City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the Culver City City Council:
1. Conduct a public hearing to take comments on the Section 8 Housing Choice
Voucher Program Public Housing Annual Plan (2007); and
2. Approve the submission of the Section 8 Housing Choice Voucher Program
Annual Plan to the U.S. Department of Housing and Urban Development.
PROCEDURE:
1. Mayor seeks motion to receive and file the affidavits of publication and posting of
notices of this public hearing and correspondence received in response to the
public hearing notices.
2. Mayor calls for a staff report and/or poses questions to staff, as desired.
3. Mayor declares the Public Hearing open and calls upon the public for comments.
4. Mayor seeks motion to close the public hearing after all public testimony has
been received.
5. City Council discusses the matter and takes the appropriate actions concerning
the recommendation and specifically approves changes, if necessary.
Meeting Date: 04/09/07 Item Number: PH-1
AGENDA ITEM: Conduct a Public Hearing and Approve the Submission of the Public
Housing Agency (PHA) Annual Plan for the Section 8 Housing Choice Voucher Program
(HCVP) to the United States Department of Housing and Urban Development (HUD).
Contact Person/Dept.: Mona Karroum or
Tevis Barnes
Phone Number: 310-253-5782
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [X] Action Item: [] Attachments: [X]
Public Notification:
Notice of Public Hearing was published in the Culver City News and Culver City Observer
(02/22/07 and 03/01/07); Notice of Public Hearing was mailed to all Section 8 Owners and
Participants (02/22/07); Master Notification List (02/22/07).
Department Approval:
Todd Tipton (03/19/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (04/02/07)
City Controller Approval:
Marlee Chang (04/04/07)
City Manager Approval:
Jerry B. Fulwood (04/04/2007) City of Culver City, California
City Council Agenda Item Report
BACKGROUND:
Quality Housing and Work Responsibility Act
In 1998, the U.S. Department of Housing and Urban Development (HUD) enacted the
Quality Housing and Work Responsibility Act, which called for the creation of a Public
Housing Agency (PHA) Annual Plan.
The purpose of the PHA Annual Plan is to provide details about the Public Housing
Agency’s immediate operations, policies, practices and procedures. Furthermore, the
Annual Plan provides detail strategies for handling operational concerns, program
participant concerns and needs, and programs and services for the upcoming fiscal
year.
Submission of this Plan is a requirement of HUD for continued receipt of funding to
support the Section 8 Housing Choice Voucher Program (HCVP).
Section 8 Housing Choice Voucher Program
The Section 8 HCVP is operated under the authority of the City Council of the City of
Culver City, which is the designated local public housing authority/agency established
by the City in 1976. The Culver City Housing Agency provides 384 units of affordable
housing to very low- and low-income households. This represents assistance to
approximately 2.2% of the 17,130 housing units within Culver City.
CCHA recently updated the Section waiting list of 7,272 households. Eighty-two
percent (82%) of our Section 8 HCVP waiting list applicants are extremely-low-income
and sixty-two percent (62%) are families with dependent children. 2.9% of the
applicants on our waiting list are Culver City residents.
For calendar year 2006, the total expenditures for the Section 8 HCVP were
$2,339,467. Of this, 93.7% (approximately $2.2 million) were spent on the actual rent
subsidy payments transmitted to property owners for the benefit of the Section 8 HCVP
participants, and 6.3% (approximately $147,000) went to administrative and operating
costs (e.g. salaries, benefits, postage, printing, supplies, etc.). The Section 8 HCVP
provides an average of $634.00 in rent subsidy per month to assist extremely low-, very
low- and low-income households to live in decent, safe and sanitary housing.
City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
Public Housing Agency Annual Plan
The Annual Plan details daily operations, policies, practices and procedures of the
Section 8 HCVP. Detailed below are several HUD defined policies and local initiatives
that will impact the Section 8 HCVP during 2007.
2006 Federal Fiscal Year Appropriations Act
How the Culver City Housing Agency (CCHA) manages its daily operations, policies,
practices, and procedures is impacted by the enactment of the 2005 and 2006 Federal
Fiscal Year (FFY) Appropriations Acts (Acts). The Acts drastically modified allocation
methods for calculating and distributing housing assistance payments (HAP), renewal
funds, and public housing agency (PHA) administrative fees.
With the 2005 and 2006 Acts, HUD has mandated that with the continuation of reduced
funding, housing agencies must continue to protect the families most at risk, manage
utility costs, and reduce Section 8 Program participants’ rent contributions.
During Fiscal Year 2003-2004, CCHA was funded $3 million to assist 384 extremely
low- to low-income households. With the enactment of the 2005 FFY Appropriation Act,
the CCHA was reduced to approximately $2.5 million to assist 384 extremely low- to
low-income households. More recently, with the 2006 FFY Appropriation Act, funding
has been reduced to approximately $2.3 million. This reduction in funding is occurring
with escalating rental rates, HUD defined Fair Market Rents that do not keep pace with
market rental rates, and a vacancy rate of less than 2%. This creates the need to assist
the same number of households with less funding.
HUD has also defined cost saving measures housing agencies should employ to reduce
their program cost while also protecting at-risk families, controlling utility costs, and
reducing program participants’ rent contribution. The CCHA continues to employ
methods of reducing program costs, such as:
The minimum rent for CCHA voucher families has been increased.
A subsidy standard of two persons per bedroom regardless of sex or age has
been established.
CCHA will maintain its current utility allowance.
CCHA will limit approval of rent increase requests, and will review rent increase
proposals on a case by case basis.
City of Culver City, California
City Council Agenda Item Report
Property Owner Outreach/Public Relations
In the environment of limited funding to provide rent increases and lowered payment
standards to property owners and extreme competition from the rental housing market’s
“market rate units”, the CCHA staff has strategically created different methods to
maintain the current lease-up rate and attract and maintain property owner participation
in the Section 8 HCVP, such as:
• Conducting an “Open House” for property owners,
• Hosting an annual Owner Appreciation Dinner,
• Presenting a Landlord of the Year Award,
• Conducting exploratory meetings with developers,
• Placing advertisements in local papers during Festival La Ballona,
• Giving $25.00 gift cards to a local business when a property owner executes a
new Section 8 contract, and
• Creating a new marketing and outreach campaign.
Housing Fiscal Strategy
In April 2007 the CCHA will present the Housing Fiscal Strategy to the Agency. The
Housing Fiscal Strategy will outline the CCHA’s goal to “preserve, improve and increase
affordable housing”, and to create affordable housing opportunities for all income levels
and revitalize neighborhoods for the overall enrichment of the Community.
Violence Against Women Act (VAWA)
The Violence Against Women Act (Public Law 109-162) (VAWA) was first authorized in
1994. Last year Congress reauthorized and expanded VAWA, adding several new
provisions that address the housing needs of victims of domestic violence, dating
violence, sexual assault and stalking. These provisions affect Public Housing Agencies
(PHA’s) administering federal housing programs including the Section 8 Housing Choice
Voucher Program (HCVP). They also affect property owners participating in the HCVP.
VAWA specifically prohibits PHA’s and owners from considering actual or threatened
domestic violence, dating violence, or stalking as a cause for terminating the tenancy,
occupancy, or program assistance of the victim. PHA’s and owners may not construe
such violence or stalking (1) as a serious or repeated violation of the lease by the victim,
(2) as other good cause for terminating the tenancy or occupancy rights of the victim, or
(3) as criminal activity justifying the termination of the tenancy, occupancy rights, or
program assistance of the victim. In November 2006 a letter regarding VAWA was sent
by the CCHA to all Section 8 property owners and current participants on the HCVP. City of Culver City, California
City Council Agenda Item Report
Additionally, information pertaining to VAWA has been included in the Section 8
Administrative Plan.
FISCAL ANALYSIS:
Submission of the Annual Plan to HUD will ensure compliance with HUD stipulated
rules and regulations for receipt of federal funds in the estimated amount of $2.2 million
for local rental assistance program activities per fiscal year.
ATTACHMENT:
1. Public Housing Agency Annual Plan.
MOTION:
That the City Council:
1. Conduct a public hearing to take comments on the Section 8 Housing Choice
Voucher Program Public Housing Agency Annual Plan; and
2. Approve the submission of the Section 8 Housing Choice Voucher Program
Public Housing Agency Annual Plan to the U.S. Department of Housing and
Urban Development.
ATTACHMENT COVER SHEET
Meeting Date:
Item:
April 9, 2007
Conduct a Public Hearing and Approve the Submission of
the Public Housing Agency (PHA) Plan for the Section 8
Housing Choice Voucher Program (HCVP) to the United
States Department of Housing and Urban Development
(HUD).
Attachments: Pages
1. PHA Plan 1-53
2. Housing Organizational Chart 54
3. 2005 Single Audit 55-65
4. Housing Fiscal Strategy 66-67OMB Approval No: 2577-0226
Expires: 08/31/2009
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plan
Standard Annual Plan for Fiscal Year 2007
NOTE : THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICESPHA Plan
Agency Identification
PHA Name: Culver City Housing Agency PHA Number:
CA-110
PHA Fiscal Year Beginning : (07/2007)
PHA Programs Administered:
qPublic Housing and Section 8 Section 8 Only qPublic Housing Only
Number of public housing units: Number of S8 units: 308 Number of public housing units:
Number of S8 units: (baseline)
qPHA Consortia : (check box if submitting a joint PHA Plan and complete table)
Participating PHAs PHA
Code
Program(s) Included in
the Consortium
Programs Not in
the Consortium
# of Units
Each Program
Participating PHA 1:
Participating PHA 2:
Participating PHA 3:
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting : (select all that apply)
® Main administrative office of the PHA
I
PHA development management offices
PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply)
® Main administrative office of the PHA
q PHA development management offices
q PHA local offices
q Main administrative office of the local government
q Main administrative office of the County government
q Main administrative office of the State government
q Public library
q PHA website
q Other (list below)
PHA Identification Section, Page 1 form HUD 50075 (03/2006)
aPHA Plan Supporting Documents are available for inspection at: (select all that apply)
® Main business office of the PHA
q PHA development management offices
q Other (list below)
PHA Identification Section, Page 2
form HUD 50075 (03/2006)
3Annual PHA Plan
PHA Fiscal Year 2007
[24 CFR Part 903.7]
i. Annual Plan Type:
Select which type of Annual Plan the PHA will submit.
