City of Culver City, California
City Council Agenda Item Report
1
RECOMMENDATION:
Staff recommends the Culver City City Council (“Council”) approve a professional
services agreement with Peter Erdelyi & Associates for structural engineering
peer review services related to the Westfield Fox Hills shell building
remodel/addition at 6050 Sepulveda Boulevard (the “Westfield Project”).
BACKGROUND:
On April 2, 2007, Building Safety received an application for a building permit for
the Westfield Project. The Project includes an extensive remodel of existing
space and 165,000 new square footage with a construction valuation of
$90,000,000. The application included a plan check fee in the amount of
$385,623.26. The City’s Building Safety Plan Check Engineer is experienced in
this area; however, for a project of this size, an independent structural
engineering peer review is prudent and recommended in order to maintain the
existing level of service.
DISCUSSION:
On August 8th, 2006, Building Safety mailed out an RFP to three selected
structural engineering firms seeking the services of a qualified structural
engineering firm to perform a structural engineering peer review of the structural
plans and specifications of the Westfield Project. Two firms declined to submit a
Meeting Date: 05/07/07 Item Number: C-2
AGENDA ITEM: Approval of a Professional Services Agreement with Peter
Erdelyi & Associates for Structural Engineering Peer Review Services Related
to the Westfield Fox Hills Shell Building Remodel/Addition at 6050 Sepulveda
Boulevard.
Contact Person/Dept.: Craig
Johnson/CDD
Phone Number: (310) 253-5802
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (05/03/07).
Department Approval:
Todd Tipton (05/01/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (05/01/07)
City Controller Approval:
Marlee Chang (5/02/07)
City Manager Approval:
Jerry B. Fulwood (05/02/07) City of Culver City, California
City Council Agenda Item Report
2
proposal, Peter Erdelyi and Associates submitted a proposal for $39,750. The
Westfield project was delayed until April 2007, and the scope of the project
changed somewhat from that of August 2006. Building Safety staff requested
Peter Erdelyi & Associates to review the revised Westfield drawings and update
their proposal. The updated proposal amount is $47,500.
Peter Erdelyi & Associates is a very qualified structural engineering firm. It is the
firm that performed the structural engineering peer review for the Symantec
project. Building Safety staff was very satisfied with the firm's performance on
the Symantec project and, as such, is recommending that this firm’s services be
utilized for the Westfield project.
FISCAL ANALYSIS:
Building Safety Division has sufficient funds remaining in its fiscal 2006-2007
budget for contract labor (Account 10151500.411700) to cover the cost of this
contract.
ATTACHMENTS:
1. August 8th, 2006, RFP's for Structural Peer Review Services
2. August 28th, 2006, Proposal from Peter Erdelyi & Associates
3. April 9th, 2007, updated Proposal from Peter Erdelyi & Associates
MOTIONS:
That the City Council:
1. Approve a professional services agreement with Peter Erdelyi & Associates to
provide structural engineering peer review for the Westfield Fox Hills Project for
a not-to-exceed cost of $47,500 from Account 10151500.411700 “Contract
Labor”; and
2. Authorize the City Attorney to prepare the necessary contract documents and
authorize the City Manager to execute said documents on behalf of the City.
MEETING DATE: May 7, 2007
AGENDA ITEM: Approval of a Professional Services Agreement with Peter
Erdelyi & Associates for Structural Engineering Peer Review Services Related
to the Westfield Fox Hills Shell Building Remodel/Addition at 6050 Sepulveda
Boulevard.
ATTACHMENTS
Pages
1. August 8th, 2006, RFP's for Structural Peer Review 1-3
• Services
2. August 28th, 2006, Proposal from Peter Erdelyi & 4
Associates.
