City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
That the City Council approves the Resolution formally adopting the National
Incident Management System (NIMS), incorporate NIMS principles and policies
into the City of Culver City’s emergency management systems, and direct all City
departments to work with the Fire Department to integrate NIMS.
BACKGROUND:
The Homeland Security Presidential Directive-5 (HSPD-5) governs the
Management of Domestic Incidents and tasks the Homeland Security Department
with developing and administering a consistent nationwide approach to prevent,
prepare for, respond to, and recover from disasters. The system subsequently
developed and incorporates what is now called the National Incident
Management System (NIMS) and the National Response Plan (NRP). These
programs are designed to provide a coordinated response to all types of disasters
which will enable Federal, State, local, and Tribal Governments to work more
effectively together.
The National Commission on Terrorist Attacks (9-11 Commission) also
recommended adoption of a standardized Incident Command System (ICS)
nation wide. In addition, the Governor of the State of California in Executive Order
S-2-05, has directed the “State’s Office of Emergency Services and Office of
Homeland Security, in cooperation with the Standardized Emergency
Management System Advisory Board, to develop a program to integrate the
National Incident Management System, to the extent appropriate, into the state’s
emergency management system.”
Meeting Date: May 22, 2006 Item Number: A-6
AGENDA ITEM: Consideration of Adoption of a Resolution to Formally
Recognize and Adopt the National Incident Management System (NIMS) into
the Emergency Management System of the City of Culver City.
Contact Person/Dept.: Assistant Chief
Chris Sellers
Phone Number: (310) 253-5910
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Master Notification List (5/18/06)
Department Approval:
Fire Chief Jeff Eastman (05/10/06)
CAO Approval:
Jerry B. Fulwood (05/18/06)
City Controller Approval:City of Culver City, California
City Council Agenda Item Report
In the early 1970’s, the California fire service, in partnership with the Federal
Government, developed ICS. In addition, California State and local governments
pioneered the development of a Standardized Emergency Management System
(SEMS) to respond to a variety of catastrophic disasters. Both ICS and SEMS
have been used as national models for incident management and were the
foundation for the development of NIMS.
Discussion:
The principles of NIMS include the utilization of standardized terminology;
standardized organization structures; interoperable communications; consolidated
action plans; unified command structures; uniform personnel qualification
standards; uniform standards for planning, training, and exercising;
comprehensive resource management; and designated incident facilities during
emergencies or disasters and are essential elements of a coordinated Federal,
State, and local, disaster response.
The Federal Department of Homeland Security requires the adoption of NIMS in
order for cities to be eligible for future Homeland Security Grant Program funding.
This funding is designed to enhance the ability of local emergency prevention and
response agencies to prepare for and respond to incidents of terrorism involving
weapons of mass destruction. These preparations are also essential for mitigating
all other types of disasters as well. The continuation of these funds is essential for
cities and counties to continue terrorism and emergency preparedness efforts.
Below is text from a FEMA update on NIMS issued on January 26
th
, 2006:
FY 2006 NIMS Compliance Package outlines activities that States, tribal and
local jurisdictions must complete by Sept. 30, 2006, the last day of the current
federal fiscal year.
All entry, first line supervisor, middle management, and command and general
staff level of emergency management operations must complete ICS-100 level
training; first line supervisors and above must complete ICS-200 during the
year. In addition, all personnel with a direct role in emergency preparedness,
incident management, or response must complete IS-700 NIMS. This is an
introduction to NIMS and is an awareness level course that explains NIMS
components, concepts and principles. Emergency managers and personnel
with incident management as their primary responsibility also must complete
IS-800 which is an introduction to key elements of the National Response Plan.
All of these courses are Web-based, awareness level courses, which can be
found on the FEMA website.City of Culver City, California
City Council Agenda Item Report
The Los Angeles County Office of Emergency Management (OEM) has developed
a NIMS implementation plan that identifies the actions necessary to meet present
and future requirements. OEM will take the lead in assisting all County
departments and cities with meeting NIMS compliance by the deadlines
established by the Department of Homeland Security.