Standard Plan
q Troubled Agency Plan
ii. Executive Summary of the Annual PHA Plan
[24 CFR Part 903.7 9 (r)]
Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives
and discretionary policies the PHA has included in the Annual Plan.
Culver City Housing Agency (CCHA) administers a Section 8 Housing Choice
Voucher Program (HCVP) of 384 households. Additionally, The CCHA has a Family
Self Sufficiency (FSS) program of twenty-five (25) participants. Our jurisdiction, which
is only five (5) square miles, is completely surrounded by the City of Los Angeles, so
we face the pressure of serving a much larger population. CCHA has recently
purged a waiting list of approximately 7,272 households with eighty-two percent
(82%) of waiting list applicants being extremely-low income and sixty-two percent
(62%) being families with dependent children.
After the purge, approximately 4,500 applicants remain on the waiting list. To date,
CCHA has received approximately 1,100 completed update applications pending
completion of the purge. Those individuals who submitted completed and updated
applications will remain on the waitlist and may be pulled to receive vouchers at a
later date. All applicants that failed to respond to the update letter by the deadline will
become inactive and will therefore be removed from the waitlist.
With a program attrition rate of eight percent (8%) annually, we are unable to serve
all the households requesting assistance. Because demand far exceeds the supply
of Section 8 Vouchers, our goal is to serve the neediest population first. CCHA will
continue to serve the neediest applicants first through the use of waiting list
preferences, and then from additional funds secured from the Redevelopment
Agency Low and Moderate Income Housing Fund (LMIHF) (Housing Set Aside).
CCHA is also committed to assisting in addressing fair housing issues and creating
an avenue where tenants can address rental increases. Using our LMIHF, we
contract with Housing Rights Center of Los Angeles to investigate discrimination
claims and study the state of fair housing in our City. We plan to continue funding
and supporting fair housing initiatives and studies. Additionally, through the Landlord
Tenant Mediation Board, tenants are afforded an avenue to mediate rental increases
with property owners.
The current demand for affordable rental housing units is steadily increasing.
According to current market trends, the majority of new rental housing
FY 2007 Annual Plan Page 1
form HUD 50075 (03/2006)
4developments target upper income households. Rents for existing units are
escalating beyond the ability of lower-income households to pay. Presently, there
is limited production and/or existing availability of rental housing units affordable
to lower-income households. The current market conditions have substantially
restricted the utilization of the Section 8 HCVP rental assistance program causing
a reduced lease-up rate of 81%, coupled with an existing vacancy rate below two
percent (2%).
2006 Appropriations
The 2006 Federal Fiscal Year (FFY) Appropriations Act has made administering
the Section 8 Housing Choice Voucher Program even more challenging. This Act
continues the 2005 allocation method for calculating and distributing housing
assistance payments (HAP) renewal funds and public housing agency (PHA)
administrative fees.
Culver City Housing Agency continues to implement the following HUD
recommended cost saving measures to meet the mandates of the 2006 HUD
Appropriations Act:
• Minimum Rent : The minimum rent for CCHA voucher families has
been increased from $25 . 00 to $50.00.
• Subsidy Standards: A subsidy standard of two (2) persons per
bedroom regardless of sex or age has been established.
• Utility Costs: CCHA plans to alter our current utility allowance if
there is a utility rate increase of ten percent (10%) or more and CCHA is
experiencing financial difficulties, a waiver request will be sent to HUD
Headquarters for a higher utility allowance.
• Rent Increases : CCHA has decided to limit approval of incoming
rent increase requests. Written notification has been sent to all existing HCVP
owners stating that rent increases will not be granted due to limited funding.
However, CCHA may approve rent increase requests on a case by case basis.
Up until recently the CCHA was billing all incoming ports and was limiting port-
outs to high cost areas if the receiving housing agency planned to bill rather than
absorb. With the release of PIH notice 2006-32 dated August 21, 2006, the
CCHA will no longer enact portability restrictions. Clients may now port outside
the CCHA jurisdiction at their discretion.
Public Relations/Owner Outreach
In the environment of limited funding to provide rent increases and lowered
payment standards to property owners and extreme competition from the rental
housing market's "market rate units", the CCHA staff has strategically created
different methods to maintain the current lease-up rate and attract and maintain
property owner participation in the Section 8 HCVP such as conducting an "Open
FY 2007 Annual Plan Page 2
form HUD 50075 (03/2006)
5House" for property owners, hosting an annual Owner Appreciation Dinner,
presenting a Landlord of the Year Award, conducting exploratory meetings with
developers, placing advertisements in local papers during Festival La Ballona and
giving $25.00 gift cards to a local business when a property owner executes a
new Section 8 contract.
Even with these efforts, the CCHA felt more could be done and on February 20,
2007, the Agency approved entering into a contract with Big Imagination , a local
public relations firm, for an amount of $60 ,000 to assist the CCHA put a new face
on affordable housing by creating consumer friendly marketing pieces for
community wide distribution and have marketing materials and brochures that will
help to "Tell Our Story". The CCHA is very encouraged that this marketing /public
relations campaign and outreach will assist in increasing property owner
participation in the Section 8 Program.
Property Acquisition/Rehabilitation/Development
The CCHA is also enhancing our efforts to increase our affordable housing stock and
increase access by Section 8 participants through the Redevelopment Agency
Property Acquisition and Development Program. This program involves identifying
blighted and nuisance multi-family housing units. These units are acquired,
rehabilitated, installed with professional management companies and long-term
affordability covenants that restrict the rent and occupancy by very-low to moderate
income households. The CCHA will be presenting these sites to the Agency for
prioritization in April/May 2007.
• 12204 Washington Place
• 12208 Washington Place
• 12212 Washington Place
• 12216 Washington Place
• 12220 Washington Place
• 12224 Washington Place
• 12228 Washington Place
• 12304 Washington Place
• 12310 Washington Place
• 12314 Washington Place
• 12320 Washington Place
• 12562 Washington Place
• 11263 Washington Place
• 11273 Washington Place
• 4015 Grandview Boulevard
• 4025 Grandview Boulevard
• 4061 Wade Street
• 4101 Wade Street
• 3418 Helms Avenue
• 3424 Helms Avenue
• 10800-10818 Venice Boulevard
FY 2007 Annual Plan Page 3
form HUD 50075 (03/2006)
4• 10803 Jefferson Boulevard
• 10809 Jefferson Boulevard
• 10815 Jefferson Boulevard
• 10819 Jefferson Boulevard
• 10825 Jefferson Boulevard
• 10829 Jefferson Boulevard
• 10835 Jefferson Boulevard
• 10839 Jefferson Boulevard
• 10845 Jefferson Boulevard
• 10849 Jefferson Boulevard
• 10855 Jefferson Boulevard
• 10859 Jefferson Boulevard
• 10865 Jefferson Boulevard
• 10869 Jefferson Boulevard
• 5439-5445 Kinston Boulevard
• 5516-5522 Kinston Boulevard
• 5587-5593 Kinston Boulevard
Housing Fiscal Strategy
In April 2007, the CCHA will present the Housing Fiscal Strategy to the Agency
outlining the CCHA vision "To preserve, improve and increase affordable housing"
and to create affordable housing opportunities for all income levels and revitalize
neighborhoods for the overall enrichment of the Community. Included in the
report will be the CCHA's minimum program requirements and core programs as
well as Housing Set Aside Fund cash flow projections for 2006-2020. An
inventory of current projects and Housing priorities will also be included in the
report. Highlighted below is the outline for the Housing Fiscal Strategy.
1. Introduction
a. Housing Vision - "To Preserve, improve and increase affordable
housing". To create affordable housing opportunities for all
income levels and revitalize neighborhoods for the overall
enrichment of the Community.
b. Purpose of Housing Set Aside Funds
c. Redevelopment Inclusionary Requirement
d. Redevelopment Replacement Housing Requirement
e. Housing Element- Regional Housing Need Assessment
f. Section 8 Rental Assistance
g. Funding Proportionality of Families/Seniors
h. Funding Proportionality of Income/Rent Restricted Units
FY 2007 Annual Plan Page 4
form HUD 50075 (03/2006)
14-i. Public Relations/Property Owner Outreach
II. Minimum Program Requirements /Core Programs
a. Salaries/Administration
b. Home Secure
c. Housing Rights Center
d. Senior Roommate Matching Program
e. Neighborhood Preservation Program
f. Rental Assistance/Homeless Assistance
g. Family Self Sufficiency
III. Cash Flow-Housing Set Aside Funding Projections 2006-2020
a. ERAF Repayment
b. Repayment of Deferred Payments
IV. Inventory of Current Projects
V. Projected Housing Projects and Inclusionary /Replacement Requirements
VI. Housing Priorities
VII. Policy Issues
a. Length of Covenants for new construction
b. Equity-Sharing
c. Project-based Mortgage Assistance
d. City-wide Inclusionary Housing Ordinance
e. Mixed-Income Projects
f. Diversification of Funding
- State of California Housing Bond Funds
- County of Los Angeles HOME Funds
FY 2007 Annual Plan Page 5
form HUD 50075 (03/2006)g.
