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(Any or All of the Following Actions, if Desired) (1) Dissolution of the Parks, Recreation and Community Services Commission “Community Conversations - Topic #6” Ad Hoc Subcommittee; (2) Discussion and Selection of a Topic for “Community Conversations - Topic #8;” (3) Formation of the Community Conversations - Topic #8 Ad Hoc Subcommittee; and, (4) Appointment of Two Commissioners to the Newly-Formed Ad Hoc Subcommittee.
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Contact Person/Dept: Dan Hernandez
Phone Number: 310-253-6655
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (Email) Meetings and Agendas - Parks, Recreation and Community Services Commission (10/29/15); (Email) Parks, Recreation & Community Service Department Updates (10/29/15).
Department Approval: Dan Hernandez, (10/28/15).
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RECOMMENDATION
Staff recommends that the Parks, Recreation and Community Services (PRCS) Commission take any or all of the following actions, if desired: (1) dissolve the “Community Conversation - Topic #6” Ad Hoc Subcommittee; (2) discuss and select a topic for “Community Conversation - Topic #8;” (3) form the Community Conversations - Topic #8 Ad Hoc Subcommittee; and, (4) appoint two Commissioners to the newly-formed Ad Hoc Subcommittee.
BACKGROUND
In 2011, the PRCS Commission began hosting “Community Conversations” which are presentations on topics of major relevance to the community that often include a panel discussion. Being fully cognizant of ongoing budgetary constraints, the Commission designed the Community Conversations series as one that has minimal fiscal impact on the City. In general, the procedure for hosting the presentations has been as follows:
• Presentations are held at regular PRCS Commission meetings. Special meetings are not called solely for the purpose of hosting presentations; however, regular meeting dates may be adjusted to accommodate presentations if the Commission so desires.
• Commissioners identify, contact and make arrangements with the presenter.
• Commissioners create a flyer for the presentation and email it to PRCS Department staff.
• PRCS staff uses the flyer in two to three email blasts to publicize the presentation.
• PRCS staff makes copies of the flyer and posts it at various Culver City parks and facilities.
• The Senior and Social Services Manager routes the flyers to other Human Services providers.
These presentations have generated much community interest and have been very successful. Below is a summary of the Commission’s Community Conversations to-date:
February 1, 2011 - “Words Matter I” (Bullying)
June 7, 2011 - “Elder Abuse - How it Affects You, Your Family & Your Neighbors”
May 1, 2012 - “Healthy Living in Tough Times: Identifying and Coping with Stress from Financial Hardship”
April 2, 2013 - “Food vs. Mind and Body”
November 19, 2013 - Words Matter II’ (Bullying)
September 1, 2015 - “Character and Community Building in Youth Athletics”
DISCUSSION
As an “ad hoc” subcommittee, the Community Conversations Ad Hoc Subcommittee serves only a limited or single purpose, it is not perpetual and it is dissolved when its specific task is completed. With this in mind, the Commission may wish to dissolve the Community Conversations - Topic #6 Ad Hoc Subcommittee since “Character and Community Building in Youth Athletics” was presented on September 1, 2015.
On July 7, 2015, the PRCS Commission created the “Community Conversations - Topic #7” Ad Hoc Subcommittee; and, appointed Commissioner Kelly Kent Marin and Commissioner Laura Stuart to the newly created Ad Hoc Subcommittee. It is anticipated that the topic of Community Conversation #7 will be related to Community Gardens but it has yet to be scheduled.
The members of the PRCS Commission may also wish to discuss potential topics for Community Conversations - Topic #8 and consider whether or not they would be willing to serve on the Ad Hoc Subcommittee, if and when it is formed. This Agenda Item has been prepared in order to give the Commission an opportunity to form the Community Conversations - Topic #8 Ad Hoc Subcommittee and appoint two Commissioners to the newly-formed Ad Hoc Subcommittee, should the Commission desire to do so.
FISCAL IMPACT
There is no fiscal impact associated with the discussion of this Agenda Item.
MOTIONS
That the Parks, Recreation and Community Services Commission take any or all of the following actions, if desired:
1. Dissolve the “Community Conversation - Topic #6” Ad Hoc Subcommittee; and/or,
2. Select a topic for the Community Conversations - Topic #8 Ad Hoc Subcommittee; and/or,
3. Form the Community Conversations - Topic #8 Ad Hoc Subcommittee; and,
4. Appoint Commissioner ____________________ and Commissioner ____________________ to the Community Conversations - Topic #8 Ad Hoc Subcommittee.
OR
5. Take no action at this time.