In order to accomplish this goal, the City of Culver City will work closely with OEM
and Disaster Management Area A, of which the City is a part. Since the beginning
of FY 2005/06, the Culver City Fire Department, through the Emergency
Preparedness Committee, has been working to meet the September 26
th
, 2006
Federal deadline for NIMS compliance while working to strengthen the City’s
emergency response capabilities. The Emergency Preparedness Committee
plays a key role in the City’s emergency preparedness and is comprised of
members from various City Departments. It is through the involvement of
this Committee, the Chief Administrative Officer, and cooperation of City
Department Heads that the Fire Department will integrate NIMS into the
City’s Emergency Management System.
FISCAL ANALYSIS:
There are no fiscal costs at this time. While staff will be required to dedicate time
to participate in on-line, self-paced NIMS classes, they are available free of charge
and will be completed during regular working hours. No additional funding is
required to formally adopt the NIMS Resolution.
ATTACHMENTS:
Exhibit A – Resolution; A Resolution of the City Council of the City of Culver
City, California, Adopting the National Incident Management
System (NIMS) as the Official Emergency Management System of
the City of Culver City.
Exhibit B – Tribal Government and Local Jurisdictions Compliance Activities:
Federal Fiscal Year 2006 (October 1, 2005-September 30, 2006)City of Culver City, California
City Council Agenda Item Report
MOTION:
That the Culver City Council:
1. Adopt the Resolution Formally Recognizing and Adopting the National Incident
Management System, and adopting the NIMS principles and policies into the
Emergency Management System of the City of Culver City; and
2. Direct all City Departments to work with the Fire Department to Incorporate and
Integrate the Policies and Principles of the National Incident Management
System into the City’s Emergency Management System.
5/22/06
Consideration of Adoption to Formally Recognize and Adopt the
National Incident Management System (NIMS) into the
Emergency Management System of the City of Culver City
MEETING DATE
AGENDA ITEM
ATTACHMENTS
Pages|109| Resolution
1-2
( Resolution of the City Council of the City of Culver City California
Adopting the National Incident Management System (NIMS) as the Official
Emergency Management System of the City of Culver City)|109| Tribal Government and Local Jurisdiction Compliance Activities 3-11
Federal Fiscal Year 2006 (October 1, 2005 — September 30, 2006)(jam)
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RESOLUTION NO 2006-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY CALIFORNIA, ADOPTING THE NATIONAL
INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE
OFFICIAL EMERGENCY MANAGEMENT SYSTEM OF
THE CITY OF CULVER CITY
WHEREAS the President in Homeland Security Directive (HSPD)-5, directed
the Secretary of the Department of Homeland Security to develop and administer a
National Incident Management System (NIMS), which would provide a consistent
nationwide approach for Federal, State, local, and tribal governments to work together
more effectively and efficiently to prevent, prepare for, respond to and recover from
domestic incidents, regardless of cause, size or complexity, and
WHEREAS, the Governor of the State of California in Executive Order S-2-05
directed the State's Office of Emergency Services and Office of Homeland Security, in
cooperation with Standardized Emergency Management Board, to develop a program to
integrate the National Incident Management System, to the extent appropriate, into the
State's emergency management program, and
WHEREAS it is necessary and desirable that all Federal, State, local and
tribal emergency agencies and personnel coordinate their efforts to effectively and
efficiently provide the highest levels of incident management and
WHEREAS, it is critical that Federal, State local, and tribal organizations
utilize standardized terminology, standardized organizational structures, interoperable
communications, consolidated action plans, unified command structures uniform
personnel qualification standards uniform standards for planning training and exercising,comprehensive resource management, and designated incident facilities during
emergencies or disasters to facilitate the most effective incident management and
WHEREAS, the NIMS standardized procedures for managing personnel,
communications, facilities, and resources will improve the City's ability to utilize federal
funding to enhance local readiness, maintain first responder safety, and streamline incident