Target Funding/Programs based on Income Level
- Extremely Low Income - Section 8 Rental Assistance
- Very Low and Low Income - Acquisition/Rehabilitation
- Moderate Income - Ownership Opportunities (Globe/Venice)
VIII. Appendix
a. Glossary of Acronyms
b. Housing Affordability Chart
c. Federal Income Criteria
d. Photos of Potential Housing Sites
e. 2006-2007 Housing Work Program
f. 2007 Housing Goals
g. Map of Affordable Housing Units
h. Housing At A Glance
i. Housing Organization Chart
Family Self-Sufficiency
Since 1999 the Culver City Housing Agency (CCHA) has been awarded funding for
our FSS Coordinator which has afforded our agency the ability to assist our Section 8
participants achieve their goal of self sufficiency. Through the years, forty (40)
households have participated in FSS. Of this number, twelve (12) have graduated by
completing their Contract of Participation (COP) and thirty-four (34) have generated
escrow accounts.
The CCHA was approved to enroll up to twenty-five (25) participants in our Family
Self Sufficiency (FSS) Program. Currently, our enrollment is at two (2) and we are
aggressively working to increase enrollment to twenty-five (25). The FSS Coordinator
has been actively trying to recruit participants onto the FSS Program.
The temporary reduction in our current program was due to the success of the FSS
Program of graduating households and the result of the Housing Authority of the City
of Los Angeles (HACLA) absorbing these households into their program.
Currently, the CCHA has two (2) active FSS participants with escrow accounts. In the
last nine (9) months , CCHA has actively pulled over 1500 people from the Section 8
HCVP Waitlist. The FSS Coordinator has worked extensively with the Section 8
FY 2007 Annual Plan Page 6
11
form HUD 50075 (03/2006)HCVP Waitlist Staff to make presentations about the FSS Program when a
household is certified and briefed as they enter the Section 8 Program . This is done
in an attempt to educate the applicants on the benefits of the program should they
decide to enroll once leased up on the Section 8 HCVP . Also, the FSS Coordinator
conducted telephone follow -ups to each household to inform them of the program.
In addition to making presentations during the briefings, two (2) mass mailings
regarding the FSS Program were transmitted to all current HCVP participants in order
to educate and outreach to potential participants. Over two hundred (200) individuals
were notified via mail about the benefits of the FSS program along with contact
information on how to apply. Also, the FSS Coordinator conducted telephone follow-
ups to each household. To increase our FSS enrollment, CCHA will continue the
above efforts while also employing new methods to enhance enrollment. The role of
the FSS Coordinator is essential to the effort.
Staff will continue to aggressively outreach to current HCVP participants in an
attempt to recruit for the Family Self Sufficiency Program and we anticipate to enroll
fifteen new households to the program by December 2007.
Violence Against Women Act (VAWA)
The Violence against Women Act -Public Law 109-162 (VAWA) was first authorized in
1994. Last year Congress reauthorized and expanded VAWA adding several new
provisions that address the housing needs of victims of domestic violence , dating
violence , sexual assault , and stalking.
These provisions affect Public Housing Agencies (PHA's) administering federal
housing programs including the Section 8 Housing Choice Voucher Program (HCVP).
They also affect property owners participating in the HCVP.
VAWA specifically prohibits PHA's and owners from considering actual or threatened
domestic violence , dating violence, or stalking as a cause for terminating the tenancy,
occupancy , or program assistance of the victim. PHA 's and owner 's may not
construe such violence or stalking ( 1) as a serious or repeated violation of the lease
by the victim, (2) as other good cause for terminating the tenancy or occupancy rights
of the victim or (3) as criminal activity justifying the termination of the tenancy,
occupancy rights , or program assistance of the victim.
In November, 2006 a letter regarding VAWA was sent by the CCHA to all owners and
current participants on the HCVP. The CCHA will continue to actively educate
Section 8 property owners and program participation regarding VAWA.
FY 2007 Annual Plan Page 7
form HUD 50075 (03/2006)W. Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting
documents available for public inspection.
Table of Contents
Page #
Annual Plan
i. Executive Summary 1
ii. Table of Contents 8
1. Housing Needs 12
2. Financial Resources 17
3. Policies on Eligibility, Selection and Admissions 19
4. Rent Determination Policies 28
5. Operations and Management Policies 32
6. Grievance Procedures 34
7. Capital Improvement Needs N/A
8. Demolition and Disposition N/A
9. Designation of Housing N/A
10. Conversions of Public Housing N/A
11. Homeownership N/A
12. Community Service Programs 42
13. Crime and Safety N/A
14. Pets (Inactive for January 1 PHAs) N/A
15. Civil Rights Certifications (included with PHA Plan Certifications) 47
16. Audit 47
17. Asset Management 47
18. Other Information 48
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the attachment's name (A,
B, etc.) in the space to the left of the name of the attachment . Note: If the attachment is provided as a
SEPARATE file submission from the PHA Plans file , provide the file name in parentheses in the space
to the right of the title.
Required Attachments:
q Admissions Policy for Deconcentration
FY 2005 Capital Fund Program Annual Statement
Most recent board-approved operating budget (Required Attachment for PHAs
that are troubled or at risk of being designated troubled ONLY)
List of Resident Advisory Board Members
List of Resident Board Member
Community Service Description of Implementation
Information on Pet Policy
Section 8 Homeownership Capacity Statement, if applicable
Description of Homeownership Programs, if applicable
FY 2007 Annual Plan Page 8
form HUD 50075 (03/2006)
11Optional Attachments:
q PHA Management Organizational Chart
q FY 2005 Capital Fund Program 5 Year Action Plan
q Public Housing Drug Elimination Program (PHDEP) Plan
q Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
q Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the "Applicable & On
Display" column in the appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
N/A PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans
and Related Regulations
N/A State/Local Government Certification of Consistency with 5 Year and Annual Plans
the Consolidated Plan
N/A Fair Housing Documentation: 5 Year and Annual Plans
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is
addressing those impediments in a reasonable fashion in view
of the resources available, and worked or is working with
local jurisdictions to implement any of the jurisdictions'
initiatives to affirmatively further fair housing that require
the PHA's involvement.
X Consolidated Plan for the jurisdiction/s in which the PHA is Annual Plan:
located (which includes the Analysis of Impediments to Fair Housing Needs
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
Most recent board-approved operating budget for the public Annual Plan:
housing program Financial Resources;
Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility,
Policy (A&O), which includes the Tenant Selection and Selection, and Admissions
Assignment Plan [TSAP] Policies
X Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
Policies
Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility,
Documentation: Selection, and Admissions
1. PHA board certifications of compliance with Policies
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
FY 2007 Annual Plan Page 9
form HUD 50075 (03/2006)
1 2WList of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
income mixing analysis
Public housing rent determination policies, including the Annual Plan: Rent
methodology for setting public housing flat rents Determination
q check here if included in the public housing
A & 0 Policy
Schedule of flat rents offered at each public housing Annual Plan: Rent
development Determination
q check here if included in the public housing
A & 0 Policy
X Section 8 rent determination (payment standard) policies Annual Plan: Rent
® check here if included in Section 8
Determination
Administrative Plan
Public housing management and maintenance policy Annual Plan: Operations
documents, including policies for the prevention or and Maintenance
eradication of pest infestation (including cockroach
infestation)
Public housing grievance procedures Annual Plan: Grievance
q check here if included in the public housing
Procedures
A & 0 Policy
X Section 8 informal review and hearing procedures Annual Plan: Grievance
® check here if included in Section 8
Procedures
Administrative Plan
The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs
Program Annual Statement (HUD 52837) for the active grant
year
Most recent CIAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
any active CIAP grant
Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs
Fund/Comprehensive Grant Program, if not included as an
attachment (provided at PHA option)
Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public housing
Approved or submitted applications for demolition and/or Annual Plan: Demolition
disposition of public housing and Disposition
Approved or submitted applications for designation of public Annual Plan: Designation of
housing (Designated Housing Plans) Public Housing
Approved or submitted assessments of reasonable Annual Plan: Conversion of
revitalization of public housing and approved or submitted Public Housing
conversion plans prepared pursuant to section 202 of the
1996 HUD Appropriations Act
Approved or submitted public housing homeownership Annual Plan:
programs/plans Homeownership
Policies governing any Section 8 Homeownership program Annual Plan:
q check here if included in the Section 8
Homeownership
Administrative Plan
X Any cooperative agreement between the PHA and the TANF Annual Plan: Community
agency Service & Self-Sufficiency
FY 2007 Annual Plan Page 10
13
form HUD 50075 (03/2006)List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community
Service & Self-Sufficiency
Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community
resident services grant) grant program reports Service & Self-Sufficiency
The most recent Public Housing Drug Elimination Program Annual Plan: Safety and
(PHEDEP) semi-annual performance report for any open Crime Prevention
grant and most recently submitted PHDEP application
(PHDEP Plan)
X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit
under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U.
S.C. 1437c(h)), the results of that audit and the PHA's
response to any findings
Troubled PHAs: MOA/Recove Plan Troubled PHAs
Other supporting documents (optional) (specify as needed)
(list individual) ; use as many lines as necessary)
FY 2007 Annual Plan Page 11
form HUD 50075 (03/2006)1. Statement of Housing Needs
[24 CFR Part 903.7 9 (a)]
A. Housing Needs of Families in the Jurisdiction/s Served by the PHA
Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or
other data available to the PHA, provide a statement of the housing needs in the jurisdiction by
completing the following table. In the "Overall" Needs column, provide the estimated number of renter
families that have housing needs. For the remaining characteristics, rate the impact of that factor on the
housing needs for each family type, from 1 to 5, with 1 being "no impact" and 5 being "severe impact."
Use N/A to indicate that no information is available upon which the PHA can make this assessment.
