City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council:
1. Discuss the roles of the various City Commissions; and,
2. Introduce an Ordinance repealing and replacing Chapter 3.03 of the Culver City
Municipal Code (CCMC) relating to City Commissions and Agencies; and,
Meeting Date: 06/27/11 Item Number: C-3
AGENDA ITEM: 1) Discussion of the Roles of City Commissions under the New
City Charter; 2) Introduction of an Ordinance Repealing and Replacing Chapter
3.03 of the Culver City Municipal Code (CCMC) Relating to City Commissions and
Agencies;3) Adoption ofa Resolution Amending City Council Policy 2007-01
Entitled “City Commissions,” and Rescinding Resolution No. 2007-R029; 4)
Adoption of a Resolution Amending City Council Policy 3304 and Rescinding
Former City Council Policy 3304; 5) Adoption of a Resolution Amending City
Council Policy 3303 and Rescinding Former City Council Policy 3303; 6)
Introduction of an Ordinance Amending CCMC Section 9.10.040 to Designatethe
Public Works Director as the Person Responsible for Street and Parkway Trees
Including the Removal of Trees with an Appeal to the PRCS Commission; 7)
Introduction ofan Ordinance Amending CCMC Section 7.01.230.B.2 Clarifying
those Individuals Eligible to Receive Parking Decals Which Exempt their Vehicles
from Parking or Standing Provisions; and 8) Adoption ofa Resolution Amending
City Council Policy Statement Number 3003 Entitled “Issuance of City Parking
Decals” and Rescinding Former City Council Policy 3003; and 9) Directing the
City Manager to Present a Report at a Future City Council Meeting which
Discusses the Application of Similar Rules and Regulations to the City’s
Committees and Boards, as Appropriate.
Contact Person/Dept.:
Martin R. Cole, Asst.City Manager
Heather Baker, Asst.City Attorney
Phone Number:
(310) 253-6000
(310) 253-5660
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: City Commissioners (05/26/11 and 06/22/11); Meetings and
Agendas – City Council (06/22/11)
Department Approval:
Martin R. Cole (06/20/11)
City Attorney Approval:
Carol Schwab/Heather Baker) (06/20/11)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (06/22/11)
City Manager Approval:
John Nachbar (06/22/11) City of Culver City, California
City Council Agenda Item Report
3. Adopt a Resolution amending City Council Policy 2007-01 entitled “City
Commissions,” and rescinding Resolution No. 2007-R029; and,
4. Adopt a Resolution Amending City Council Policy 3303 and rescinding former
City Council Policy 3303
5. Adopt a Resolution Amending City Council Policy 3304 and rescinding former
City Council Policy 3304
6. Introduce an Ordinance amending CCMC Section 9.10.040 designating the
Public Works Directoras the person responsible for street and parkway trees with
an appeal to the PRCS Commission; and,
7. Introduce an Ordinance amending CCMC Section 7.01.230.B.2 clarifying those
individuals eligible to receive parking decals which exempt their vehicles from
parking or standing provisions; and,
8. Adopt a Resolution amending City Council Policy 3003 entitled “Issuance of City
Parking Decals” and rescinding former City Council Policy 3003.
BACKGROUND:
Since its incorporation in 1917, the City of Culver City has grown in both size and
population. As the City has “evolved” over the past 94 years, the City Council has
(either by the former City Charter’s requirement or under its own prerogative)
determined to create four Commissions to provide advice to the City Council on the
general topics of (1) Civil Service, (2) Cultural Affairs, (3) Parks, Recreation and
Community Services, and (4) Planning. In addition to providing advice to the City
Council, under the former Charter and existing provisions of the Culver City
Municipal Code (CCMC), several Commissions currently perform duties which may
result in final decisions, including quasi-judicial hearings.
On April 11, 2006, Culver Cityvoters approved a new CityCharter (New Charter),
which became effective on July 1, 2006 (Attachment 1). Among several significant
changes implemented as part of the New Charter, the following provision related to
the City’s Commissions was adopted:
City of Culver City, California
City Council Agenda Item Report
SECTION 1100. IN GENERAL.
The City Council may, by ordinance, establish and abolish
such commissions and boards as it may determine, from
time to time, to be necessary for the effective and efficient
governance of the City, to encourage citizen participation in
local government and maintain positive human relations in
the community.