management processes, and
WHEREAS, the Incident Command System components of NIMS are already
an integral part of various incident management activities throughout the City of Culver
City, including current emergency management training programs
NOW, THEREFORE, the City Council of the City of Culver City, California,
DOES HEREBY RESOLVE, as follows|109| To formally recognize and adopt the National Incident Management
System (NIMS), and to adopt the NIMS principles and policies into the emergency
management system of the City of Culver City
APPROVED and ADOPTED this day of 2006
GARY SILBIGER, MAYOR
City of Culver City, California
ATTEST APPROVED AS TO FORM
CHRISTOPHER ARMENTA, City Clerk
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CAROL A SCHWAB, City AttorneyTRIBAL GOVERNMENT AND LOCAL JURISDICTION COMPLIANCE ACTIVITIES FEDERAL FISCAL
YEAR 2006 (OCTOBER 1, 2005-SEPTEMBER 30, 2006)
In March 2004, the Secretary of Homeland Security at the request of the
President, released the National Incident
Management System (NIMS) The NIMS is a comprehensive system that improves
tribal and local response operations
through the use of the Incident Command System (ICS) and the application of
standardized procedures and preparedness
measures It promotes development of cross-jurisdictional, statewide, and
interstate regional mechanisms for
coordinating response and obtaining assistance during a large-scale or complex
incident
Tribal and local authorities, not federal, have the primary responsibility for
preventing, responding to, and
recovering from emergencies and disasters The overwhelming majority of
emergency incidents are handled on a daily
basis by a single jurisdiction at the local level It is critically important
that all jurisdictions comply with the
NIMS because the challenges we face as a nation are far greater than the
capabilities of any one jurisdiction they
are not, however, greater than the sum of all of us working together through
mutual support Homeland Security
Presidential Directive 5 (HSPD- 5), Management of Domestic Incidents, requires
all federal departments and agencies
to adopt and Implement the NIMS and requires statel and local2 jurisdictions to
implement the NIMS to receive federal
preparedness funding
NIMS compliance should be considered and undertaken as a community-wide effort
The benefit of NIMS is most evident
at the local level, when a community as a whole prepares for and provides an
integrated response to an incident
Incident response organizations (to include local public health, public works,
emergency management, fire, emergency
medical services, law enforcement, hazardous materials, private sector entities,
non-governmental organizations,
medical organizations, utilities, and others) must work together to comply with
NIMS components, policies, and
procedures Implementation of the NIMS in every tribal and local jurisdiction
establishes a baseline capability that
once established nationwide can be used as a foundation upon which more
advanced homeland security capabilities can
be built
Small and/or rural jurisdictions will benefit from a regional approach In many
instances smaller communities may not
have the resources to Implement all elements of NIMS on their own However, by
working together with other localities
in their regions, these jurisdictions will be able to pool their resources to
implement NIMS
When NIMS is fully Implemented, your local community or jurisdiction will be
able to
Ensure common and proven incident management doctrine, practices, and
principles are used to plan for,protect against respond to, and recover from emergency incidents and
preplanned events
Maintain a response operation capable of expanding to meet an escalating
situation and the ability to
integrate resources and equipment from intrastate and interstate mutual
aid agreements, state-provided
assistance, and federal government response
Order and track response assets using common resource typing and
definitions, and draw on mutual aid
agreements for additional assistance
Establish staging and allocation plans for the re-distribution of
equipment, supplies, and aid coming into
the area from other localities, states, or the federal government through
mutual aid agreements
Conduct situational assessments and establish the appropriate ICS
organizational structure to effectively
manage the incident and
Establish communication processes, procedures and protocols that will
ensure effective interoperable
communications among emergency responders, 9-1-1 centers, and multi-agency
coordination systems (Emergency
Operations Centers)
In federal Fiscal Year 2005 the Secretary of Homeland Security provided