Housing Needs of Families in the Jurisdiction
by Family T pe
Family Type
Overall Afford-
abili
Supply Quality Access-
ibility
Size Loca-
tion
Income <= 30%
of AMI
137 5 5 3 4 5 1
Income >30% but
<=50% of AMI
331 5 5 3 1 5 1
Income >50% but
<80% of AMI
482 4 4 2 1 3 1
Elderly 124 4 4 3 5 1 2
Families with
Disabilities
56 5 5 4 5 3 1
Race/Ethnicity 542 4 4 1 4 3 2
Race/Ethnicity 152 5 4 3 2 5 1
Race/Ethnicity 181 5 4 3 1 5 2
Race/Ethnicity 67 5 5 3 2 4 1
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
Consolidated Plan of the Jurisdiction/s
Indicate year: 2000-2005
U.S. Census data : the Comprehensive Housing Affordability Strategy
("CHAS") dataset
q American Housing Survey data
Indicate year:
q Other housing market study
Indicate year:
Other sources : (list and indicate year of inforrnation ):2003 Housing Profile and
County of Los Angeles Consolidated Plan.
FY 2007 Annual Plan Page 12
15
form HUD 50075 (03/2006)B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the families on the PHA's waiting list s. Complete one table for each type
of PHA-wide waiting list administered by the PHA . PHAs may provide separate tables for site
based or sub-jurisdictional public housing waiting lists at their option.
Housing Needs of Families on the Waiting List*
Waiting list type: (select one)
® Section 8 tenant-based assistance
q Public Housing
q Combined Section 8 and Public Housing
q Public Housing Site-Based or sub jurisdictional waiting list (optional)
If used, identi which development/subjurisdiction:
# of families % of total families Annual Turnover
Waiting list total 4512
Extremely low 4380 97.07%
income <=30% AMI
Very low income 30 .66%
(>30% but <=50%
AMI)
Low income 1 .02%
(>50% but <80%
AMI)
Families with 64 1.42%
children
Elderly families 1008 22.34%
Families with 730 16.18%
Disabilities
White 1932 42.82%
Black 2455 54.41
American Indian 49 1.09%
Asian 71 1.57%
Characteristics by
Bedroom Size
(Public Housing
FY 2007 Annual Plan Page 13
16
form HUD 50075 (03/2006)Housing Needs of Families on the Waiting List*
Only)
1BR
2 BR
3 BR
4BR
5 BR
5+ BR
Is the waiting list closed (select one)? q No ® Yes
If yes:
How long has it been closed (# of months)? 61
Does the PHA expect to reopen the list in the PHA Plan year? q No Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? E] No ® Yes
*Housing Agency is currently purging a waitlist of approximately 7,272 households
with eighty-two percent (82%) of waiting list applicants being extremely-low income
and sixty-two percent (62%) being families with dependent children. To date, 4512
applicants remain on the waitlist with approximately 1,100 updated applications
received.
C. Strategy for Addressing Needs
Provide a brief description of the PHA's strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency's reasons for
choosing this strategy.
(1) Strategies
Need : Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
Select all that apply
q Employ effective maintenance and management policies to minimize the
number of public housing units off-line
q Reduce turnover time for vacated public housing units
q Reduce time to renovate public housing units
q Seek replacement of public housing units lost to the inventory through mixed
finance development
q Seek replacement of public housing units lost to the inventory through section
8 replacement housing resources
® Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
® Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
FY 2007 Annual Plan Page 14
I
?
'
form HUD 50075 (03/2006)Z Maintain or increase section 8 lease-up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration
® Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
q Participate in the Consolidated Plan development process to ensure
coordination with broader community strategies
® Other (list below)
Continue to monitor and enforce rent and income restrictions among
covenanted units through the Redevelopment Agency.
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
q Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance.
Other: (list below)
Conduct acquisition and rehabilitation of blighted/nuisance multi-family
housing units.
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply
q Exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
q Adopt rent policies to support and encourage work
q Other: (list below)
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply
q Employ admissions preferences aimed at families who are working
q Adopt rent policies to support and encourage work
q Other: (list below)
FY 2007 Annual Plan Page 15
form HUD 50075 (03/2006)
149Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
q Seek designation of public housing for the elderly
® Apply for special-purpose vouchers targeted to the elderly, should they become
available
q Other: (list below)
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities,
should they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities
q Other: (list below)
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs:
Select if applicable
Affirmatively market to races/ethnicities shown to have disproportionate
housing needs
q Other: (list below)
Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
q Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
® Market the section 8 program to owners outside of areas of poverty /minority
concentrations
® Other: (list below)
FY 2007 Annual Plan Page 16
11
form HUD 50075 (03/2006)Contact with the Housing Rights Center through the Redevelopment Agency to
assist with housing discrimination complaints and education.
Other Housing Needs & Strategies : (list needs and strategies below)
(2) Reasons for Selecting Strategies
Of the factors listed below, select all that influenced the PHA's selection of the
strategies it will pursue:
® Funding constraints
q Staffing constraints
q Limited availability of sites for assisted housing
® Extent to which particular housing needs are met by other organizations in the
community
® Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
q Influence of the housing market on PHA programs
® Community priorities regarding housing assistance
q Results of consultation with local or state government
q Results of consultation with residents and the Resident Advisory Board
q Results of consultation with advocacy groups
® Other: (list below)
Low vacancy rates and escalating rental rates.
2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal
public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan
year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant
funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other
funds, indicate the use for those funds as one of the following categories: public housing operations,
public housing capital improvements, public housing safety/security, public housing supportive services,
Section 8 tenant-based assistance, Section 8 supportive services or other.
Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
1. Federal Grants (FY 2007 grants) 0
a) Public Housing Operating Fund 0
b) Public Housing Capital Fund 0
c) HOPE VI Revitalization 0
d) HOPE VI Demolition 0
e) Annual Contributions for Section
8 Tenant-Based Assistance (HAP)
$2,339,467.00
FY 2007 Annual Plan Page 17
form HUD 50075 (03/2006)Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
f) Public Housing Drug Elimination
Program (including any Technical
Assistance funds)|10 10|g) Resident Opportunity and Self-
Sufficiency Grants|10 10|h) Community Development Block
Grant|10 10|i) HOME 0
Other Federal Grants (list below)
FSS Coordinator Grant $63,630.00
2. Prior Year Federal Grants
(unobligated funds only) (list
below)|10 10|3. Public Housing Dwelling Rental
Income|10 10|4. Other income (list below) 0
5. Non-federal sources (list below)
Redevelopment Agency Housing
Set Aside Funds-Home Secure
Program
$27,464.00 Installation of safety
and security devices
for seniors and the
disabled.
Redevelopment Agency Housing
Set Aside Funds-Shared Housing
for Elderly
$60,000.00 Senior Roomate
matching program
Housing Rights Center $20,000.00 Provision of fair
housing services.
Redevelopment Agency
Housing Set Aside Funds-
Rental Assistance
Program(RAP)
$300,000.00 Affordable housing
development and
acquisition.
FY 2007 Annual Plan Page 18
form HUD 50075 (03/2006)
2.1Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
Redevelopment Agency Housing $300,000.00 Repair and
Set Aside Funds-Neighborhood improvements to
Preservation (NPP) (HQS Grant) affordable rental and
ownership properties.
Assist with HQS
repairs.
Redevelopment Agency Housing $5,536,660.00
Set Aside Funds- Property
Acquisition and Development
$6,307,754.00
Total resources
3. PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Part 903.7 9 (c)]
N/A
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent
3A.
(1) Eligibility
a. When does the PHA verify eligibility for admission to public housing? (select all
that apply)
q When families are within a certain number of being offered a unit: (state
number)
q When families are within a certain time of being offered a unit: (state time)
q Other: (describe)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
q Criminal or Drug-related activity
q Rental history
q Housekeeping
q Other (describe)
c. q Yes q No: Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
FY 2007 Annual Plan Page 19
form HUD 50075 (03/2006)
12pd. q Yes q No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
e. q Yes q No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
(2)Waitin2 List Organization
a. Which methods does the PHA plan to use to organize its public housing waiting list
(select all that apply)
q Community-wide list
q Sub jurisdictional lists
q Site-based waiting lists
q Other (describe)
b. Where may interested persons apply for admission to public housing?
q PHA main administrative office
q PHA development site management office
q Other (list below)
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection ( 3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?
2. q Yes q No: Are any or all of the PHA' s site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3.E] Yes q No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists ( select all that apply)?
PHA main administrative office
All PHA development management offices
Management offices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
(3) Assignment
FY 2007 Annual Plan Page 20
form HUD 50075 (03/2006)
23a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
q One
q Two
q Three or More
b. q Yes q No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting list/s for the PHA:
(4) Admissions Preferences
a. Income targeting:
q Yes El No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing
to families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list
below)
q Emergencies
q Overhoused
q Underhoused
q Medical justification
q Administrative reasons determined by the PHA (e.g., to permit modernization
work)
q Resident choice: (state circumstances below)
q Other: (list below)
c. Preferences
1. q Yes q No: Has the PHA established preferences for admission to public
housing (other than date and time of application)? (If "no" is
selected, skip to subsection ( 5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences:
q Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
FY 2007 Annual Plan Page 21
form HUD 50075 (03/2006)
14q Victims of domestic violence
q Substandard housing
q Homelessness
q High rent burden (rent is > 50 percent of income)
Other preferences: (select below)
q Working families and those unable to work because of age or disability
q Veterans and veterans' families
q Residents who live and/or work in the jurisdiction
q Those enrolled currently in educational, training, or upward mobility programs
q Households that contribute to meeting income goals (broad range of incomes)
q Households that contribute to meeting income requirements (targeting)
q Those previously enrolled in educational, training, or upward mobility
programs
q Victims of reprisals or hate crimes
q Other preference(s) (list below)
3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next
to each. That means you can use "1" more than once, "2" more than once, etc.
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
FY 2007 Annual Plan Page 22
form HUD 50075 (03/2006)
20!r4. Relationship of preferences to income targeting requirements:
q The PHA applies preferences within income tiers
q Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
(5) Occupancy
a. What reference materials can applicants and residents use to obtain information
about the rules of occupancy of public housing (select all that apply)
q The PHA-resident lease
q The PHA's Admissions and (Continued) Occupancy policy
q PHA briefing seminars or written materials
q Other source (list)
b. How often must residents notify the PHA of changes in family composition?