As no specific Commissions were created under this provision in the New Charter,
the City Council has an opportunity to review the structures and operations of the
City’s Commissions as it considers possible amendments to the existing regulations
in the CCMC, as well as current Resolutions and City Council Policies. In addition,
at a facilitated meeting held in February, 2007 which included several of the City’s
Commissioners, the City Council discussed the operations of the City’s
Commissions and considered several insightful comments from City Commissioners.
This item was originally presented to the City Council in April of 2008 as part of the
implementation of the New Charter.
At that time, a number of Commissioners voiced concerns to both the sitting Council
Members and the Council Members-Elect. Amongst the concerns voiced, the
Commissioners felt they had not been given sufficient time to review and provide
input on the recommendations made by the City Council Subcommittee on the Roles
of Commissions (Council Subcommittee). The City Council determined it would not
hear the item at that time, in order to provide an opportunity for Commissioners to
provide feedback on the various recommendations contained in the staff report.
Since April of 2008, the Council Subcommittee, along with the City Manager,
Assistant City Manager, City Attorney, Assistant City Attorney, Department Heads
and other key staff, met a number of times with subcommittees formed by each
Commission (Commission Subcommittees). During these meetings, the Council
Subcommittee and staff listened to the concerns voiced by the Commission
Subcommittees. The Commission Subcommittees then returned (often on more
than one occasion) to their respective Commissions to provide an update and
receive additional feedback from the full Commissions. At one meeting of the
Council Subcommittee, the professional consultant who advised the Charter Review
Committee shared his views on the roles of Commissions directly with the Council
Subcommittee, including the distinction between an advisory commission and a
managing commission. His conclusion was that the main role of Commissions in a
City Council-City Manager form of government is to advise the City Council (and City of Culver City, California
City Council Agenda Item Report
sometimes the City Manager) on policy issues with administration authority vested in
the City Manager.
This item returned to the City Council for consideration on July 26, 2010 (a copy of
the staff report is included as Attachment 2 to this report). During that meeting,
several Commissioners, particularly from the Civil Service Commission, were
concerned about staff’s recommendations concerning that Commission’s role. The
City Council preliminarily approved all of staff’s recommendations with the exception
of the following (and a third clarifying item):
(1) City Council determined that Commissioners and School Board Members
should still be permitted to receive parking decals; and
(2) City Council directed the City Manager to meet with the Civil Service
Commission to determine how the Commission could best serve the City
Council, in performing their prescribed duties, while allowing the City
Manager to perform his role under the current Council-Manager form of
government.
(3) That the proposed language for term limits be clarified such that an individual
cannot serve more than two consecutive terms on a specific single
Commission (but could serve on more than one Commission).
Since that time, further action on this item was put on hold until our then new City
Manager had a chance to review the substantial background regarding this issue.
Per City Council’s direction, the City Manager has met with the Civil Service
Commission on approximately three occasions. Most recently, on February 2, 2011,
the City Manager held a study session with the Civil Service Commission to work
through the outstanding issues involving the Commission’s role. During that meeting
and after significant discussion by the Commissioners and between the Commission
and the City Manager, the Commission supported the recommended changes to the
Commission’s role that are set forth in the proposed Ordinance presented for the
City Council’s consideration this evening (Attachment 3).
The New Charter requires the City Council, the Commissions, the “chief executive
officer” of the City (the City Manager) and staff to perform different roles when
compared to the former CAO form of government which existed under the former
Charter. These changes are significant. After almost three years of receipt of
comment and consideration of this issue by the Council Subcommittee, it is
important and legally required for the City Council to fully implement the City
Council-City Manager form of government in accordance with the New Charter. City of Culver City, California
City Council Agenda Item Report
At this time, staff believes it has been able to work through the remaining issues with
regard to this transition and that the Commissions support the proposed changes
and clarifications presented this evening.
