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Title:
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Adoption of a Resolution Authorizing the Destruction of Certain Records Retained by the Police Department.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council adopt a Resolution authorizing the destruction of
certain records retained by the Police Department.
BACKGROUND / DISCUSSION:
The Police Department maintains thousand of records. Storage space for such
records is restricted by the physical limitations of the Police Department facility and
records become obsolete and useless. This request is part of an ongoing records
management program by the Police Department.
California Government Code Section 34090 provides authority for the destruction of
documents that are no longer legally required to be retained, after written consent of
the City Attorney and authorization of the City Council.
The documents listed in Exhibit “A,” attached to the Resolution, have been reviewed
in accordance with the provisions of Government Code §§ 34090 and 34090.6, as
well as Council Policy No. 4305, and meet those requirements for destruction.
Records known to be related to any pending criminal or civil litigation, investigation
or disciplinary process, have been excluded from this destruction. The City Attorney
has consented in writing to the destruction of these records.
FISCAL ANALYSIS:
Funding for the outside cost of the physical destruction of the documents is
estimated to be $2,000.00 and was included in the adopted budget.
Meeting Date: 09/24/07 Item Number: A-6
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain
Records Retained by the Police Department.
Contact Person/Dept.: Lt. Chris Maddox Phone Number: (310) 253-6109
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (09/19/07)
Department Approval:
Chief Donald Pedersen (09/13/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (09/13/07)
City Controller Approval:
Marlee Chang (09/13/07)
City Manager Approval:
Jerry B. Fulwood (09/19/07) City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS:
Resolution.
MOTION:
That the City Council:
Adopt the Resolution authorizing the destruction of certain records retained by the
Police Department.