(select all that apply)
q At an annual reexamination and lease renewal
q Any time family composition changes
q At family request for revision
q Other (list)
(6) Deconcentration and Income Mixing
a. q Yes q No: Did the PHA's analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing?
b. q Yes q No: Did the PHA adopt any changes to its admissions policies based
on the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
q Adoption of site-based waiting lists
If selected, list targeted developments below:
q Employing waiting list "skipping" to achieve deconcentration of poverty or
income mixing goals at targeted developments
FY 2007 Annual Plan Page 23
U
form HUD 50075 (03/2006)If selected, list targeted developments below:
q Employing new admission preferences at targeted developments
If selected, list targeted developments below:
q Other (list policies and developments targeted below)
d. q Yes q No: Did the PHA adopt any changes to other policies based on the
results of the required analysis of the need for deconcentration
of poverty and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
q Additional affirmative marketing
q Actions to improve the marketability of certain developments
q Adoption or adjustment of ceiling rents for certain developments
q Adoption of rent incentives to encourage deconcentration of poverty and
income-mixing
q Other (list below)
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply)
q Not applicable: results of analysis did not indicate a need for such efforts
q List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply)
q Not applicable: results of analysis did not indicate a need for such efforts
q List (any applicable) developments below:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant -based section 8
assistance program (vouchers, and until completely merged into the voucher program,
certificates).
(1) Eligibility
a. What is the extent of screening conducted by the PHA? (select all that apply)
q Criminal or drug-related activity only to the extent required by law or
regulation
FY 2007 Annual Plan Page 24
form HUD 50075 (03/2006)
2.7Criminal and drug-related activity, more extensively than required by law or
regulation
q More general screening than criminal and drug-related activity (list factors
below)
q Other (list below)
b. ® Yes q No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
c. ® Yes q No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
d. q Yes ® No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all
that apply)
q Criminal or drug-related activity
® Other (describe below)
We may share information about evictions, damage claims, police calls to the
unit, current address and landlord, and unpaid rent claims.
(2) Waiting List Organization
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply)
® None
q Federal public housing
q Federal moderate rehabilitation
q Federal project-based certificate program
q Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
® PHA main administrative office
q Other (list below)
(3) Search Time
a. ® Yes q No: Does the PHA give extensions on standard 60-day period to
search for a unit?
FY 2007 Annual Plan Page 25
Ze
form HUD 50075 (03/2006)If yes, state circumstances below:
Tenant must demonstrate that they have been making an effort to locate a suitable unit
by submitting a log of all attempts made. Special consideration is also made for
disabled individuals and others with special needs requesting a reasonable
accommodation.
(4) Admissions Preferences
a. Income targeting
® Yes q No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75 % of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. ® Yes q No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of
application) (if no, skip to subcomponent ( 5) Special purpose
section 8 assistance programs)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
® Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
® Victims of domestic violence
® Substandard housing
® Homelessness
® High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
q Working families and those unable to work because of age or disability
® Veterans and veterans' families
® Residents who live and/or work in your jurisdiction
q Those enrolled currently in educational, training, or upward mobility programs
q Households that contribute to meeting income goals (broad range of incomes)
® Households that contribute to meeting income requirements (targeting)
q Those previously enrolled in educational, training, or upward mobility
programs
® Victims of reprisals or hate crimes
q Other preference(s) (list below)
FY 2007 Annual Plan Page 26
form HUD 50075 (03/2006)3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your
second priority, and so on. If you give equal weight to one or more of these
choices (either through an absolute hierarchy or through a point system), place the
same number next to each. That means you can use "1" more than once, "2" more
than once, etc.
1 Date and Time
Former Federal preferences
1 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
1 Victims of domestic violence
1 Substandard housing
1 Homelessness
1 High rent burden
Other preferences (select all that apply)
q Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents who live and/or work in your jurisdiction
q Those enrolled currently in educational, training, or upward mobility programs
q Households that contribute to meeting income goals (broad range of incomes)
q Households that contribute to meeting income requirements (targeting)
q Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
q Other preference(s) (list below)
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
® Date and time of application
q Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for "residents who live and/or work in the
jurisdiction" (select one)
® This preference has previously been reviewed and approved by HUD
q The PHA requests approval for this preference through this PHA Plan
6. Relationship of preferences to income targeting requirements: (select one)
FY 2007 Annual Plan Page 27
30
form HUD 50075 (03/2006)q The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
(5) Special Purpose Section 8 Assistance Programs
a. In which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained? (select all that apply)
® The Section 8 Administrative Plan
q Briefing sessions and written materials
® Other (list below)
Program brochure.
b. How does the PHA announce the availability of any special-purpose section 8
programs to the public?
q Through published notices
® Other (list below)
We announce this to applicants on the waiting list first.
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete sub-component
4A.
(1) Income Based Rent Policies
Describe the PHA's income based rent setting policy/ies for public housing using, including
discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the
appropriate spaces below.
a. Use of discretionary policies: (select one)
q The PHA will not employ any discretionary rent-setting policies for income
based rent in public housing. Income-based rents are set at the higher of 30%
of adjusted monthly income, 10% of unadjusted monthly income, the welfare
rent, or minimum rent (less HUD mandatory deductions and exclusions). (If
selected, skip to sub-component (2))
FY 2007 Annual Plan Page 28
31
form HUD 50075 (03/2006)q The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
b. Minimum Rent
1. What amount best reflects the PHA' s minimum rent? (select one)
q $0
q $1-$25
q $26-$50
2. Yes F_1 No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1. q Yes q No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the
PHA plan to employ (select all that apply)
q For the earned income of a previously unemployed household member
q For increases in earned income
q Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
q Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below:
q For household heads
q For other family members
q For transportation expenses
q For the non-reimbursed medical expenses of non-disabled or non-elderly
families
q Other (describe below)
FY 2007 Annual Plan Page 29
32.
form HUD 50075 (03/2006)e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
q Yes for all developments
q Yes but only for some developments
q No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
q For all developments
q For all general occupancy developments (not elderly or disabled or elderly
only)
q For specified general occupancy developments
q For certain parts of developments; e.g., the high-rise portion
q For certain size units; e.g., larger bedroom sizes
q Other (list below)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select
all that apply)
q Market comparability study
q Fair market rents (FMR)
q 95th percentile rents
q 75 percent of operating costs
q 100 percent of operating costs for general occupancy (family) developments
q Operating costs plus debt service
q The "rental value" of the unit
q Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
Never
At family option
Any time the family experiences an income increase
Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)
Other (list below)
FY 2007 Annual Plan Page 30
form HUD 50075 (03/2006)
33g. q Yes F_1 No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases
in the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use
to establish comparability? (select all that apply.)
q The section 8 rent reasonableness study of comparable housing
q Survey of rents listed in local newspaper
q Survey of similar unassisted units in the neighborhood
q Other (list/describe below)
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to
complete sub-component 4B. Unless otherwise specified , all questions in this section apply only to
the tenant-based section 8 assistance program (vouchers, and until completely merged into the
voucher program , certificates).
(1) Payment Standards
Describe the voucher payment standards and policies.
a. What is the PHA's payment standard? (select the category that best describes your
standard)
q At or above 90% but below 100% of FMR
100% of FMR
q Above 100% but at or below 110% of FMR
q Above 110% of FMR (if HUD approved; describe circumstances below)
b. If the payment standard is lower than FMR, why has the PHA selected this
standard? (select all that apply)
q FMRs are adequate to ensure success among assisted families in the PHA's
El
El
segment of the FMR area
The PHA has chosen to serve additional families by lowering the payment
standard
Reflects market or submarket
Other (list below)
FY 2007 Annual Plan Page 31
34
form HUD 50075 (03/2006)c. If the payment standard is higher than FMR, why has the PHA chosen this level?
(select all that apply)
q FMRs are not adequate to ensure success among assisted families in the PHA's
1-1
segment of the FMR area
Reflects market or submarket
To increase housing options for families
Other (list below)
d. How often are payment standards reevaluated for adequacy ? (select one)
® Annually
q Other (list below)
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
® Success rates of assisted families
® Rent burdens of assisted families
® Other (list below)
Average area rents.
(2) Minimum Rent
a. What amount best reflects the PHA's minimum rent? (select one)
q $0
q $1-$25
® $26-$50
b. ® Yes q No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
-The family has lost their eligibility for participation in a federal state or local
assistance program;
-The family is waiting for a determination of their status of eligibility to such
programs;
-The family will be evicted as a result of the minimum rent requirement.
5. Operations and Management
[24 CFR Part 903.7 9 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this
section. Section 8 only PHAs must complete parts A, B, and C(2)
FY 2007 Annual Plan Page 32
35
form HUD 50075 (03/2006)A. PHA Management Structure
Describe the PHA's management structure and organization.
(select one)
® An organization chart showing the PHA's management structure and
organization is attached.
q A brief description of the management structure and organization of the PHA
follows:
B. HUD Programs Under PHA Management
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use "NA" to indicate that the PHA does not
operate any of the programs listed below.)
Program Name Units or Families
Served at Year
Beginning
Expected
Turnover
Public Housing
Section 8 Vouchers 198 5
Section 8 Certificates
Section 8 Mod Rehab
Special Purpose Section
8 Certificates/Vouchers
(list individually)
Public Housing Drug
Elimination Program
(PHDEP)
Other Federal
Programs(list
individually)
C. Management and Maintenance Policies
List the PHA's public housing management and maintenance policy documents, manuals and handbooks
that contain the Agency's rules, standards, and policies that govern maintenance and management of
public housing, including a description of any measures necessary for the prevention or eradication of
pest infestation (which includes cockroach infestation) and the policies governing Section 8
management.