DISCUSSION:
One of the important general concepts espoused by the Charter Review Committee
in recommending the New Charter to the City Council was to streamline the
management of the City under the policy direction of the City Council and the
operational management of a City Manager. As part of that streamlining, the New
Charter provided the specific opportunity embodied in Section 1100 for the City
Council to review the structure under which the City’s Commissions are created,
members appointed, and business transacted. The following paragraphs outline the
general issues embodied in the proposed Ordinances and Resolutions:
General Operational Items Applicable to all Commissions
The former Charter and existing CCMC provided for differing provisions relating to
the creation and general role, membership, appointment/removal process, parking
decals, official City Identification, and allowance for attending meetings. The
following items are proposed to apply to all Commissions:
(1) Creation and General Role
The New Charter does not mandate that specific Commissions be established;
rather it allows the City Council to create Commissions by ordinance. Therefore,
attached for the City Council’s consideration is an Ordinance which clarifies and
updates the structure, membership, and duties of each of the City’s four
Commissions, currently existing in the CCMC. Included in the proposed Ordinance
are provisions which standardize, where appropriate, various procedures which the
Council Subcommittee and staff believe should be standardized amongst all
Commissions for the effective and efficient governance of the City in accordance
with the New Charter.
The Council Subcommittee also recommends that training for Commissioners be
subject to the prior approval of the Department Head or the City Manager. The
attached revised City Council Policy 2007-01 has an appropriate amendment.
City of Culver City, California
City Council Agenda Item Report
(2) Policy Creation
Under the New Charter (see Section 300), the authority to provide policy direction
vests solely in the City Council. Additionally, Section 700 provides the City Manager
with the authority to “direct and supervise the administration of all City Departments.”
To implement this structure, the proposed Ordinance includes provisions clearly
defining the specific role of Commissions to act in an advisory capacity to the City
Council which is the sole body charged with providing policy direction to the City
Manager. There are a few exceptions to this advisory role for the Commissions,
when duties are delegated to the Commissions by the Council, such as when they
are acting in a quasi-judicial capacity. Further, as provided for in Section 701,
“Neither the City Council, nor any Council Member shall…interfere in any way with
the performance of the duties of any City employee…” By extension, this “Non-
Interference Clause” applies to appointees of the City Council, including City
Commissions.
(3) Membership
Under the New Charter (see Section 602), candidates for the office of City Council
Member are required to be: (1) residents of the City and (2) qualified electors
(registered voters) for the 30 days immediately preceding the filing of nomination
papers and during their term of office. It is proposed these requirements related to
residency and voter registration be replicated for membership of allfour
Commissions (currently such a requirement is only applicable to the Civil Service
and Planning Commission). Further, any person who holds a paid position with the
City (a City employee) shall not be eligible for appointment to a City Commission
(the CCMC currently expressly prohibits City employees from serving on two of the
Commissions – it is proposed to apply this standard to all Commissions). Finally, it
shall be expressly stated that one person may only serve on one Commission at any
time (this does not include committees, boards, or ad-hoc bodies created by the City
Council or other Legislative Body that consists of the City Council Members (for
example, the Redevelopment Agency Board) – except where there is incompatibility
of offices).
(4) Appointment/Removal and Disciplinary Process
As the elected, policy-making body, the City Council is the highest authority in
Culver City. As such and in accordance with the New Charter, the City Council is
empowered to establish and abolish Commissions. As creations of the City Council,
Commissions are subject to the general oversight of the City Council and
Commissions and their members must comply with policies and other actions City of Culver City, California
City Council Agenda Item Report
adopted by the City Council. Furthermore, as representatives of the City Council,
Commissioners are held to a very high standard of conduct. Therefore, it is
proposed that the City Council may appoint and remove Commissioners with a
majority vote, with or without cause. Commissioners serve at the pleasure of the
City Council and may be appointed or removed under that standard.
As a result of comments provided by Commissioners to the City Manager in 2008
when City Council Policy 2001-001 was presented to each Commission, staff is also
providing examples of misconduct which would subject a Commissioner to
disciplinary proceedings. Also, should it become necessary to discipline
Commissioners, the amended City Council Policy 2007-01 provides for various
means of discipline available to the City Council.
(5) Terms
CCMC Chapter 3.03 currently provides for a term of four years with a limit of two
consecutive terms (and the ability to re-apply for additional terms with an absence of
two years between terms).