guidance to each state, outlining initial
actions that should be taken to implement the NIMS The letter to the nation's
governors included a list of
recommended actions for tribal and local governments to help them work towards
NIMS compliance A copy of this
letter is posted on the NIMS webpage at
http //www fema gov/nims/nims_compliance shtm Recommended FY 2005 NIMS
activities included
Institutionalize the use of the Incident Command System
Complete the NIMS awareness course IS-700 NIMS An Introduction
Formally recognize NIMS and adopt NIMS principles and policies
Establish a NIMS compliance baseline by determining the NIMS requirements
that have already been met and
Develop a strategy and timeline for full NIMS implementation
By completing these activities, communities will have made substantial progress
toward full NIMS implementation by
the start of Fiscal Year 2007 (1 e October 1, 2006) In federal Fiscal Year
2006, tribes and local communities will
be required to complete several activities to comply with the NIMS The
attached Implementation matrix describes the
actions that jurisdictions must take by September 30, 2006 to be compliant with
NIMS
Completion of these actions will position tribal and local communities to better
manage prevention, response and
recovery efforts The matrix identifies activities that are underway by the
NIMS Integration Center (NIC) to support
the effective implementation of NIMS as well as activities that will be required
for NIMS implementation in future
years
The matrix also provides information on where to find technical assistance
resources to support these complianceactions For example, the National Incident Management Capability Assessment
Support Tool (NIMCAST) is an example of
a product designed to assist communities in determining their current NIMS
compliance baseline The NIMS is much
more than just a list of required elements it is a new approach to the way we
prepare for and manage incidents, one
that will lead to a more effective utilization of resources and enhanced
prevention, preparedness, and response
capabilities Moreover, full NIMS implementation is a dynamic and multi-year
phase-in process with important
linkages to the National Response Plan (NRP), the Homeland Security Presidential
Directive - 8 (1 e the National
Preparedness Goal ) and the National Infrastructure Protection Plan (NIPP)
Future refinement to the NIMS will
evolve as policy and technical issues are further developed and clarified at the
national level This may well
result in additional requirements being issued by the NIC as to what will
constitute continuous full NIMS compliance
in FY2007 and beyond
More information on NIMS, NIMS compliance, and answers to frequently asked
questions are available on the NIMS
Integration Center Web page (http //www fema gov/nims)
*As defined in the Homeland Security Act of 2002, the term State' means any
State of the United States, the
District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa,
the Commonwealth of the Northern
Mariana Islands, and any possession of the United States ' 6 U S C 101 (14)
**As defined in the Homeland Security Act of 2002, Section 2(10) the term
local government means (A) county,
municipality, city, town, township, local public authority, school district,
special district, intrastate district,
council of governments regional or interstate government entity, or agency or
instrumentality of a local government
an Indian tribe or authorized tribal organization, or in Alaska a Native village
or Alaska Regional Native Corporation
and a rural community, unincorporated town or village, or other public entity
6 U S C 101(10)
NIMS Implementation Matrix for Tribal and Local Jurisdictions
FY 2006 Compliance Activities
1) Community Adoption
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Adopt NIMS at the community level for all government departments and
agencies as well as promote and encourage NIMS adoption by associations,
utilities, non-governmental organizations (NG0s), and private sector incident
management and response organizations
Guidance and Technical Assistance ResourcesAdopt NIMS through executive order, proclamation, resolution, or
legislation as the jurisdiction s official
all-hazards incident response system
Develop a baseline assessment of the NIMS implementation requirements
that your jurisdiction already meets
and using that baseline develop a strategy for full NIMS implementation
and maintenance
The NIMS Capability Assessment Support Tool (NIMCAST) is available at
www fema gov/nimcast/index jsp
Sample templates for executives
www fema gov/nims/nims_toolsandtemplates shtm
Future Activities