(1) Public Housing Maintenance and Management: (list below)
(2) Section 8 Management: (list below)
FY 2007 Annual Plan Page 33
34
form HUD 50075 (03/2006)6. PHA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
Exemptionsfrom component 6: High performing PHAs are not required to complete component 6.
Section 8-Only PHAs are exempt from sub -component 6A.
A. Public Housing
1. q Yes q No: Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CFR Part 966,
Subpart B, for residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to
initiate the PHA grievance process? (select all that apply)
q PHA main administrative office
q PHA development management offices
q Other (list below)
B. Section 8 Tenant-Based Assistance
1. ® Yes q No: Has the PHA established informal review procedures for applicants
to the Section 8 tenant-based assistance program and informal
hearing procedures for families assisted by the Section 8 tenant-
based assistance program in addition to federal requirements
found at 24 CFR 982?
If yes, list additions to federal requirements below:
2. Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes ? (select all that apply)
PHA main administrative office
q Other (list below)
7. Capital Improvement Needs
FY 2007 Annual Plan Page 34
31
-
form HUD 50075 (03/2006)[24 CFR Part 903.7 9 (g)]
Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and
may skip to Component 8.
A. Capital Fund Activities
Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may
skip to component 7B. All other PHAs must complete 7A as instructed.
(1) Capital Fund Program Annual Statement
Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital
activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability
of its public housing developments. This statement can be completed by using the CFP Annual
Statement tables provided in the table library at the end of the PHA Plan template OR, at the PHA's
option, by completing and attaching a properly updated HUD-52837.
Select one:
q The Capital Fund Program Annual Statement is provided as an attachment to
the PHA Plan at Attachment (state name)
-or-
F-1 The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
(2) Optional 5-Year Action Plan
Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement
can be completed by using the 5 Year Action Plan table provided in the table library at the end of the
PHA Plan template OR by completing and attaching a properly updated HUD-52834.
a. q Yes q No: Is the PHA providing an optional 5-Year Action Plan for the
Capital Fund? (if no, skip to sub-component 7B)
b. If yes to question a, select one:
q The Capital Fund Program 5-Year Action Plan is provided as an attachment to
the PHA Plan at Attachment ( state name
-or-
F-1 The Capital Fund Program 5-Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert
here)
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
FY 2007 Annual Plan Page 35
38
form HUD 50075 (03/2006)Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved
HOPE VI and/or public housing development or replacement activities not described in the Capital Fund
Program Annual Statement.
q Yes F_1 No: a) Has the PHA received a HOPE VI revitalization grant? (if no,
skip to question c; if yes , provide responses to question b for
each grant , copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status)
U Revitalization Plan under development
q Revitalization Plan submitted, pending approval
q Revitalization Plan approved
q Activities pursuant to an approved Revitalization Plan
underway
q Yes q No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant
in the Plan year?
If yes, list development name/s below:
q Yes q No: d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
q Yes q No: e) Will the PHA be conducting any other public housing
development or replacement activities not discussed in the
Capital Fund Program Annual Statement?
If yes, list developments or activities below:
8. Demolition and Disposition
[24 CFR Part 903.7 9 (h)]
Applicability of component 8: Section 8 only PHAs are not required to complete this section.
1. q Yes q No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of
1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If "No",
skip to component 9; if "yes", complete one activity description
for each development.)
FY 2007 Annual Plan Page 36
31
form HUD 50075 (03/2006)2. Activity Description
q Yes q No: Has the PHA provided the activities description information in
the optional Public Housing Asset Management Table? (If
"yes", skip to component 9. If "No", complete the Activity
Description table below.)
Demolition/Disposition Activity Description
I a. Development name:
lb. Development (project) number:
2. Activity type: Demolition F-1
Disposition El
3. Application status (select one)
Approved q
Submitted, pending approval q
Planned application q
4. Date a lication approved, submitted, or planned for submission: DD/MM/YY
5. Number of units affected:
6. Coverage of action (select one)
q Part of the development
q Total development
7. Timeline for activity:
a. Actual or projected start date of activity:
b. Projected end date of activit :
9. Designation of Public Housing for Occupancy by Elderly Families
or Families with Disabilities or Elderly Families and Families with
Disabilities
[24 CFR Part 903.7 9 (i)]
Exemptions from Component 9; Section 8 only PHAs are not required to complete this section.
1. q Yes q No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities
or will apply for designation for occupancy by only elderly
families or only families with disabilities, or by elderly families
and families with disabilities as provided by section 7 of the
U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming
fiscal year? (If "No", skip to component 10. If "yes", complete
one activity description for each development, unless the PHA is
FY 2007 Annual Plan Page 37
yo
form HUD 50075 (03/2006)eligible to complete a streamlined submission; PHAs
completing streamlined submissions may skip to component
10.)
2. Activity Description
q Yes q No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If "yes", skip to component 10. If
"No", complete the Activity Description table below.
Designation of Public Housin g Activity Description
1 a. Development name:
lb. Development (project) number:
2. Designation type:
Occupancy by only the elderly q
Occupancy by families with disabilities q
Occupancy by only elderly families and families with disabilities q
3. Application status (select one)
Approved; included in the PHA's Designation Plan q
Submitted, pending approval q
Planned application El
4. Date this designation approved, submitted, or planned for submission: (DD/MM/YY)
5. If approved, will this designation constitute a (select one)
q New Designation Plan
q Revision of a previously-approved Designation Plan?
6. Number of units affected:
7. Coverage of action (select one)
q Part of the development
q Total development
10. Conversion of Public Housing to Tenant -Based Assistance
[24 CFR Part 903.7 9 0)]
Exemptions from Component 10; Section 8 only PHAs are not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD
FY 1996 HUD Appropriations Act
1. q Yes q No: Have any of the PHA's developments or portions of
developments been identified by HUD or the PHA as covered
under section 202 of the HUD FY 1996 HUD Appropriations
Act? (If "No", skip to component 11; if "yes", complete one
activity description for each identified development, unless
FY 2007 Annual Plan Page 38
y1
form HUD 50075 (03/2006)eligible to complete a streamlined submission. PHAs
completing streamlined submissions may skip to component
11.)
2. Activity Description
q Yes F-1 No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If "yes", skip to component 11. If
"No", complete the Activity Description table below.
Conversion of Public Housin g Activity Description
l a. Development name:
lb. Development (project) number:
2. What is the status of the required assessment?
q Assessment underway
q Assessment results submitted to HUD
q Assessment results approved by HUD (if marked, proceed to next
question)
q Other (explain below)
3. q Yes q No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
4. Status of Conversion Plan (select the statement that best describes the current
status)
q Conversion Plan in development
q Conversion Plan submitted to HUD on: (DD/MM/YYYY)
q Conversion Plan approved by HUD on: (DD/MM/YYYY)
q Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
q Units addressed in a pending or approved demolition application (date
submitted or approved:
q Units addressed in a pending or approved HOPE VI demolition application
(date submitted or approved: )
q Units addressed in a pending or approved HOPE VI Revitalization Plan
(date submitted or approved: )
q Requirements no longer applicable: vacancy rates are less than 10 percent
q Requirements no longer applicable: site now has less than 300 units
q Other: (describe below)
B. Reserved for Conversions pursuant to Section 22 of the U .S. Housing Act of
1937
FY 2007 Annual Plan Page 39
yz
form HUD 50075 (03/2006)C. Reserved for Conversions pursuant to Section 33 of the U .S. Housing Act of
1937
11. Homeownership Programs Administered by the PHA
[24 CFR Part 903.7 9 (k)]
A. Public Housing
Exemptions from Component 11A: Section 8 only PHAs are not required to complete 11A.
1. q Yes q No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section 5(h), the HOPE I program, or section 32 of the U.S.
Housing Act of 1937 (42 U.S.C. 1437z-4). (If "No", skip to
component 1 1B; if "yes", complete one activity description for
each applicable program/plan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may
skip to component 11B.)
2. Activity Description
q Yes q No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? (If "yes", skip to component 12. If
"No", complete the Activity Description table below.)
Public Housing Homeownership Activity Description
(Complete one for each development affected)
1a. Development name:
lb. Development (project) number:
2. Federal Program authority:
q HOPE I
q 5(h)
q Turnkey III
q Section 32 of the USHA of 1937 (effective 10/1/99)
3. Application status: (select one)
FY 2007 Annual Plan Page 40
43
form HUD 50075 (03/2006)q Approved; included in the PHA' s Homeownership Plan/Program
q Submitted, pending approval
q Planned application
4. Date Homeownership Plan/Program approved , submitted, or planned for submission:
(DD/MM/YYYY)
5. Number of units affected:
6. Coverage of action: (select one)
q Part of the development
q Total development
B. Section 8 Tenant Based Assistance
1. q Yes ® No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If "No", skip to component
12; if "yes", describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to
high performer status. High performing PHAs may skip to
component 12.)
2. Program Description:
a. Size of Program
q Yes q No: Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
q 25 or fewer participants
q 26 - 50 participants
q 51 to 100 participants
q more than 100 participants
b. PHA-established eligibility criteria
q Yes q No: Will the PHA' s program have eligibility criteria for participation in
its Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
FY 2007 Annual Plan Page 41
4Y
form HUD 50075 (03/2006)12. PHA Community Service and Self-sufficiency Programs
[24 CFR Part 903.7 9 (1)]
Exemptions from Component 12: High performing and small PHAs are not required to complete this
component. Section 8-Only PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements:
® Yes q No: Has the PHA has entered into a cooperative agreement with the
TANF Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act
of 1937)?
