title
CC - CONSENT ITEM: Approval of an Amendment to Existing Agreement with Clever Devices Ltd. for Onboard Vehicle Harness Modifications and Land Mobile Radio (LMR) Implementation and Integration Services for the Transportation Department Services in an Additional Amount Not-To-Exceed $95,000 ($53,000 Equipment Plus $42,000 for Installation and On-Site Support), Resulting in an Aggregate Amount of this Agreement Not-to-Exceed $345,830.
body
Meeting Date: April 14, 2025
Contact Person/Dept: Nestor Ducreux/Transportation Department
Phone Number: (310) 253-6538
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (04/10/2025); Clever Devices Ltd. (04/10/2025)
Department Approval: Diana Chang, Chief Transportation Officer (04/07/2025)
_____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council approve an amendment to an existing agreement with Clever Devices Ltd. for Onboard Vehicle Harness Modifications and LMR Radio Implementation and Integration Services for the Transportation Department in an additional amount not-to-exceed $95,000 ($53,000 equipment plus $42,000 for installation and on-site support), resulting in an aggregate amount of this agreement not-to-exceed $345,830.
BACKGROUND/DISCUSSION
In 2019, the Fire Department began designing a new Land Mobile Radio (LMR) network to implement across all non-public safety departments at the City and partnered with Culver City Unified School District (CCUSD) to share radio tower infrastructure. In 2023, the LMR network was completed and integrated between both agencies to share infrastructure and deliver new radio communications capabilities. On April 8, 2024, City Council approved an agreement with Clever Devices Ltd. for onboard vehicle harness modifications and Land Mobile Radio implementation and integration services in the amount of $250,830. The transition of the Transportation bus fleet into the new LMR network was completed in October 2024.
During implementation of this project and quality assurance testing, it was discovered that the microphones had reached the end of their useful life. These additional funds that are being requested would cover the cost of the microphone equipment along with the design, configuration, and installation. This amendment also will cover continual on-site support as needed for equipment maintenance and system validation.
Because this procurement involves the installation and support of equipment necessary to maintain and improve an existing system the City owns and relies on, it is exempt from bidding under Culver City Municipal Code § 3.07.055.B.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2024-2025 includes sufficient funding to cover the cost of these services in Account No. 20370200.600800 (Transportation Operations - Equipment Maintenance Expenses).This account can be found in the Transportation section of the budget book on page 460. All services will be paid for with Transportation Department funds. No General funds will be used.
ATTACHMENTS
None.
MOTIONS
That the City Council:
1. Approve an amendment to the agreement with Clever Devices Ltd. for Onboard Vehicle Harness Modifications and LMR Radio Implementation and Integration Services for the Transportation Department for an additional amount not-to-exceed $95,000 ($53,000 equipment plus $42,000 for installation and on-site support), resulting in an aggregate amount of this agreement not-to-exceed $345,830;
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.