|
Title:
|
Approval of an Amendment to the Existing Professional Services Agreement with Moreland & Associates for Temporary Professional Financial Services for the City Treasurer’s Office.
|
City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the existing
professional services agreement with Moreland & Associates for temporary financial
services for the Treasurer’s Office for an additional three months in an amount not-
to-exceed $50,000.
BACKGROUND:
The City is working with the newly selected audit firm Mayer Hoffman McCann P. C.
to prepare for the interim audit. With the vacancy of the Accounting Division
Manager and the absence of the Deputy City Treasurer, additional staff time is
required to complete the regular and additional workload while the new auditors are
on board.
DISCUSSION:
Moreland & Associates (a CPA firm that previously has been the City’s auditor) has
supplied us with temporary accounting employees at various levels in the past in
order to help fill vacancies.
Currently, we have staff from Moreland & Associates, working in the capacity of
Interim Deputy City Treasurer to assist with the workloads within the City Treasurer's
Office. The existing professional services agreement with Moreland & Associates
expired on December 31, 2007, with the amount of $17,949 remaining on the
Meeting Date: 01/28/2008 Item Number: C-6
AGENDA ITEM: Approval of an Amendment to the Existing Professional Services
Agreement with Moreland & Associates for Temporary Professional Financial
Services for the City Treasurer’s Office
Contact Person/Dept.:
Shally Lin / City Treasurer’s Office
Phone Number: (310) 253-5871
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Moreland and Associates (01/23/08); Master Notification List (01/23/08)
Department Approval:
Crystal C. Alexander (01/15/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/28/08)
Fiscal Impact Review:
Jeff Muir (by M. Noller) (01/22/08)
City Manager Approval:
Jerry B. Fulwood (01/23/2008) City of Culver City, California
City Council Agenda Item Report
agreement. This remaining amount will be carried over to be used toward the cost
of the amended agreement, if it is approved by the City Council.
In order to ensure that the City Treasurer’s Office can complete the interim audit
work in a timely and accurate fashion, to produce the interim financial reports for the
City, as well as complying and implementing the additional governmental accounting
standards, the City Treasurer’s Office will need continued temporary professional
services.
FISCAL ANALYSIS:
The additional cost of the recommended amendment, extending the existing
agreement an additional three months, is $50,000. There is currently a remaining
amount of unspent funds ($17,949) from the existing agreement. An additional
$32,051 will need to be transferred from Regular Salaries account 10112300.411100
to Contract Labor account 10112300.411700, which will provide the total amount of
$50,000 for the requested contract amendment. There are sufficient funds in the
City Treasurer’s Department budget due to salary savings to fund this requested
contract amendment.
ATTACHMENTS:
1. Amendment Contract Number 2007-088A2.
2. Amendment Contract Number 2007-008A.
3. Contract Number 2007-088.
MOTION:
That the City Council:
1. Approve an amendment to the existing professional services agreement with
Moreland & Associates for temporary financial services for an additional three
months in an amount not-to-exceed $50,000; and
2 Authorize the City Attorney to review/prepare the necessary documents and
authorize the City Manager to execute such documents on behalf of the City.