If yes, what was the date that agreement was signed? 04/21/99
2. Other coordination efforts between the PHA and TANF agency (select all that
apply)
q Client referrals
® Information sharing regarding mutual clients (for rent determinations and
otherwise)
® Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
q Jointly administer programs
® Partner to administer a HUD Welfare-to-Work voucher program
q Joint administration of other demonstration program
q Other (describe)
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
q Public housing rent determination policies
q Public housing admissions policies
q Section 8 admissions policies
q Preference in admission to section 8 for certain public housing families
q Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the
PHA
q Preference/eligibility for public housing homeownership option
participation
q Preference/eligibility for section 8 homeownership option participation
q Other policies (list below)
FY 2007 Annual Plan Page 42
45
form HUD 50075 (03/2006)b. Economic and Social self-sufficiency programs
Yes F] No: Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents? (If "yes", complete the following
table; if "no" skip to sub-component 2, Family Self
Sufficiency Programs. The position of the table may be
altered to facilitate its use. )
Services and Programs
Program Name & Description
(including location, if appropriate)
Estimated
Size
Allocation
Method
(waiting
list/random
selection/specific
criteria/other)
Access
(development office /
PHA main office /
other provider name)
Eligibility
(public housing or
section 8
participants or
both)
Family Self Sufficiency Program 25 Voluntary PHA main office Section 8
FSS revolving loan fund 2 Specific Criteria Beyond Shelter FSS participants
Child Development Classes 25 Voluntary Beyond Shelter FSS participants
Substance Abuse Support Group 25 Voluntary Beyond Shelter FSS participants
Job Development Counseling 25 Voluntary Beyond Shelter FSS participants
(2) Family Self Sufficiency pro2ram/s
a. Participation Description
Famil Self Sufficiency (FSS) Participation
Program Required Number of Participants
(start of FY 2007 Estimate)
Actual Number of Participants
(As of 03/20/07)
Public Housing
Section 8 25 2
The temporary reduction in our current program is due to the success of graduating
households and the result of the Housing Authority of the City of Los Angeles
(HACLA) absorbing these households into their program . Since 1999 the Culver City
Housing Agency (CCHA) has been awarded funding for our FSS Coordinator which
has afforded our agency the ability to assist our Section 8 participants achieve their
FY 2007 Annual Plan Page 43
form HUD 50075 (03/2006)goal of self sufficiency. Through the years, forty (40) households have participated in
FSS. Of this number, twelve (12) have graduated by completing their Contract of
Participation (COP) and thirty-four (34) have generated escrow accounts.
The CCHA has continued to solicit and enroll FSS participation through extensive
outreach . The FSS Coordinator has worked diligently with the Section 8 HCVP
Waitlist Staff to make presentations about the FSS Program when a household is
certified and briefed as they enter the Section 8 Program . Follow up telephone calls
are also conducted.
In addition, two (2) mass mailings regarding the FSS Program were transmitted to all
current HCVP participants in order to educate and outreach to potential participants.
Over two hundred (200) individuals were notified via mail about the benefits of the
FSS program along with contact information on how to apply. Also, the FSS
Coordinator conducted telephone follow-ups to each household. To increase our
FSS enrollment, CCHA will continue the above efforts while also employing new
methods to enhance enrollment. The role of the FSS Coordinator is essential to the
effort.
Staff will continue to aggressively outreach to current HCVP participants in an
attempt to recruit for the Family Self Sufficiency Program and we anticipate enrolling
fifteen new households to the program by December 2007.
b. ® Yes F] No: If the PHA is not maintaining the minimum program size
required by HUD, does the most recent FSS Action Plan address
the steps the PHA plans to take to achieve at least the minimum
program size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply)
® Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies
® Informing residents of new policy on admission and reexamination
q Actively notifying residents of new policy at times in addition to admission and
reexamination.
q Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
® Establishing a protocol for exchange of information with all appropriate TANF
agencies
q Other: (list below)
FY 2007 Annual Plan Page 44
y}
form HUD 50075 (03/2006)D. Reserved for Community Service Requirement pursuant to section 12(c) of
the U.S. Housing Act of 1937
13. PHA Safety and Crime Prevention Measures
[24 CFR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PH DEP and
Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are
participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-
component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents
(select all that apply)
q High incidence of violent and/or drug-related crime in some or all of the PHA's
developments
q High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA's developments
q Residents fearful for their safety and/or the safety of their children
q Observed lower-level crime, vandalism and/or graffiti
q People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
q Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply).
q Safety and security survey of residents
q Analysis of crime statistics over time for crimes committed "in and around"
public housing authority
q Analysis of cost trends over time for repair of vandalism and removal of graffiti
q Resident reports
q PHA employee reports
q Police reports
q Demonstrable, quantifiable success with previous or ongoing anticrime/anti
drug programs
q Other (describe below)
3. Which developments are most affected? (list below)
FY 2007 Annual Plan Page 45
N|1010|form HUD 50075 (03/2006)B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply)
q Contracting with outside and/or resident organizations for the provision of
crime- and/or drug-prevention activities
q Crime Prevention Through Environmental Design
q Activities targeted to at-risk youth, adults, or seniors
q Volunteer Resident Patrol/Block Watchers Program
q Other (describe below)
2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
Police involvement in development, implementation, and/or ongoing
evaluation of drug-elimination plan
Police provide crime data to housing authority staff for analysis and action
Police have established a physical presence on housing authority property (e.g.,
community policing office, officer in residence)
Police regularly testify in and otherwise support eviction cases
Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services
q Other activities (list below)
2. Which developments are most affected? (list below)
D. Additional information as required by PHDEP/PHDEP Plan
PHAs eligible for FY 2005 PHDEP funds must provide a PHDEP Plan meeting specified requirements
prior to receipt of PHDEP funds.
q Yes q No: Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan?
q Yes q No: Has the PHA included the PHDEP Plan for FY 2005 in this PHA
Plan?
q Yes q No: This PHDEP Plan is an Attachment. (Attachment Filename: )
FY 2007 Annual Plan Page 46
4°I
form HUD 50075 (03/2006)14. RESERVED FOR PET POLICY
[24 CFR Part 903.7 9 (n)]
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance
with the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.7 9 (p)]
1. ® Yes q No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
2. ® Yes q No: Was the most recent fiscal audit submitted to HUD?
3. q Yes ® No: Were there any findings as the result of that audit?
4. q Yes q No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain?
5. q Yes q No: Have responses to any unresolved findings been submitted to
HUD?
If not, when are they due (state below)?
17. PHA Asset Management
[24 CFR Part 903.7 9 (q)]
Exemptions from component 17: Section 8 Only PHAs are not required to complete this component.
High performing and small PHAs are not required to complete this component.
1. q Yes q No: Is the PHA engaging in any activities that will contribute to the
long-term asset management of its public housing stock,
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
other needs that have not been addressed elsewhere in this PHA
Plan?
2. What types of asset management activities will the PHA undertake? (select all that
apply)
q Not applicable
Private management
Development-based accounting
Comprehensive stock assessment
FY 2007 Annual Plan Page 47
.70
form HUD 50075 (03/2006)q Other: (list below)
3. q Yes F_1 No: Has the PHA included descriptions of asset management activities
in the optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. q Yes F_1 No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Boards?
2. If yes, the comments are: (if comments were received, the PHA MUST select one)
q Attached at Attachment (File name)
q Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
q Considered comments, but determined that no changes to the PHA Plan were
necessary.
q The PHA changed portions of the PHA Plan in response to comments
List changes below:
q Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. ® Yes q No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub-component C.)
2. q Yes q No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
q Candidates were nominated by resident and assisted family organizations
q Candidates could be nominated by any adult recipient of PHA assistance
q Self-nomination: Candidates registered with the PHA and requested a place on
ballot
FY 2007 Annual Plan Page 48
Sj
form HUD 50075 (03/2006)q Other: (describe)
b. Eligible candidates: (select one)
q Any recipient of PHA assistance
q Any head of household receiving PHA assistance
q Any adult recipient of PHA assistance
q Any adult member of a resident or assisted family organization
q Other (list)
c. Eligible voters: (select all that apply)
q All adult recipients of PHA assistance (public housing and section 8 tenant-
based assistance)
q Representatives of all PHA resident and assisted family organizations
q Other (list)
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1. Consolidated Plan jurisdiction: County of Los Angeles
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plan/s.
q The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
q The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan. (list below)
q Other: (list below)
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD.
FY 2007 Annual Plan Page 49
c2.
form HUD 50075 (03/2006)Attachments
Use this section to provide any additional attachments referenced in the Plans.