The Subcommittee recommends the City Council adopt terms for the Commissions
that meet the following criteria:
(a) The City Council shall endeavor to consider appointments to Commissions in
May or early June and Commission terms shall begin on July 1 of odd
numbered years (except where an unexpected vacancy occurs)
(b) Commission terms shall be staggered in a fashion similar to that of the City
Council (as a hypothetical example, three seats shall hold terms from July 1,
2011 to June 30, 2015 and two seats shall hold terms from July 1, 2012 to
June 30,2016.
(c) Commissions with memberships of more than five persons shall be
staggered in a similar fashion as determined by the City Council at the time
creation of such a Commission is considered by the City Council.
Under these proposed criteria, 2012 will be the first “transition year” with some or all
of the Commissioners appointed in 2012 subject to a term of less than four years
(most likely a three year term). After the “transition year,” the standard term for all
Commissioners would return to four years.
The Council Subcommittee members also recommend that term limits similar to
those applicable to the City Council be imposed on Commissions (i.e. up to two full
four year terms on a single commission and then a two year “sit out” period if the City of Culver City, California
City Council Agenda Item Report
individual wanted to return to the same commission; however, individuals may serve
on more than one commission without the two year “sit out” period).
(6) Attendance at and Frequency of Meetings
City Council Policy 3304 states in pertinent part:
“All members of the Civil Service Commission, Planning Commission and
Human Services and Park Commission (Parks and Recreation Commission),
and any other Commission hereafter created or established, and members of
the Landlord-Tenant Mediation Board shall be entitled to a monthly allowance
of fifty dollars ($50.00); provided, however, no such allowance shall be paid
unless the members attend at least one scheduled meeting per month.”
The Council Subcommittee and staff recommend the City Council amend the policy
to provide that such allowance be paid to members of Commissions (and the
Landlord-Tenant Mediation Board) without regard to the number of meetings held
each month (see Attachment 4).
With respect to the frequency of Commission meetings, the Council Subcommittee
recommends the Commissions meet on an as-needed basis. Additionally, the
Council Subcommittee and staff also recommend the Commissions not meet if staff
determines there are insufficient items agendized to justify a meeting. These issues
are addressed in the proposed Ordinances and the amended City Council Policy
2007-01. For the sake of clarity, the City Manager shall be empowered to make the
final determination if a Commission shall meet based upon input from the
appropriate Department Head and the Commission Chair. This change will increase
efficiency and conserve staff and financial resources.
(7) Compliance with City Council Policy
The amended City Council Policy 2007-01 includes a provision that Commissioners
are required to comply with applicable law and duly adopted City Council policies.
(8) Mandatory Orientation for New Commission Appointees
To ensure newly appointed Commissioners are best prepared for their important
advisory roles, staff recommends Commission appointees be required to attend an
orientation within 90 days of their appointment. The consequence of not attending
this orientation would be forfeiture of the appointment. Applications for Commission
positions will be modified to include this requirement so applicants will be aware of City of Culver City, California
City Council Agenda Item Report
this in advance of applying for and potentially being appointed to a Commission
seat. An amendment to City Council Policy 2007-01 is proposed consistent with this
recommendation (see Attachment 5). The penalty of forfeiture would become
effective with the Commissioners appointed in2012.
(9) Issuance of Parking Decals
City Council Policy 3003, adopted in 1995, established a policy regarding the
issuance of parking decals to certain people who operate their private vehicles while
engaged in official City business. The parking decals exempt enforcement of
parking regulations of the CCMC only while on official City business in Culver City.
The Council Subcommittee recommends the decals be issued to the City Council,
Members of Commissions/Boards,Members of the School Board, the City Manager,
City Attorney, Assistant City Manager, Department Heads and other positions as
authorized by the City Manager. The proposed policy will no longer authorize
routine issuance of parking decals to the City Clerk, City Treasurer, Automobile
Club, School Board Administrative Staff, L.A. Airport Advisory Committee and the
Chamber of Commerce (as currently authorized by City Council Policy 3003).
Staff recommends the City Council adopt a Resolution amending City Council Policy
3003 (Attachment 6) and introduce a proposed Ordinance amending CCMC Section
7.01.230.B.2 (Attachment 7) to be consistent with the Subcommittee’s
recommendations.