3. April 9th, 2007, updated Proposal from Peter Erdelyi & 5
Associates9770 CULVER BOULEVARD, CULVER CITY, CA, 90232-0507 www.culvercity.org
ett, etteit CITY
BUILDING SAFETY DIVISION
August 8th, 2006
Peter. T. Erdelyi & Associates
9581 W. Pico Blvd.
suite 8
Los Angeles, CA, 90035
re; request for proposal for a structural peer review for the proposed Westfield Fox Hills
remodel/ addition
Mr. Peter Erdelyi,
Please submit a proposal to perform a structural peer review for a remodel and addition of
approximately 150,000 new square feet to the Westfield Fox Hills Mall.
The structural peer review will be for building structures only and will not include any civil
engineering review. Please submit your proposal by 5:00 pm Thursday, September 1st,
2006.
If you are selected the City will supply you with a completeset of architectural and
structural drawings and structural calculations and a geotechnical report. If you are
selected the structural engineering peer review will need to be completed and returned to
Culver City Building Safety within 25 working days. The project permit application is
expected to be submitted within the next 6 months.
Please contact Building Safety Analyst Donna Neoia with any questions on replying to this
rip. Please supply a contact name and an email address for your contact person for any
updates from Building Safety. Please submit any questions through email
donna.neolaculvercity.oro
cra ig .johnsonAculvercitv.orq
Sincerely,
g
ee,. P(7449-,
Craig Johnson
Building Official
Culver City Building Safety Division
CRAIG JOHNSON, RA, CBO, BUILDING OFFICIAL
BUILDING SAFETY DIV/SION TEL 310-253-5800 FAX 310-253-5824c.
9770 CULVER BOULEVARD, CULVER CITY, CA., 90232-0507 www.culvercity,arg
ettettehi CITY
BUILDING SAFETY DIVISION
August 8th, 2006
Van Dorpe Chow Associates
2200 W. Orangewood Ave.
suite 150
Orange, CA, 92868
re; request for proposal for a structural peer review for the proposed Westfield Fox Hills
remodel/ addition
Mr. Dan Van Dorpe,
Please submit a proposal to perform a structural peer review for a remodel and addition of
approximately 150,000 new square feet to the Westfield Fox Hills Mall.
The structural peer review will be for building structures only and will not include any civil
engineering review. Please submit your proposal by 5:00 pm Thursday, September 1st,
2006.
If you are selected the City will supply you with a complete set of architectural and
structural drawings and structural calculations and a geotechnical report. If you are
selected the structural engineering peer review will need to be completed and returned to
Culver City Building Safety within 25 working days. The project permit application is
expected to be submitted within the next 6 months.
Please contact Building Safety Analyst Donna Neola with any questions on replying to this
rip. Please supply a contact name and an email address for your contact person for any
updated from Building Safety. Please submit any questions through email.
donna.neolaculvercity.orq
craig.iohnson(@,cuivercitv.orq
Sincerely,
Craig Johnson
Building Official
Culver City Building Safety Division
CRAIG JOHNSON, RA, CEO, BUILDING OFFICIAL
BUILDING SAFETY DIVISION TEL 310-253-5800 FAX 310-253-58249770 CULVER BOULEVARD, CULVER CITY, C.A., 90232-0507 www.culvercity.org
elitteit CITY
BliiI.DrNG SAFETY DIVISION
August 8th, 2006
Structural Focus
1005W. 190th St.
Gardena, CA, 92868
re; request for proposal for a structural peer review for the proposed Westfield Fox Hills
remodel/ addition
Mr. David Cooke,
Please submit a proposal to perform a structural peer review for a remodel and addition of
approximately 150,000 new square feet to the Westfield Fox Hills Mall.
The structural peer review will be for building structures only and will not include any civil
engineering review. Please submit your proposal by 5:00 pin Thursday, September ist,
2006.
If you are selected the City will supply you with a complete set of architectural and
structural drawings and structural calculations and a geotechnical report. If you are
selected the structural engineering peer review will need to be completed and returned to
Culver City Building Safety within 25 working days. The project permit application is
expected to be submitted within the next 6 months.
