City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council authorize the acceptance and appropriation of
grant funds in the amount of $7,468, awarded by the California Office of Traffic
Safety for overtime reimbursement to fund a seat belt enforcement program which
will take effect between May 12, 2008 and June 1, 2008; and authorize a budget
amendment to reflect the grant revenue and appropriation accounts.
A budget amendment requires a 4/5
th
vote of the City Council
BACKGROUND:
The California Office of Traffic Safety, through the National Highway Safety
Administration, is contracting with the University of California, Berkeley, Traffic
Safety Center to provide funds to law enforcement agencies for the purpose of
conducting a seat belt enforcement program from May 12, 2008 to June 1, 2008.
The “Click It or Ticket” goal is to increase seat belt use statewide to 95.0% in 2008
through the combined efforts of the California Highway Patrol, Office of Traffic
Safety and local law enforcement. The “Click It or Ticket” strategy during 2008 is
to focus public information and enforcement on persons who fail to use seat belts.
The Office of Traffic Safety will coordinate the public information element of the
campaign one week prior to, during and after the 2008 National Mobilization
period. The Culver City Police Department will also issue a press release prior to
the enforcement period emphasizing the importance of using occupant restraint
systems and announcing the seat belt enforcement period.
Meeting Date: 05/12/08 Item Number: A-1
AGENDA ITEM: Authorization of the Acceptance of “Click It or Ticket” Grant
Funds for Overtime Reimbursement from the California Office of Traffic Safety;
and Authorization of a Budget Amendment to Appropriate said Funds.
Contact Person/Dept.: Lt. Manuel Ariza Phone Number: (310) 253-6251
Fiscal Impact: Yes [x] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (05/07/08)
Department Approval: Don Pedersen,
Chief of Police (03/20/2008)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/06/08)
Fiscal Impact Review:
Jeff Muir (by M. Noller) (05/07/08)
City Manager Approval:
Jerry B. Fulwood (05/07/08) City of Culver City, California
City Council Agenda Item Report
The seat belt enforcement program will be conducted during daylight hours or at
night in well-lit areas where the wearing, or not wearing, of seat belts by vehicle
occupants can be observed by officers. Enforcement should be conducted in
areas where seatbelt surveys were conducted prior to the enforcement program.
In Culver City during 2007, there were a total of 370 persons injured in collisions as
compared to 303 persons injured in 2006, an increase of 22%. It has been proven
that wearing a seal belt can decrease the possibility of injuries. By combining an
enforcement program with a public education program, the Police Department is
trying to reduce the number of persons injured in traffic collisions.
The Culver City Police Department is eligible to receive up to $7,468.00 for the
reimbursement of overtime in conducting the seat belt enforcement program
between May 12 and June 1, 2008. The Police Department’s application was
accepted (Grant No. CT08101). However, due to time restraints in which the
signed contract for the grant had to be submitted by March 14, 2008, the City
Manager signed it so as to not lose this funding opportunity. The item is presented
now for the City Council’s information and approval.
PROPOSED USED OF FUNDS:
The $7,468.00 will fund overtime reimbursements during the enforcement period.
MATCHING FUNDS:
There are no matching funds required.
FISCAL ANALYSIS:
The overtime used for the seat belt enforcement program are reimbursed and
funded completely by the grant. The maximum allowed cost is $7,468.00.
ATTACHMENTS:
1. Completed grant application
2. Grant award letter, No. CT08101
MOTION: City of Culver City, California
City Council Agenda Item Report
That the City Council:
1. Authorize the acceptance of grant funds from the California Office of Traffic
Safety to fund overtime reimbursement for the “Click it or Ticket” program.
2. Appropriate $7,468 from the California Office of Traffic Safety in Fiscal Year
2007/2008 in 41442700.341440 (revenue account - Sobriety Checkpoint Award
Grant) and 41442700.411300 (expenditure account – Overtime) to fund
overtime reimbursement costs.
A budget amendment requires a 4/5
th
vote of the City Council
3. Designate the City Manager, or his designee, as the authorized City official to
execute and file all documents needed to implement the Sobriety Checkpoint
grant offered by the California Office of Traffic Safety.