(10) Official City Identification
The Subcommittee recommends the City Council amend City Council Policy 2007-
01 to reiterate and emphasize that official City identification (including badges, ID
Cards, business cards, etc.) shall be used for official identification purposes only.
Further, and consistent with the spirit of an Opinion issued by the California Attorney
General, the Council Subcommittee recommends the City Council consider
replacing the current official identification (generally a badge) with a nametag like pin
for the City Council, the Commissioners, and all non-sworn staff. Further,
inappropriate use of Official Identification items shall be classified as Major
Misconduct under the amended Policy with significant consequences.
Staff also recommends the City Council adopt a Resolution amending City Council
Policy 3303 (Attachment 8) to be consistent with the Subcommittee’s
recommendations.
City of Culver City, California
City Council Agenda Item Report
(11) City Council Jurisdiction
The proposed Ordinance clarifies specifically that, unless prohibited by the City
Charter or other applicable Federal or State law, the City Council has direct
jurisdiction over all matters which may be considered by Commissions. While
remaining respectful of the important advisory role of the Commissions, the City
Council or the City Manager may determine to bring items directly to the City Council
for consideration, except in cases where the City Council has delegated final
decision making authority.
Commission-Specific Items
While certain items can be applied to all Commissions, there are some topic-specific
items which should be handled on a Commission-specific basis.
(1) Cultural Affairs Commission
The proposed Ordinance amends the CCMC to clarify general terms of the Cultural
Affairs Commission with the other Commissions in accordance with the New
Charter. Other than compliance with the general requirements as recommended by
the Council Subcommittee, the Council Subcommittee did not recommend any
additional specific amendments to the role of the Cultural Affairs Commission.
(2) Planning Commission:
It had been proposed that the Planning Commission’s duties include the review and
recommended approval to the City Council of Standard Conditions of Approval.
During the July, 2010 discussion of this item, the City Council determined that this
could be considered as part of their duties, but need not be specifically enumerated.
Therefore, this proposal has been withdrawn.
(3) Parks, Recreation, and Community Services(PRCS) Commission:
1. Jurisdiction over Trees: Under the current CCMC, the PRCSCommission
has been provided jurisdiction over street and parkway trees. Management of
the City’s “municipal forest” has become a more complex process, often
requiring the expertise of a landscape architect. To remove existing potential
for duplication of jurisdiction, it is proposed the Parks, Recreation, and City of Culver City, California
City Council Agenda Item Report
Community Services Commission retain advisory jurisdiction over the general
topic of trees in the City’s parks. However, management of the City’s
municipal forest should be the responsibility of the Public Works Department
(for street and parkway trees), and day-to-day management of the trees
located in the City’s parks should be the responsibility of the Parks,
Recreation and Community Services Department.
Private person requests for removal of street or parkway trees authorized by
CCMC Section 9.10.040 is proposed to become an administrative action,
requiring a permit issued by the Public Works Department (subject to appeal
to the PRCS Commission).
Staff recommends the City Council introduce a proposed Ordinance
amending CCMC Section 9.10.040 (Attachment 9) to be consistent with these
recommendations.
2. Jurisdiction over Music and Entertainment: The current CCMC provides
the Parks, Recreation, and Community Services Commission with the mission
to provide the City Council with advice on music and entertainment. It is
proposed to amend this mission to be consistent with the Commission’s
broader role with respect to music and entertainment conducted in parks.
3. Other Significant Changes: The City Council may also recall from
discussion at the July 26, 2010 City Council meeting that former City Manager
Mark Scott had proposed certain powers and duties, with which the
Commission concurred. Those powers and duties are enumerated in the
proposed Ordinance replacing Chapter 3.03.
(4)Civil Service Commission:
Responsibility for Personnel Administration: The New Charter makes significant
changes to the day-to-day operations of the City’s government. Section 300 of
the New Charter provides:
“The municipal government established by this Charter shall be the
“Council-Manager” form of government, under which the City
Council sets policy and the City Manager administers the
government.”
City of Culver City, California
City Council Agenda Item Report
Under this and other sections of the New Charter, the roles and responsibilities of
the City Council, the City’s Commissions, and the City Manager have changed.
