City of Culver City, California
Agenda Item Report
Meeting Date: 11/01/10 Item Number: J-1
JOINT CITY COUNCIL/REDEVELOPMENT AGENCY BOARD AGENDA ITEM:
Approval of a Memorandum of Understanding Among the City, the Redevelopment
Agency, and the Culver City Chamber of Commerce Renewing the Chamber’s
Organizational Relationship with the City and the Agency for an Additional Two-
Year Period for Calendar Years 2011 and 2012; and Delineating the Functions,
Duties and Responsibilities of the Parties with Respect to their Partnership in
Community Events and the General Economic Development of the City.
Contact Person/Dept.: Glenn Heald and
Todd Tipton, Community Development
Phone Number: (310) 253-5752 and (310)
253-5783
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Chamber of Commerce (08/25/10); (E-Mail) Meetings and Agendas –
City Council (10/27/10); (E-Mail) Meetings and Agendas – Redevelopment Agency
(10/27/10).
Department Approval:
Sol Blumenfeld: (10/25/10)
City Attorney Approval:
Agency General Counsel Approval:
(10/21/10)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (10/27/10)
City Manager/Executive Director Approval:
John M. Nachbar (10/27/10)
RECOMMENDATION:
Staff recommends both the City Council and Culver City Redevelopment Agency
Board (Agency Board) approve a Memorandum of Understanding (MOU) among
the City, the Redevelopment Agency, and the Culver City Chamber of Commerce
(Chamber), renewing the Chamber’s organizational relationship with the City and the
Agency for an additional two-year period for calendar years 2011 and 2012; and
delineating the functions, duties and responsibilities of the Parties with respect to
their partnership in community events and the general economic development of the
City.
BACKGROUND:
The City and the Agency have a significant and long-standing interest in enhancing
the City’s economy and business environment by attracting business and investment
to the community. In cooperation with the Chamber, the City and Agency have
expended and continue to expend significant resources toward events and projects
that serve to benefit the community and the economic development of the City. In
addition, the services provided by the Chamber assist, and are directly related to, City of Culver City, California
Agenda Item Report
the implementation of the Redevelopment Plan for the Culver City Redevelopment
Project Area.
The Chamber has the expertise and ability to produce events and projects that
attract businesses to the City and improve the overall quality of life within the
community. For the past several years the City and Agency have sponsored and
supported various Chamber events, which have benefited the community and the
economic development of the City. On April 13, 2009 the City Council and the
Agency Board approved an MOU with the Chamber for the purpose of carrying out
these objectives. The parties desire to continue this relationship by executing a new
MOU for an additional two-year period for the calendar years 2011 and 2012.
DISCUSSION:
On February 19, 2008, Council approved Resolution 2008-R011 adopting City
Council Policy 2008-01 relating to Community Organizations (the “Policy”) and
establishing objective criteria by which the City’s relationship with various
organizations is defined. At the time of the adoption of the Policy, City Council
directed staff to begin negotiations with various organizations, with which the City
and/or Agency work closely to organize civic events and/or activities sponsored by
the City or Agency, for the purpose of entering into MOUs. In accordance with the
intent of the Policy, the MOUs should set forth the relationship between the parties
and identify each party’s respective duties and responsibilities with regard to such
events and/or activities. Staff has renegotiated the proposed MOU with the
Chamber for Council and Agency consideration.
The events covered by the MOU serve to supplement the City’s and Agency’s own
economic development, and public safety, health, and welfare efforts. By
participating in this MOU, the City and Agency are effectively sharing costs with the
Chamber to provide services that the City and Agency may not have the funds or
staff resources to provide.
The proposed Chamber MOU designates the following events as City- and Agency-
sponsored:
• The Mayor’s Luncheon
• The Chamber’s Annual Public Safety Luncheon
• The Chamber’s Annual Business Expo
• The Chamber’s Annual Health Fair
• The E-Waste Roundup
Additional events may be added from time to time as authorized by the City Council
and Agency Board. The proposed MOU for 2011-2012 contains no change in
events or obligations from the previous MOU except as listed below:
City of Culver City, California
Agenda Item Report
• The term of the MOU is from January 1, 2011 through December 31, 2012;
• The Chamber may produce Chamber Maps and/or printed copies of the
Business Directory, but is not required to do so. The Agency retains specified
rights for design and advertising if they are produced.
FISCAL ANALYSIS:
The MOU for Chamber events provides consistency and clearly defines the level of
participation and, consequently, costs borne by all parties. One noteworthy item is
in-kind staff costs, which equate to 18 hours or $1,000 per event for planning and
promotional assistance (using total costing for a Management Analyst position). The
Chamber will be responsible for all hard costs for the subject events but may be
eligible for fee waivers as denoted in the Policy. Such fee waivers will vary
according to resources used. As the City Council has historically provided these in-
kind services and approved fee waivers/reductions, no additional fiscal impact will be
realized by renewing the MOU.
ATTACHMENT:
1. Proposed Memorandum of Understanding among the City, the Redevelopment
Agency and the Chamber of Commerce for Calendar Years 2011 and 2012.
MOTION:
That the City Council:
1. Approve a Memorandum of Understanding among the City of Culver City, the
Culver City Redevelopment Agency and the Culver City Chamber of Commerce
renewing the Chamber’s organizational relationship with the City and the Agency
for an additional two-year period for calendar years 2011 and 2012; and
delineating the functions, duties and responsibilities of the Parties with respect to
their partnership in community events and the general economic development of
the City.
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.
That the Redevelopment Agency Board:
4. Approve an Amendment to the existing Memorandum of Understanding among
the City of Culver City, the Culver City Redevelopment Agency and the Culver
City Chamber of Commerce renewing the Chamber’s organizational relationship
with the City and the Agency for an additional two-year period for calendar years City of Culver City, California
Agenda Item Report
2011 and 2012; and delineating the functions, duties and responsibilities of the
Parties with respect to their partnership in community events and the general
economic development of the City.
5. Authorize the Agency General Counsel to review/prepare the necessary
documents; and,
6. Authorize the Executive Director to execute such documents on behalf of the City
MEETING DATE: 11-01-10
AGENDA ITEM: Approval of Renewal of the Memorandum of Understanding
with the Culver City Chamber of Commerce.
ATTACHMENTS
Pages
1. Proposed Memorandum of Understanding among the City,
the Agency and the Chamber. 1-10ATTACHMENT 1
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