MEETING DATE: May 12, 2008
AGENDA ITEM: Authorizing the acceptance of a "Click it or Ticket" grant
for overtime reimbursement from the California Office of Traffic Safety and
to authorize a Budget Amendment upon the approval of the grant.
ATTACHMENTS
Panes
1. Click It or Ticket Grant Application
1-2
2. Grant Award Letter, No CT08101
3-7 Population Maximum Allowable Grant Amount
Under 5,000 Maximum $2,500
5.001 - 25,000 Maximum $5,000
25,001 - 50.000 Maximum $7,500
50,001 - 75,000 Maximum $10,000
75,001 - 100,000 Maximum $12,500
100,001 - 125.000 Maximum $15,000
125,001 - 150.000 Maximum $20,000
150,001 - 175.000 Maximum $22,500
175,001 - 200,000 Maximum $30,000
200.001 -225,000 Maximum $32,500
225.001 - 250.000 Maximum $40,000
250,001 and Over Maximum $45,000
UC/State University/College/Airport Maximum $2.000
Page 1 of 2
2065 • 12113107
APPLICATION
CLICK IT OR TICKET MINI-GRANT PROGRAM
FOR LOCAL LAW ENFORCEMENT AGENCIES
October 01, 2007 - September 02, 2008
Application Due Data: January 9, 2008
Sign and mail to:
Click It Or Ticket Program
University of California Berkeley - Traffic Safety Center
2614 Dwight Way MC 97374, Berkeley. CA 94720-7374
Fax: 510 643-9922
If you have questions, email: dickit@lists.berkeley.edu or call Akilah Cadet at 510 643-1775
Section 1: Contact and City Information
Location of Seatbelt Enforcement (Name the City/campus/aIrport): Culver City
Name of Agency Conducting the Seatbelt Enforcement: Culver City Police Department
Agency Address Street (1): 4040 Duquesne Avenue
Street (2):
City/Zip/County: Culver City 90232 Los Angeles
Agency Contact Nameffitle: Manuel Ariza Lt
Contact Telephone/Ext.IFax: (310) 253-6260
(310) 253-6276
Contact Email Address: manuelariza@culvercity.org
Section 2: Maximum Allowable Grant Amount
Check the appropriate box to Identity the Maximum Allowable Grant Amount you can request.
http://66.117.132.19/fmi/i wp/egi?-index=6&-recid= 1002&-relatedrecid= 1002&-buttonser... 12/13/2007
PNG-EPersonnel Estimated Estimated Maximum Total % % % % % Total % Total
Number Number of Hourly OT Cost OASDI Workers Medicare Other Other Benefits Benefit
of OT Hours OT Rate Without Comp Benefits Benefits (e+f+g Amount
Personnel Per Person Without Benefits (Specify (Specify +h+1) (d x J/100)
Benefits (e x b x c) below) below)
(a) (13) (0) (d) (e) M (g) (11) (I) W (k)
Total OT Without Benefits (sum of column d):
57431.20 Total Benefit Amount (sum of column ic): $0.00
Total Amount Requested (must not exceed Maximum Amount to be Requested in Section 2):
87,53120
Specify Additional Benefits: (if any listed in column h and i):
Supervisor
Officer/
Deputy (1)
Officer/
Deputy (2)
30 4.0 362.78 57.531.20 0.000 0.000 0.000 0.000 0.000 0.000 $0.00
CSO
Dispatcher
Admin
Other (1)
Other (2)
Page 2 of 2
Section 3: Personnel Category Overtime Hours and Rates
The Traffic Safety Center reimburses oak the actual overtime costs (hourly rate and benefits) for the personnel categories listed below. Personnel
activities are budgeted by activity. Ust the types of personnel that will be working the grant. Indicate the percentages of the different gvertme
benefits (REQUIRED).
Overtime benefit costs are always lower than benefit costs for regular hourly rates. Only benefits earned as a percentage of
hourly pay are allowable. Overtime beneMs are usually between 9% . 12% of the hourly overtime rate.