Section 700 of the New Charter provides in pertinent part:
“The City Council shall appoint the City Manager who shall be the
chief executive officer of the City, responsible to the City Council for
the management of all City affairs placed in the City Manager’s
charge by or under this Charter…The City Manager…shall…direct
and supervise the administration of all City departments except as
otherwise provided by the Charter…(emphasis added)”
Section 806(B) of the former Charter provided the Civil Service Commission with
the responsibility to:
1. “Act in an advisory capacity to the City Council on personnel administration
(emphasis added); and
2. After a public hearing thereon, recommend to the City Council adoption of
amendments or repeal of the Civil Service Rules and Regulations;
3. Make any investigation which it may consider desirable concerning the
administration of personnelin the municipal service and report its findings to
the City Council.” (emphasis added)
4. Provide a procedure for handling the appeals of any employee in the
classified service who is suspended, demoted or removed from his
employment. Such procedure shall provide for the employee to have the
option of a hearing before the Commission, or before a special hearing officer
or board composed of person(s) qualified to hear and make findings and
recommendations on such matters. No hearing officer or member of such
board shall be a resident, employee or officer of the City.”
The provisions of the New Charter and the responsibilities provided to the Civil
Service Commission by the former Charter and current CCMC and Civil Service
Rules are in conflict. Since the New Charter’s provisions are now in force and
prevail, the City Council, at its July 2010 meeting, directed the City Manager to work
with the Civil Service Commission to determine how the Commission could best
serve the City Council while allowing the City Manager to perform his role under the
Council-Manager form of government. The attached proposed ordinance sets forth
the following changes to the Commission’s role, which received the support of the
Commission: City of Culver City, California
City Council Agenda Item Report
(1) Revises the Commission’s role to provide that it acts in an advisory capacity
to the City Council on matters pertaining to the civil service system.
Currently, the language indicates that the Commission advises the City
Council on personnel administration, which should reside with the City
Manager in a Council-Manager form of government.
(2) Deletes the provision that previously authorized the Commission to “make
any investigation which it may consider desirable concerning the
administration of personnel in the municipal service and report its findings to
the City Council.” This is a function of the City Manager in a Council-
Manager form of government. However, it is important to note that the
Commission would still retain its ability (under its authority set forth in #1
above) to express its concerns regarding any matter pertaining to the civil
service system and, specifically, make recommendations to the City Council
that the City Council direct the City Manager to undertake an investigation
relating to such matters of concern.
In addition to the changes set forth in the proposed ordinance, additional changes
have been recommended that will either be addressed through the process of
amending the Civil Service Rules (if approved by the City Council) or handled
administratively. These recommended changes are as follows:
(1) The Commission would be the final decision-maker in grievance matters.
Currently, grievances can be appealed to the City Council. This change would
make the grievance process consistent with the process for disciplinary appeals.
(2) The Commission would provide the final approval of all class specifications.
Currently, the Commission recommends approval to the City Council. This
change would streamline the recruitment process and greatly enhance personnel
services to departments by decreasing the time it currently takes to fill a job
vacancy.
(3) The Commission would no longer approveoutstanding performance awards.
Rather, this administrative authority would vest in the City Manager, with the
Commission continuing to receive a presentation of the awards at its meeting
and perform a ceremonial function.
(4) The Commission will also receive additional routine reports, such as
vacancy lists and temporary appointments, to assist them in monitoring the civil
service system. City of Culver City, California
City Council Agenda Item Report
Consistent with the above, and in anticipation of the City Council’s adoption of the
proposed ordinance and approval of the other recommended changes, staff has
begun the process to amend the Civil Service Rules as needed. In accordance with
the Civil Service Rules, the Commission approved such amendments at a public
hearing at its June 1
sr
meeting, after which time the amendments recommended by
the Commission will come back to the City Council for final adoption in July, 2011.
(4) Board of Zoning Adjustments:
The Chapter of the CCMC related to the Commissions also includes provisions
related to the Board of Zoning Adjustments (Board). While the Subcommittee did
not consider the Board in its discussions, staff is recommending certain procedural
clarifications to the CCMC related to the appeal procedure to ensure consistency
with the Zoning Code.
Miscellaneous Revisions
Several other typographical, grammatical, formatting and other non-substantive
changes have been made to ensure clarity and consistency.
