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(1) Drafting of Letters from the Disability Advisory Committee to Supporters of 2025 Disability Awareness Month; and (2) Authorization of Transmittal of the Letters to the Intended Recipients.
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Meeting Date: August 13, 2025
Contact Person/Dept: Jesse Roth/PRCS
Phone Number: (310) 253-6472
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: Yes [X] No []
Public Notification: (Email) Meetings and Agendas - Disability Advisory Committee (08/06/2025); (Email) Parks, Recreation & Community Service Department Updates (08/06/2025)
Department Approval: Ted Stevens, PRCS Director (08/06/2025)
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RECOMMENDATION
Staff recommends that the Disability Advisory Committee (DAC) (1) draft a letter from the DAC to supporters of 2025 Disability Awareness Month; and (2) authorize transmittal of the letters to the intended recipients.
BACKGROUND/DISCUSSION
At the August 14, 2024, regular meeting, the DAC expressed interest in drafting a letter of thanks to the manager of the Culver City Julian Dixon Library for her support of the month-long Disability Awareness Month display at their location, as was done by the committee in 2023. After some discussion, it was decided to expand the issuing of thank you letters to other supporters of Disability Awareness Month, including groups and individuals that assist with the annual Abilities Carnival and Resource Fair. At the October 9, 2024, regular meeting, the DAC voted to designate a committee member to draft personalized letters to four supporters: Culver City Exchange Club, Culver City Neighborhood Girl Scouts, Culver City Julian Dixon Library, and Culver City Senior Citizens Association. The personalized letter drafts to the four supporters were reviewed and subsequently authorized for transmittal by the full committee at the December 11, 2024, regular meeting.
Staff have prepared this report to once again provide the committee an opportunity to discuss the drafting of letters to individuals and groups they wish to express gratitude towards for their support of Disability Awareness Month. The letters approved and transmitted by the DAC in 2024 to Culver City Exchange Club, Culver City Neighborhood Girl Scouts, Culver City Julian Dixon Library, and Culver City Senior Citizens Association, are included for the committee’s reference as Attachment 1, Attachment 2, Attachment 3, and Attachment 4 respectively.
Staff recommends that DAC consider the following options for the drafting of the letters:
1. DAC may draft a form letter and authorize transmittal of said letter to all recipients; or
2. DAC may designate a committee Member, or Members, to draft personalized letters outside of meeting time, and agendize the review and authorization for transmission of said drafts at the October 8, 2024, regular meeting, as was done by the committee in December 2024.
FISCAL IMPACT
There is no fiscal impact associated with this discussion.
ATTACHMENTS
1. 2025-08-13 - ATT 1 Thank You Letter Culver City Exchange Club
2. 2025-08-13 - ATT 2 Thank You Letter Culver City Girl Scouts
3. 2025-08-13 - ATT 3 Thank You Letter Culver City Library
4. 2025-08-13 - ATT 4 Thank You Letter Culver City Senior Citizens Association
MOTION
That the Disability Advisory Committee:
1. Draft a form letter from the DAC to supporters of the 2025 Disability Awareness Month; and
2. Authorize transmittal of the letters to the intended recipients;
Or,
3. Designate a DAC Member, or Members, to draft personalized letters from the DAC to supporters of the 2025 Disability Awareness Month; and
4. Agendize the review and authorization of transmittal of the personalized drafts at a future meeting.