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded operations may be conducted by personnel
such as an Officer. Lieutenant. Sergeant. Corporal. Deputy, Community Services Officer. Dispatcher. Administrative, etc., depending on the titles
used by the agency. Personnel will be deployed as needed to accomplish the grant goal and objectives.
bmitted by:
a • 3 -P007
Signature
Data
Mhtide rt
kgrzA
I /el/ Tr7VA11r
Print Name
Tltle/Rank
http://66.117.132.19/fmi/iwp/cgi?-index =6&-recid= 1002&-relatedrcc id= 1 002&-buttonscr . 12/13/2007
P461Tra The Regents of the University of California
School of Public Health, Berkeley,
i i 71.4' with Primary Funding from the|109| California Office of Traffic Safety
'., i.FI. 64
. x, • f
GRANT
GRANT NUMBER
CT08101
1. Title of Program •
Click It or Ticket Program For Local Law Enforcement Agencies
2. Name of Applicant Agency
CULVER CITY, CITY OF
4. Period of Grant
Month - Day . Year
From: 10101/07
To: 07/31/08
3. University of California Berkeley, Traffic Safety Center
DAVID RAGLAND, DIRECTOR, UC BERKELEY TRAFFIC SAFETY CENTER
6. Description of Program
The goal of the California Click It Or Ticket (CIOT) project is to increase seat belt use statewide to 95% by July 31, 2008. Through the
combined efforts of state and local law enforcement agencies, a seat belt enforcement campaign will be conducted during a 21- day
mobilization period. May 12 -June 1, 2008, in support of the national Click It or Ticket mobilization. Grant funds will be used to increase
the number of seat belt enforcement hours incurred by first line supervisors, officers, and clerical/administrative personnel. The additional
hours will be incurred on an overtime basis. During the mobilization period, the Culver City Police Department will enforce seat belt use
in Culver City in accordance with this grant. Incorporated into this grant are attached: Schedules A - Description, Schedule B - Budget
Narrative, and Schedule C -Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $7,468.00
7. Approval Signatures (By signing this Dace. Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized
Signature
Name: Brian C. Donohue Phone: 510 642-3120
Title: Business Contracts Administrator Fax: 510 642-8604
Address: Business Contracts Office
6701 San Pablo Avenue, MC 5600
Berkeley, CA 94720-5600
Email: donohue@berkeley.edu
B. Authorizing Official For Applicant Agency
Name: Jerry Fulwood Phone: (310) 253-6035
Title: City Manager Fax: (310) 253-6010
Address: 9770 Culver Blvd
Culver City, CA 90232
E ail: jemi. !woo...? culvercity.org
• IN
, • _.......,,,,,,,, , . 1 ._... .6 1'. .. 4 11r 3h-do
(Signature) (Date)
I
(Signature) (Date)
C. Agency Office Authorized to Receive Payments
Agency: Culver City, City of Phone: (310) 253-5865
Office: City Treasurer
Address: 9770 Culver Blvd
Culver City, CA 90232
Tax 10 1: 95-6000701
Contact Person: Crystal Alexander
Email: crystal.alexander©culvercity.org
D. Optional: Individuals Authorized to Sign Claims (In
addition to the Authorizing Official for Applicant Agency)
Name: Manuel Ariza Title: Lieutenant
(Signature) (Date)
Name: Tffie:
(Signature) (Date)
Page 1
PACIF 3Culver City, City of
Schedule A - Description
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No, CT08101
GOALS
To increase seat belt use, statewide, to 95% by July 31, 2008.
PROJECT OBJECTIVES
1. To conduct on an overtime basis, enforcement operations specifically targeting seat belt violations
during the 21-day mobilization period, May 12 through June 1, 2008.
2. To attend the Traffic Safety Centers (TSC's) pre-operational training for supervisors, officers and
support personnel who'll be conducting occupant protection roll call training for the seat belt
enforcement operations.
A representative(s) from the applicant agency's finance department should attend.
3. To conduct a pre-operational seat belt compliance survey in the period, May 4 —11, 2008.
4. To conduct by May 12, close of business, an occupant protection roll call training for officers and
administrative personnel participating in the seat belt enforcement operations during the mobilization
period.