Commission Review
This report was sent to all Commissioners on May 26, 2011 in order to give them
ample time to review this matter and provide any additional comments. The Civil
Service Commission discussed the report at its June meeting. The Commissioners
comments are attached for the City Council’s consideration (Attachment 10).
Future Applicability to the City’s Boards and Committees
The Subcommittee recommends that once the City Council has provided its policy
direction with respect to these recommended changes, staff be provided direction to
prepare a similar report that would apply these policy directives, where appropriate,
to the City’s Committees and Boards. If so directed by the City Council, it is
expected this report would return to the City Council on or before September 12,
2011.
This item is perhaps one of the most vetted in recent Culver City history. While it is
an item of major significance, the fact that the City Council has heard this item on
several occasions in the past (and tentatively approved the majority of the
recommendations and provided direction to the City Manager to resolve the City of Culver City, California
City Council Agenda Item Report
remaining issues with the Civil Service Commission – which has been completed),
staff has placed this item on the Consent Calendar. As always, in the case there is
a question or comment, the City Council may certainly determine to remove this item
for separate discussion.
FISCAL ANALYSIS:
Similar to the fiscal analysis presented to the City Council when the City Council
considered (and ultimately adopted) City Council Policy 2007-01 related to the City’s
Commissions, adoption of these recommendations is expected to streamline the
operations of the Commissions, thereby resulting in either a direct operational
savings or a savings of staff time which can be redirected to other activities.
However, the actual amount of savings is difficult to estimate at this time.
In addition to the direct/indirect fiscal impacts, adoption of these recommendations is
expected to allow the City to provide information to the City Council, Commissioners,
staff, and the general public more quickly and in a more consistent and user-friendly
format. Further, adoption of these recommendations will eliminate potential conflicts
between current operations and provisions of the New Charter (which provisions
prevail) and any associated duplication of efforts, thereby saving staff and financial
resources.
ATTACHMENTS:
(1) The City Charter of 2006 (New Charter)
(2) July 26, 2010 City Council Agenda Item Report
(3) Proposed Ordinance amending CCMC Chapter 3.03 relating to Commissions
and Agencies
(4) Proposed Resolution amending City Council Policy 3304 relating to
Commissioner allowance and rescinding Resolution No. 95-R005
(5) Proposed Resolution amending City Council Policy 2007-01 and rescinding
Resolution No. 2007-R029
(6) Proposed Resolution amending City Council Policy 3003 relating to the issuance
of parking decals and rescinding Resolution No. 95-R005
(7) Proposed Ordinance amending CCMC Section 7.01.230.B.2
(8) Proposed Resolution amending City Council Policy 3303 relating to City
identification and rescinding Resolution No. 95-R005.
(9) Proposed Ordinance amending CCMC Section 9.10.040
(10) Comments from Civil Service Commissioners. City of Culver City, California
City Council Agenda Item Report
MOTION(S):
That the City Council:
(1) Discuss the recommendations of the Council Subcommittee relating to the
roles of Commissions; and,
(2) Introduce an Ordinance repealing and replacing CCMC Chapter 3.03 of the
Culver City Municipal Code relating to City Commissions and Agencies; and,
(3) Adopt a Resolution amending City Council Policy 2007-01 entitled “City
Commissions,” and rescinding Resolution No. 2007-R029; and,
(4) Adoption of a Resolution Amending City Council Policy 3303 and rescinding
former City Council Policy 3303; and,
(5) Adoption of a Resolution Amending City Council Policy 3304 and rescinding
former City Council Policy 3304; and,
(6) Introduce an Ordinance amending CCMC Section 9.10.040 to designate the
Public Works Director as the person responsible for street and parkway trees
with an appeal to the PRCS Commission; and,
(7) Introduce an Ordinance amending CCMC Section 7.01.230.B.2 clarifying
those individuals eligible to receive parking decals which exempt their
vehicles from parking or standing provisions; and,
(8) Adopt a Resolution amending City Council Policy 3003 entitled “Issuance of
City Parking Decals” and rescinding former City Council Policy 3003; and,
(9) Direct the City Manager to present a report at a future City Council meeting
which discusses the application of rules and regulations similar to those
adopted this evening to the City’s Committees and Boards, as appropriate.
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