Please contact Building Safety Analyst Donna Neola with any questions on replying to this
rfp. Please supply a contact name and an email address for your contact person for any
updates from Building Safety. Please submit any questions through email.
donna.neolaculvercitv.oro
era ig4oh nsong culvercity.orq
Sincerely,
Craig Johnson
Building Official
Culver City Building Safety Division
CRAIG JOHNSON, RA, CBO, BUILDING OFFICIAL
BUILDING SAFETY DIVISION TEL 310-253-5800 FAX 310-253-5824STRUCTURAL DESIGN
9581 W. Pico B/vd, Suite 8
Los Angeles, CA 90035
T./ (310) 553-9339 Fax poi 284-7927
w ww.erdely I. corn
To:
CITY OF CULVER CITY
CRAIG JOHNSON
9770 CULVER BLVD
CULVER CITY, CA 90232-0507
Proposal & Contract for
Structural Design
PETER T. ERDELYI & ASSOCIATES
ARCHITECTURAL ENGINEERING
From:
Scope of Work
Location:
Owner:
PETER T. ERDELYI & ASSOCIATES, hereafter called "ENGINEER'
PEER REVIEW
FOX HILLS MALL EXTENSION
FOX HILLS MALL
SEPULVEDA BLVD
For the consideration hereafter set forth, Engineer agrees to provide the following service:
I. Structural Engineering Design, including calculations, drawings, details and specifications.
2.Review of Plans before submitted to Building Department
3.Plan check corrections
If changes to the original plans are necessary to be made due to requirements by the Building and Safety, inspector, contractor, or the design
professionals prior to construction, causing an increase in the construction budget, they shall not be treated as damages, but rather value added
items, which would have increased the construction cost if they were included in the original plans.
4.Outside of the structure site improvements, temporary shoring and design of field changes are not included in this fee, but can be requested by owner
or agent and these services may be additionally provided at the applicable hourly rate, indicated below.
Client agrees to pay for the above referenced services as follows:
1. On the acceptance and execution by Client of this Proposal & Contract, and prior to commencing work, a retainer
is required in the sum of.
2. Upon finishing work and prior to submittal to Building and Safety:
3. Sixty (60) days after finishing work or upon the issuance of a building permit, whichever is sooner:
Total fee of:
9,750.00
20,000.00
10,000.00
$39,750.00
The above referenced flat fee is based on plans presented to the Engineer on 8/28/2006
Client further agrees that any work necessitated by changes in the plans made after this date shall be deemed extra work and shall be paid by Client for
Principal Engineer 6250.00 per hour
Professional Engineer $200.00 per hour
Staff Engineers $150.00 per hour
Structural Drafting $150.00 per hour
Structural Observation, Pm-construction meetings, Site visits 8450.00 per occurance
These hourly fees are valid for this calendar year only.
Client also relieves PETER T. ERDELYI personally and PETER T. ERDELYI AND ASSOCIATES STRUCTURAL ENGINEERING as a company, for any
and all responsibilities and liabilities associated with architectural services in connection with the project mentioned above, even though his engineering
stamp and signature may appear on the plans. HE, or HIS company, are responsible for the structural engineering part of the design only. Reimbursable
and out-of-pocket expenses, i.e., digital copy, messengerfees, permit fees, etc., will be charged as applicable.
No plans or calculations can be released without second payment.
Client further agrees to pay a LATE FEE on any unpaid balance, unpaid 30 days after the date of Engineer's original invoice, computed at 10% per annum.
The fee is due and payable whether the Client applied for, or received, a building permit. The parties incorporate herein, make a part hereof, and agree to
be bound by the provisions printed on the reverse side of this agreement
Engineering include minimum code requirements, detailing and specifications to pass governmental review and to obtain building permit only.