5. To conduct a post-operational seat belt compliance survey in the period, June 2 — 9, 2008.
6. To submit a mobilization report, pre- and post-operational seat belt compliance survey results, and the
press release announcing the CIOT program to the TSC by June 30, 2008. These forms are required to
receive reimbursement for claimed costs.
7. To submit to the TSC all appropriately completed and required documentation for claims made
(Schedule B lists the required documentation) by July 31, 2008. The grant covers only overtime
personnel costs. Other direct costs are not reimbursable. Indirect costs are not reimbursable.
Note: Nothing in this grant shall be interpreted as a requirement, formal or informal, that a particular police officer
issue a specified or predetermined number of citations in pursuance of the obligation.
MEDIA OBJECTIVES
1. To issue a press release before May 12, 2008 announcing the 2008 Click It or Ticket mobilization
period.
2. If using the OTS press release template provided by TSC, forward press releases, media
advisories, alerts, and other press materials to TSC concurrently with distribution to the media. If
any other press release format or copy is used, press releases must be submitted to the OTS
Public Information Officer at pio@ots.ca.gov for review and approval at least 14 days in advance of
the mobilization. The approved press releases must be also sent to the TSC.
3. To use the following standard language in all press, media, and printed materials: -Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration.-
METHOD OF PROCEDURE
Phase I: Program Preparadon (February 1, 2008 to May 3, 2008)
1. The individual(s) responsible for the occupant protection roll call training for officers and staff
participating in the enforcement operation must attend the TSC pre-operational training (to be held at
various locations in the state during March - April 2008). The pre-operational training will instruct
attendees on the applicable occupant protection statutory and regulatory requirements. The occupant
protection roll call training conducted by the grantee must cover the applicable occupant protection
statutory and regulatory requirements. Supervisors and officers must receive occupant protection roll
call training prior to the mobilization.
2. Personnel responsible for completing the mobilization report, conducting the pre- and post-operational
seat belt compliance surveys, and the claim are encouraged to attend the TSC pre-operational
training. The reporting requirements and the claim procedures have changed from prior grant
processes.
Note: Personnel and travel costs associated with attending the TSC pre-operational training are not reimbursable
under this grant.
page 2
A-6; e-- 4Culver City, City of
Schedule A - Description (continued)
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08101
Phase 11: Pre-Operational Seat Belt Compliance Survey(s) (May 4-11, 2008)
3. Conduct a pre-operational seat belt compliance survey(s) at a representative location(s) in the area(s)
selected for seat belt enforcement. Use the seat belt compliance survey form available at
http://www.tsc.berkeley.edu/seatbeltminigrants/.
4. The survey (s) must be conducted during daylight hours, or in well-lit areas if conducted at night. There
should be sufficient Illumination for officers to accurately observe whether vehicle occupants are
wearing (or not wearing) seat belts.
5. Send the survey form(s) to the TSC.
Phase III: Seat Belt Enforcement Mobilization Period (May 12, 2008 — June 1, 2008)
6. Issue a press release announcing the 2008 CIOT mobilization. Use the sample OTS press release
provided by TSC.
7. Use OTS's tagline Click It or Ticker and OTS publication materials. National (NHTSA) materials can
be used to support the OTS tag line.
8. Where appropriate, coordinate with other grantees served by the same local community newspaper to
issue a combined press release. Plan ahead to meet newspaper deadlines.
9. Send the press release to the TSC.
10. Deploy enforcement officers on an overtime basis for saturation patrols (which cover specific
geographical areas), enforcement zones (which take place on specific roadways), or a combination of
both. Note: This grant will not reimburse overtime for seat belt checkpoints.
11. Assign dispatchers as appropriate, on an overtime basis.
12. Assign CSOs and administrative/clerical staff to overtime shifts as appropriate, for administrative duties
including, but not limited to, the collection of seat belt enforcement data.
Phase IV: Post-Operational Seat Belt Compliance Survey(s) (June 2 — 9, 2008)
13. Conduct a post-operational seat belt compliance survey(s) at the same location(s) as for the pre
operational seat belt compliance survey(s).
