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Title:
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Approval of a Professional Services Agreement with Motorola for Monitoring and Repair of the City’s Two-way Radio System’s Infrastructure and Dispatch Systems in an Amount Not-to-Exceed $45,040.92.
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City of Culver City, California
Agenda Item Report
Meeting Date: 07/27/15 Item Number: C-5
CITY COUNCIL AGENDA ITEM: Approval of a Professional Services Agreement
with Motorola for Monitoring and Repair of the City’s Two-way Radio System’s
Infrastructure and Dispatch Systems in an Amount Not-to-Exceed $45,040.92.
Contact Person/Dept.:
Michael Bowden/Fire
Phone Number:
(310) 253-5910
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification (E-Mail) Meetings and Agendas – City Council (07/22/15)
Department Approval:
David White (07/16/15)
City Attorney Approval:
Carol A. Schwab (by H. Baker) (07/22/15)
Chief Financial Officer Approval:
Jeff Muir (07/22/15)
City Manager Approval:
John M. Nachbar (07/22/15)
RECOMMENDATION:
Staff recommends the City Council approve a Professional Services Agreement with
Motorola, through its Commercial, Government, and Industrial Solutions Sector, for
maintenance, support, and other related services for the City’s two-way radio and
Police/Fire Dispatch systems, for the period of August 1, 2015 – July 31, 2016, in an
amount not to exceed $45,040.92.
BACKGROUND:
During the past seven years the City’s two-way radio system has been monitored by
Culver City Radio Technicians and Motorola at their off site location. The system has
been maintained through a service contract with Motorola through a service repair
contractor. Without this professional service agreement in place, the City would be
forced to pay for expensive replacement parts and outside technicians to service
components of the system that are beyond our Technicians’ expertise. In addition, the
Interagency Communications Interoperability System (System) upgrade to the system
has added another level of technology and complexity to the radio system. These
factors contribute to the need for a professional service agreement.
DISCUSSION:
Motorola is the sole source vendor for these services. The City’s two-way radio and
dispatch systems are Motorola products. The proposed Professional Services
Agreement is the standard contract used by System member cities. The Professional
Services Agreement has five (5) major components:
City of Culver City, California
Agenda Item Report
1. Monitoring Service: Motorola remotely monitors the status of our radio system.
2. Dispatch Service: The monitoring service contacts designated personnel, including
the service and repair contractor, when a system problem is detected.
3. On Site Infrastructure Response Service: In the event of a system problem, a
contract service and repair company is dispatched by Motorola to respond to Culver
City.
4. Infrastructure Repair with Advanced Replacement Service: Technicians will
diagnose and repair system problems. If a part needs to be sent to Motorola for
repair, a replacement will be sent back to the City prior to Motorola receiving the
broken piece.
5. System Survey and Analysis: Annual system “check-up.” Having a Motorola
Professional Services Agreement for our radio and dispatch system will assure that
systems, in the event of a failure, will be repaired quickly and be up and running in a
timely, cost effective manner.
FISCAL ANALYSIS:
Fiscal Year Cost
2015/16 $45,040.92
Funds were included and approved in the City Council Adopted Budget for Fiscal Year
2015/2016 (Fire Department Account 10145700.619800-Other Contractual Services) to
cover the expense of this proposed Professional Services Agreement.
MOTION:
That the City Council:
1. Approve a Professional Services Agreement with Motorola, through its Commercial,
Government, and Industrial Solutions Sector, for Maintenance, Support, and/or other
Services for the City’s two-way Radio and Police/Fire Dispatch systems, for a one
year period, August 1, 2015 – July 31, 2016, in an amount not to exceed
$45,040.92; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.