IN WITNESS WHEREOF, the parties have accepted, made and executed this Agreement on the terms, conditions and provisions stated above and on the
reverse side of this Proposal & Agreement, on the following day and date:
PETER T. ERDELYI & ASSOCIATES CLIENT:
Signature: Signature:
By: Peter T. Erdelyi By:
Title: President Title:
Date: Date:STRUCTURAL DESIGN
9581 W. Pico Blvd, Suite 8
Los Angeles, CA 90035
Tai (310) 553-9339 Fax (310) 284-7927
www.erdelyi.com
To:
CITY OF CULVER CITY
CRAIG JOHNSON
9770 CULVER BLVD
CULVER CITY, CA 90232-0507
Proposal & Contract for
Structural Design
PETER T. ERDELYI & ASSOCIATES
ARCHITECTURAL ENGINEERING
PETER T. ERDELYI & ASSOCIATES, hereafter called "ENGINEER'
REVISED FOX HILLS EXTENSION
CITY OF CULVER CITY
CRAIG JOHNSON
9770 CULVER BLVD
CULVER CITY, CA 90232-0507
From:
Scope of Work
Owner:
For the consideration hereafter set forth, Engineer agrees to provide the following service:
1. Structural Engineering Design, including calculations, drawings; details and specifications.
2. Review of Plans before submitted to Building Department
3. Plan check corrections
If changes to the original plans are necessary to be made due to requirements by the Building and Safety, inspector, contractor, or the design
professionals prior to construction, causing an increase in the construction budget, they shall not be treated as damages, but rather value added
items, which would have increased the construction cost if they were included in the original plans.
4.Outside of the structure site improvements, design, temporary shoring and field changes are not included in this fee, but can be requested by owner or
agent and these services may be additionally provided at the applicable hourly rate, indicated below.
Client agrees to pay for the above referenced services as follows:
1.On the acceptance and execution by Client of this Proposal & Contract, and prior to commencing work, a retainer
is required in the sum of
2. Upon finishing work and prior to submittal to Building and Safety:
3. Sixty (60) days after finishing work or upon the issuance of a building permit, whichever is sooner:
17,500.00
25,000.00
5,000.00
Total fee of: $47,500.00
The above referenced flat fee is based on plans presented to the Engineer on 4/9/2007
Client further agrees that any work necessitated by changes in the plans made after this date shall be deemed extra work and shall be paid by Client for.
Principal Engineer $250.00 per hour
Professional Engineer $200.00 per hour
Staff Engineers $150.00 per hour
Structural Drafting $150.00 per hour
Structural Observation, Pre-construction meetings, Site visits $450.00 per occurance
These hourly fees are valid for this calendar year only.
Client also relieves PETER T. ERDELYI personally and PETER T. ERDELYI AND ASSOCIATES STRUCTURAL ENGINEERING as a company, for any
and all responsibilities and liabilities associated with architectural services in connection with the project mentioned above, even though his engineering
stamp and signature may appear on the plans. HE, or HIS company, are responsible for the structural engineering part of the design only. Reimbursable
and out-of-packet expenses, i.e., digital copy, messenger fees, permit fees, etc., will be charged as applicable.
No plans or calculations can be released without second payment.
Client further agrees to pay a LATE FEE on any unpaid balance, unpaid 30 days after the date of Engineer's original invoice, computed at 10% per annum.
The fee is due and payable whether the Client applied for, or received, a building permit. The parties incorporate herein, make a part hereof, and agree to
be bound by the provisions printed on the reverse side of this agreement.
Engineering include minimum code requirements, detailing and specifications to pass governmental review and to obtain building permit only.
IN WITNESS WHEREOF, the parties have accepted, made and executed this Agreement on the terms, conditions and provisions stated above and on the
reverse side of this Proposal & Agreement, on the following day and date:
PETER T. ERDELYI & ASSOCIATES
CLIENT:
Signature:
Signature:
By:
Peter T. Erdelyi
By:
Title:
President
Title:
Date:
Date: