCHOA AND UNANIMOUSLY CARRIED, THAT THE CIVIL SERVICE
COMMISSION APPROVE CONSENT CALENDAR ITEMS C-1, C-2 AND C-3.
o0o
Item C-3
Destruction of Expired Examination Materials
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED IN
THE STAFF REPORT, PROVIDED THAT ALL ELIGIBLE LISTS ARE
MAINTAINED.