Amend or re-authorize, as necessary
2) Command and Management
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Incident Command System (ICS) Manage all emergency incidents and
preplanned (recurring/special) events in
accordance with ICS organizational structures, doctrine, and procedures,
as defined in NIMS ICS
implementation must Include the consistent application of Incident Action
Planning and Common Communications
Plans
Guidance and Technical Assistance Resources
Institutionalize ICS Terms and definitions
www fema gov/txt/nims/institutionalizing_ics txt
'Incorporate concepts and principles of NIMS Chapter II, Command and
Management including ICS characteristics
such as common terminology, modular organization, management by
objectives, incident action planning,
manageable span of control, pre-designated incident facilities,
comprehensive resource management, integrated
communications, transfer of command, unity of command, unified command,
personnel and resource accountability,
and information and intelligence management
Future Activities
Continue to manage incidents and events using ICS
3) Command and Management
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Multi-agency Coordination System Coordinate and support emergency
incident and event management through the
development and use of Integrated multi-agency coordination systems i e
develop and maintain connectivity
capability between local Incident Command Posts (ICPs, local 911 Centers,
local Emergency Operations Centers
(E0Cs) and state EOC
Guidance and Technical Assistance Resources
NIMS Chapter II, Command and Management
Future Activities
Revise and update processes and plans
The Emergency Management Institute (EMI) is currently developing an
independent study and classroom course
on NIMS Multi-Agency Coordination Systems Additional information will be
posted on the NIMS Integration
Center Web page when available See http //www fema gov/nimsThe NIMS Integration Center will feature best practices on the NIMS Web
page See http //www fema gov/nims
4) Command and Management
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Public Information System Implement processes, procedures, and/or plans
to communicate timely, accurate
information to the public during an incident through a Joint Information
System and Joint Information Center
Guidance and Technical Assistance Resources
NIMS Chapter II, Command and Management
Public Information Training (E388, Advanced Public Information Officers
and G290, Basic Public Information
Officers)
Future Activities
Revise and update processes and plans
The Emergency Management Institute (EMI) is currently developing an
Independent study and classroom course
on NIMS Public Information Systems Additional information will be posted
on the NIMS Integration Center Web
page when available See http //www fema gov/nims
Information on who should complete these courses also will be posted on
the NIMS Web page
The NIMS Integration Center will feature best practices on the NIMS Web
page See http //www fema gov/nims
5) Preparedness Planning
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Establish the community s NIMS baseline against the FY 2005 and FY 2006
implementation requirements
Guidance and Technical Assistance Resources
Assess which NIMS implementation requirements your community already
meets The NIMS Capability Assessment
Support Tool (NIMCAST) is available to facilitate this
www fema gov/nimcast/index jsp
Future Activities
Update strategy as appropriate and close capability gap
6) Preparedness Planning
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Develop and implement a system to coordinate all federal preparedness
funding to Implement the NIMS across
the community
Guidance and Technical Assistance Resources
A list of the Federal preparedness grant programs that have been reported
to the NIC are available on the
NIMS Web page at www fema gov/nims
2005 Homeland Security Grant Program Guidance
http //www ojp usdoj gov/odp/docs/fy05hsgp pdf
National Preparedness Goal and National Preparedness Guidance
http //www °pp usdoj gov/odp/assessments/hspd8 htm
Catalog of Federal Domestic Preparedness Assistance (CFDA)
http //www cfda gov
7) Preparedness Planning
Required Tribal/Local Jurisdiction Action for FY 2006 ComplianceRevise and update plans and SOPs to incorporate NIMS components
principles and policies, to include
planning, training, response, exercises, equipment, evaluation, and
corrective actions
Guidance and Technical Assistance Resources
2005 Homeland Security Grant Program Guidance
http //www ojp usdoj gov/odp/docs/fy05hsgp pdf
National Preparedness Goal and National Preparedness Guidance