14. The survey(s) must be conducted during daylight hours, or in well-lit areas if conducted at night. There
should be sufficient illumination for officers to accurately observe whether vehicle occupants are
wearing (or not wearing) seat belts.
15. Send the survey form(s) to the TSC.
Phase V: Mobilization Report (June 10— 30, 2008)
16. Submit the mobilization report on-line by June 30, 2008. (TSC will email the log-on instructions).
17. The following Information must be provided in the on-line mobilization report form:
a. Description of the enforcement strategy (i.e., saturation patrol and/or enforcement zone)
b. Number of overtime hours by personnel classification
c. Number of seat belt citations for 16 years of age and older
d. Number of seat belt citations for 15 years'of age and younger
e. Pre- and post-operational seat belt survey results
f. Number of "other types of enforcement actions by personnel assigned to the overtime seat belt
enforcement operation
g. Certification that an occupant protection roll call training session(s) was conducted
Phase VI: Claim Submission (July 1 — July 31, 2008)
22. Prepare the claim in accordance with the requirements in Schedule B — Budget Narrative.
23. Submit the claim by July 31. 2008,
papa 3
PA6FCulver City, City of
Schedule B - Budget Narrative
Click it or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08101
The Culver City, City of will be reimbursed up to the Grant Total of $7,468.00 for actual overtime personnel costs of
conducting a seat belt enforcement operation during the mobilization period, May 12, 2008- June 1, 2008. The
Grant Total of $7,468.00 is based upon the overtime rates submitted by the grantee.
Overtime reimbursement will reflect actual costs (OT hourly rate and overtime benefit rate) of the personnel
conducting the seatbelt enforcement operation. Other direct costs are pot reimbursable, Indirect costs are nat.
reimbursable.
Only benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates are always
lout than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel On an overtime basis. Grant-funded operations may be
conducted by personnel such as an officer, lieutenant, sergeant, corporal, deputy, community services officer,
dispatcher, clerical/administrative, etc. depending on the titles used by the agency. Personnel will be deployed as
needed to accomplish the grant goals and objectives.
Officer time incurred in the period following the mobilization period are rigL reimbursable.
Clerical/administrative/CSO time incurred during and following the mobilization period are reimbursable in accordance
to Method of Procedure Phase III item 12.
Reimbursements are contingent upon the following:
I. The mobilization report has been submitted (on-line).
The press release announcing the CIOT mobilization has been submitted.
The claim form is complete and correctly filled out.
iv. Overtime slips verifying the personnel overtime hours in the claim are attached to the claim.
v. A ledger report(s) supporting the claim amount is attached to the claim.
vi. The information in the overtime slips and the ledger report fully support the claim.
vii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals
Authorized to Sign Claims (Box D) as designated in the grant cover page.
vii. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with TSC documentation requirements.
viii. The claim is submitted no later than July 31. 200i.
page 4
PA6F-Culver City, City of
Schedule C - Terms and Conditions
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08101
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California its officers, agents and employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be
injured or damaged by Applicant Agency In the performance of this grant.
B. GOVERNING LAW
This Grant shall be governed by and construed in accordance with the laws of the State of California.
C. NON-ASSIGNABILITY
The obligations of the applicant agency under this Grant are not assignable to any third party
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California or any abbreviation thereof, or any name of
which "University of California "is a part, or any trademarks of the University, in any commercial context, such as may
appear on products, in media (including web sites) and print advertisements in cases when such use may imply an
endorsement or sponsorship of the Applicant Agency, its products or services. All uses of the University's name and
trademarks, therefore, must first receive prior written consent of The Regents of the University of California through
the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code
Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without
cause at any time upon giving prior written notice. In the event that this grant is suspended, terminated or
abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be
computed in accordance with the Payment Schedule B, provided that the maximum amount payable to the Applicant
Agency for its services shall not exceed the Grant Total on Schedule B for services provided hereunder prior to the
effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS AND CONDITIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained In OTS Grant
Program Manual, Chapter 6, Exhibit 6-A www.ots.ca.gov ,
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