title
(1) Discussion of the Options that the Parks, Recreation and Community Services Commission (PRCSC) has to Communicate Recommendations to City Council; (2) If Desired, Selection of a Commissioner to Draft a Letter to the City Council for review at a future PRCSC meeting; and, (3) If Desired, Selection of Commissioner to Attend a City Council Meeting and Speak on the behalf of the PRCSC.
body
Meeting Date: December 5, 2023
Contact Person/Dept: Adam Ferguson/PRCS
Phone Number: (310) 253-6685
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (Email) Meetings and Agendas - Parks, Recreation and Community Services Commission (11/30/2023); (Email) Parks, Recreation & Community Service Department Updates (11/30/2023)
Department Approval: Ted Stevens, PRCS Director (11/30/2023)
______________________________________________________________________
RECOMMENDATION
Staff recommends Parks, Recreation and Community Services Commission (PRCSC) discuss the options that the PRCSC has to communicate recommendations to City Council; (2) if desired, select a Commissioner to draft a letter to the City Council for review at a future PRCSC meeting; and, (3) if desired, select a Commissioner to attend a City Council Meeting and speak on the behalf of the PRCSC.
BACKGROUND
At the October 3, 2023, PRCSC meeting, a discussion ensued about the City’s recent purchase of the property near La Ballona Elementary School. The Commissioners at that time shared their desire to have more parks space and more facilities to offer community programming. There was a desire among all the Commissioners to speak with the City Council to share their thoughts on how the City can best utilize the new property to expand either park space or community space. At that time, the PRCSC agendized an item to discuss how they can best share their recommendations with City Council.
DISCUSSION
According to the City Council Policy on Commissions, Boards and Committees (adopted on September 25,2017, by Resolution 2017-R086), “each Commission, Board, and Committee (CBC) acts in an advisory capacity, providing findings and recommendations, to the City Council” (Attachment 1). Currently, the ways to advise City Council include:
• Updates and Announcements: The PRCSC can select a member of the PRCSC to attend a City Council meeting and deliver an announcement or an update directly from the PRCSC. The message must be agreed upon by the majority of the PRCSC through voting during a prior meeting of the PRCSC.
• Biannual Report: The City Council receives from the PRCSC a biannual report that lists the accomplishments from the prior six months and the goals for the next six months. This allows the PRCSC twice a year to inform City Council of its actions and where the PRCSC would like to focus its attention. The biannual report must be agreed upon by the majority of the PRCSC through voting during a prior meeting of the PRCSC. The next biannual report is tentatively scheduled to be discussed at the January 2024 PRCSC meeting.
• Letters to City Council: The PRCSC can always write a letter to be delivered through staff to the City Council explaining their goals or notifying them of information. The letter must be agreed upon by the majority of the PRCSC through voting during a prior meeting of the PRCSC.
FISCAL IMPACT
There is no fiscal impact associated with this discussion.
ATTACHMENTS
2023-12-05-ATT 1 City Council Policy on Commissions, Boards and Committees
MOTION
That the Parks, Recreation and Community Services Commission:
1. Discuss the options the PRCSC has to communicate recommendations to City Council;
2. If desired, select a Commissioner to draft a letter to the City council for review at a future PRCSC meeting; and,
3. If desired, select a Commissioner to attend a City Council meeting and speak on behalf of the PRCSC.