title
Approve the Draft of the Run of Show for Juneteenth 2026 Celebration with Amendments, if Any.
body
Meeting Date: April 15, 2026
Contact Person/Dept: Edgar Varela/Special Events Manager
Phone Number: (310) 253-5752
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: Yes [X] No []
Public Notification: (E-mail) Meetings and Agendas - MLK Celebration and Juneteenth Advisory Committee (4/9/2026); (E-mail) Parks, Recreation & Community Service Department Updates (4/9/2026)
Department Approval: Adam Ferguson, PRCS Director (4/9/2026)
____________________________________________________________________________
RECOMMENDATION
Staff recommends that the Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee approve the draft of the run of show for Juneteenth 2026 Celebration with amendments, if any.
BACKGROUND
The Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee (Advisory Committee) is tasked with advising Parks, Recreation and Community Services (PRCS) staff with the planning of the Juneteenth 2026 Celebration. With the timeline of the event approximately two months away, staff has put together a draft of the run of show (attachment 1) for the Advisory Committee to discuss on what are appropriate events and at what time they will occur.
DISCUSSION
Staff is presenting a draft of the run of show for the committee to discuss. At this stage, the schedule remains unpopulated and serves as a framework to guide discussion on the structure, timing, and flow of activities for the Juneteenth 2026 Celebration. The Advisory Committee will have the opportunity to provide input on what elements should be included, such as performances, speakers, presentations, and recognitions and determine the most appropriate sequence and timing to ensure a cohesive and engaging program.
In addition to discussing the program flow, the Advisory Committee should also consider the logistical components that support a smooth and successful event. This includes determining the starting and ending time of the event, appropriate arrival and setup times for staff, technical crews, and vendors to ensure that all elements are in place before the program begins. Staff and tech teams should arrive early to oversee site preparation, conduct sound and equipment checks, and address any unforeseen needs. Vendors should be scheduled to arrive with sufficient time for setup without overlapping with key rehearsals or guest arrivals. A dedicated technical rehearsal time should be established for performers to test sound levels and stage transitions. Clear timelines for performer arrival, setup, and breakdown should also be identified to maintain organization and efficiency throughout the event day.
FISCAL IMPACT
The Adopted Budget for Fiscal Year 2025-2026 includes $20,000 in funding for Juneteenth 2026 Celebration in General Fund Account 10116100.517560 (Non-Departmental Special Event Grant & Excursions/Departmental Supplies).
ATTACHMENTS
1. 2025-10-15 ATT 1 Juneteenth 2026 Celebration Draft Run of Show
MOTIONS
That the Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee:
Approve the Draft of the Run of Show for the Martin Luther King Jr. Celebration Event 2026.