http //www ojp usdoj gov/odp/assessments/hspd8 htm
Future Activities
Update plans and SOPs, incorporating lessons learned and best practices
from exercises and response
operations
Emergency Operations Plan (EOP) guidance is under development and will be
posted on the NIMS Integration
Center Web page at www fema gov/nims
8) Preparedness Planning
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Participate in and promote intrastate and interagency mutual aid
agreements, to include agreements with the
private sector and non-governmental organizations
Guidance and Technical Assistance Resources
EMAC model state-county mutual aid deployment contract
http //www emacweb org/2123
EMAC model Intrastate mutual aid legislation
http //www emacweb org/docs/NEMA%20Proposed%20Intrastate%20Model-Final pdf
Future Activities
Expand mutual aid agreements beyond support services and equipment to
include information sharing
Support and adopt the ongoing efforts of the NIMS Integration Center
(NIC) to develop a national
credentialing system
Credentialing guidance is under development by the NIMS Integration
Center Throughout the development
process, drafts will be posted on the NIMS Web page for review and comment
by interested stakeholders
Credential first responders in conformance with national standards
9) Preparedness Training
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Complete IS-700 NIMS An Introduction
Guidance and Technical Assistance Resources
On-line course http //training fema gov/EMIWeb/IS/Is700 asp
NIMS National Standard Curriculum Training Development Guidance
http //www fema gov/pdf/nims/nims_training_development pdf
All personnel with a direct role in emergency preparedness incident
management, or response must complete
this training
Future Activities
Ensure that NIMS training is part of the program for all new employees,
recruits and first responders who
have a direct role in emergency preparedness, incident management, or
response
The NIMS Integration Center is working to establish a mechanism that will
allow State and local jurisdictionsdirect access to course completion data Additional information will be
posted on the NIMS Integration Center
Web page when available See http //www fema gov/nims
10) Preparedness Training
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Complete IS-800 NRP An Introduction
Guidance and Technical Assistance Resources
On-line course available at
http //www training fema gov/emiweb/IS/is800 asp
NIMS National Standard Curriculum Training Development Guidance
http //www fema gov/pdf/nims/nims_training_development pdf
The NIMS Web page provides for who should complete this training
http //www fema gov/nims
Future Activities
Ensure that NRP training is part of the program for all appropriate new
employees, recruits and first
responders
The NIMS Integration Center is working to establish a mechanism that will
allow State and local jurisdictions
direct access to course completion data Additional information will be
posted on the NIMS Integration Center
Web page when available See http //www fema gov/nims
11) Preparedness Training
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Complete ICS 100 and ICS 200 Training
Guidance and Technical Assistance Resources
ICS 100 http //www training fema gov/emiweb/IS/is100 asp
ICS 100 http //www usfa fema gov/training/nfa
ICS 200 http //www training fema gov/emiweb/IS/is200 asp
ICS 200 http //www usfa fema gov/training/nfa
NIMS National Standard Curriculum Training Development Guidance
http //www fema gov/pdf/nims/nims_training_development pdf
The NIMS Web page provides guidance for who should complete this
training http //www fema gov/nims
Future Activities
Complete ICS 300 and ICS 400
Complete training that may be required to satisfy credentialing
standards
Ensure that ICS training is part of the program for all new employees,
recruits and first responders
The NIMS Integration Center is working to establish a mechanism that will
allow States and local
jurisdictions direct access to course completion data Additional
information will be posted on the NIMS
Integration Center Web page when available See http //www fema gov/nims
12) Preparedness Exercises
Required Tribal/Local Jurisdiction Action for FY 2006 Compliance
Incorporate NIMS/ICS into all tribal, local and regional training and
exercises
Guidance and Technical Assistance Resources
NIMS training information www fema gov/nims/nims_training shtm
NIMS National Standard Curriculum Training Development Guidance
http //www fema gov/pdf/nims/nims_training_development pdf
DHS ODP Exercise Information http //www ojp usdoj gov/odp/exercises htm