1) Culver City Organizational Chart
2) 2005 Single Audit
3) Housing Fiscal Strategy Outline
FY 2007 Annual Plan Page 50
53
form HUD 50075 (03/2006)ADMINISTRATIVE SECRETARY
Sandy Poveromo
Pay all bills
Maintaining Housing budget
Overseeing Housing Administrator calendar
Organizing trips, workshops, conferences
Assistant to Housing Administrator
HOUSING SPECIALIST
(Section 8)
Mona Karroum
Oversee Daily Administration of Housing Choice
Voucher Program
Section 8 Administrative Plan
SEMAP
PHA Annual and Five Year Plan
Section 8 Waiting List
Assist with Section 8 Budget/YESS
Monthly Rent Roll
FSS Escrow Accounting
HOUSING DIVISION
ORGANIZATIONAL CHART
HOUSING PROGRAMS
ADMINISTRATOR
Tevis Barnes
Section 8 Budget
Culver Terrace Rehabilitation
Grandview Palms Development
Homeless
Acquisition & Rehabilitation
Housing Public Relations
HOUSING PROGRAMS SUPERVISOR
(Agency)
Lillian Ikeda
Oversee Daily Administration of
Agency Funded programs
RAP
MAP
Annual State Controller Report
Agency Five Year Implementation Plan
Landlord/Tenant Mediation Board
Owner Appreciation Dinner
Acquisition & Rehabilitation
ACTING SECRETARY
Cheryl Simon
Ordering all supplies
Assist with 3111 Party Verifications
Front desk back-up
Section 8/RAP Status Request
File maintenance
Maintaining all forms
Back-up Assistance for
Housing Administrator
Back-up Timesheet Entry
HOUSING ASSISTANT
(Section 8)
Pam Jackson
Section 8 File Maintenance
Assist with SEMAP
Review HUD Policy/Procedures
Section 8 Administrative Plan
Assist with PIC
Section 8 Purge
Office Reconfiguration
HOUSING ASSISTANT
(Section 8)
Teresa Williams
Section 8 File Maintenance
SEMAP
Review HUD Policy/Procedures
Pulling from Section 8
Waiting List
PIC
Section 8 Purge
ADMINISTRATIVE CLERK
(Vacant)
Maintaining front desk
Collecting client information
HOUSING ASSISTANT HOUSING ASSISTANT
(Agency)
Mama Johnson
RAP
Homeless
Back-fill Section 8
Housing Public Relations
Assist with NPP
Acquisition & Rehabilitation
(Agency)
Rurl Tanaka
MAP
NPP
Covenant Monitoring
Culver Terrace Rent Credit
Assist with Landlord/Tenant
Mediation Board
Assist w/Owners Apprec Dinner
Acquisition & Rehabilitation
FSS/WTW
SENIOR STRUCTURAL
REHABILITATION SPECIALIST
Fred Deimel
Oversee all inspections
NPP
KinstoNWade Clean-Up
Owners' Workshop
Jackson Building
Grandview Palms
Culver Terrace Mobile Home Park
Assist with Acquisition & Rehabilitation
STRUCTURAL REHABILIATION
SPECIALIST
Kern Gant
All Section 8 Inspections
All RAP Inspections
Assist with NPP and MAP
Assist with Wade/Kinston Clean-Up
Rent Comparables
Utility Rates
Assist with Acquisition & Rehab
OCCUPANCY SPECIALIST
Cheryl Simon
Scheduling all inspections
3" Party Verifications
Assist with Rent Comps
Assist with Utility Rates
Back-fill Section 8
Back-fill Inspections
Back-fill front desk coverage
Timesheet Entry
12/2006t
CITY OF CULVER CITY, CALIFORNIA
SINGLE AUDIT REPORT
JUNE 30, 2005
.1
55CITY OF CULVER CITY
JUNE 30, 2005
TABLE OF CONTENTS
Page
Number
Report on Internal Control Over Financial Reporting and on Compliance Based
on an Audit of Financial Statements Performed in Accordance with Government
Auditing Standards I
Report on Compliance with Requirements Applicable to Each Major Program
and Internal Control Over Compliance in Accordance with OMB Circular A-133 3
Schedule 1 - Schedule of Expenditures of Federal Awards for the
Year Ended June 30, 2005 5
Notes to Schedule of Expenditures of Federal Awards 6
Schedule 2 - Schedule of Findings and Questioned Costs for the
Fiscal Year Ended June 30, 2005 8|1010|6Lance
Soil &
Lunghard
LLSI LLP
Certified Public Accountants
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT
OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENTAUDITING STANDARDS
To The Honorable Mayor and Members of the City Council
City of Culver City, California
Brandon W. Burrows
Donald L. Parker
Michael K. Ch u
David E. Hale
A HDfmioaa/ Corpondun
Donald G . Slater
Richard K IGkuchi
Retired
Robert C. Lance
1914-1994
Richard C. Soil
Fred J. Lunghard, Jr.
1928-1999
We have audited the financial statements of the government activities, the business-type activities, each major
fund and the aggregate remaining fund information of the City of Culver City, California, as of and for the year
ended June 30, 2005, and have issued our report thereon dated September 22, 2005. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City of Culver City's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the
financial statements and not to provide an opinion on the internal control over financial reporting. Our
consideration of the internal control over financial reporting would not necessarily disclose all matters in the
internal control over financial reporting that might be material weaknesses. A material weakness is a
reportable condition in which the design or operation of one or more of the internal control components does
not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would
be material in relation to the financial statements being audited may occur and not be detected within a timely
period by employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over financial reporting and its operation that we consider to be material
weaknesses.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City of Culver City's financial statements are free
of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results
of our tests disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
75 YEARS
1929 2004
01 EXAM" 203 N. Brea Blvd., Suite 203 • Brea, CA 9282I-4056. (714) 672-0022 • Fax (714) 672-0331 • www.lsfcl)as.com
czLance
Soil &
Lunghard
LLP
CERTTFIEO PVOLP ACCOUNTANTS
To The Honorable Mayor and Members of the City Council
City of Culver City, California
This report is intended solelyfor the information of the City Council, management , federal awarding agencies
and pass-through entities and is not intended to be, and should not be , used by anyone other than these
specified parties.
September 22, 2005
I
58I
LISLL ce
l &
nghard
LLP
I
Certified Public Accountants|101010|REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH
MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A-133
To The Honorable Mayor and Members of the City Council
City of Culver City, California
Compliance
Brandon W. Burrows
Donald L. Parker
Michael K. Chu
David E. Hale
A Profession! Corporo8on
Donald G. Slater
Richard K. Kikuchi
Retired
Robert C. Lance
1914-1991
Richard C. Soil
Fred J. Lwghard, Jr.
1928-1999
We have audited the compliance of the City of Culver City, California, with the types of compliance
requirements described in the United States Office
of Management and Budget
(OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal.programs for the year ended June 30,
2005. The City of Culver City's major federal programs are identified in the summary of auditor'
s results
section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements
of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility
of the City of Culver City's management .
Our responsibility is to express an opinion on the City of Culver City's
compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United
States; the standards applicable to financial audits contained in GoverrunentAuditing Standards,
issued by
the Comptroller General of the United States and OMB Circular A-133, Audits of States, Local Governments
and Non-Profit Organizations. Those standards and OMB Circular A-1 33 require thatwe plan and perform the
audit to obtain reasonable assurance
about whether noncompliance with the types of compliance
requirements referred to above that could have a direct and material effect on a major federal program
occurred. An audit includes examining , on a test
basis, evidence about the City of Culver City's compliance
with those requirements and performing such other procedures, as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not
provide a legal determination on the City of Culver City's compliance with those requirements.
In our opinion, the City of Culver City complied
, in all material
respects, with the requirements referred to
above that are applicable to each of its major federal programs for the year ended June 30, 2005.
Internal Control Over Compliance
The management of the City of Culver City
is responsible for establishing and maintaining effective internal
control over compliance with requirements of laws , regulations , contracts and grants applicable to federal
programs . In planning and performing our audit , we considered the City
of Culver City's internal control over
compliance with requirements that could have a direct and material effect on a majorfederal program in order
to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and
report on internal control over compliance in accordance with OMB
Circular A-133.
75 YEARS
1929 2004
01 Etee ee 203 N. Brea Blvd., Suite 203 • gCA 92821-4056 • (714) 672-0022 • Fax (714) 672-0331 • www.lslcpas.comLLP
CERnArEO PUBLIC ACCOUNTANTS
To The Honorable Mayor and Members of the City Council
City of Culver City, California
Our consideration of the internal control over compliance would not necessarily disclose all matters in the
internal control that might be material weaknesses. A material weakness is a reportable condition in which the
design or operation of one or more of the internal control corn ponents does not reduce to a relatively low level
the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants caused by
error or fraud that would be material in relation to a major federal program being audited may occur and not be
detected within a timely period by employees in the normal course of performing their assigned functions. We
noted no matters involving the internal control over compliance and its operation that we consider to be
material weaknesses.
Schedule of Expenditures of Federal Awards
We have audited the financial statements of the government activities, the business-type activities, each major
fund and the aggregate remaining fund information of the City of Culver City as of and for the year ended June
30, 2005, and have issued our report thereon dated September 22, 2005. Our audit was performed for the
purpose of forming an opinion of the basic financial statements taken as a whole . The accompanying
schedule of expenditures of federal awards is presented for purposes of additional analysis as required by
OMB Circular A-133 and is not a required part of the basic financial statements . Such information has been
subjected to the auditing procedures applied in the audit of the basic financial. statements and, in our opinion,
is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
This report is intended solely for the information of the City Council, management, federal awarding agencies
and pass-through entities and is not intended to be, and should not be, used by anyone other than these
specified parties.
"O^ 9'_e^r4a' V^o'A
September 22, 2005CITY OF CULVER CITY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 30, 2005
Federal Grantor/Pass-Through Grantor/Program Title|1010|Federal
CFDA Pass-Through Grantor' s Federal
Number Number Expenditures
Corporation for National and Community Service
Direct Program-Retired Senior Volunteer Program 94.002
U. S. Department of Agriculture
Passed through Los Angeles County Department
of Community and Senior Citizen's Services-
Food Distribution 10.570
U.S, Department of Health and Human Services
Passed through Los Angeles County Department
of Community and Senior Citizens' Services -
Special Programs for the Aging:
Title III, Part B - Grants for Supportive Services
and Senior Centers 93.044
Title III, Part C - Nutrition Services 93.045
Total Dept of Health and Human Services
U.S. Department of Justice
Local Law Enforcement Block Grant:
Direct Program:
Office of Justice Programs
Vest Program
Asset Seizure
S 48,067
18,479
906
95,151
96,057
16.592 2002-LB-BX-1549 42,891
16.607 2004BUBX04022255 16.262
16.000 1,463
Total Department of Justice 60,616
U.S. Department of Homeland Security
Assistance to Firefighters Grant 97.044 EMW-2004-FG-13102 25,272
Assistance to Firefighters Grant 97 .044 EMW-2003-FG-08815 21,960
2004 State Homeland Security Grant 97.004 2004-45 OES ID 037-00000 15,033
Total Department of Homeland Security 62,265
U.S. Department of Transportation
Direct program - Federal Transit Capital and
Operating Assistance Formula Grants 20.507 4,946,792
Passed through State of California Department of
Transportation: Transportation Equity Act for the
21st Century 20.205 P607 'c5%000
20.205 P807 - 308.510
Total Department of Transportation 5,505,302
Environmental Protection Agency
Dog Park Assessment 66.818 P 816 8F-97971301-0 47,790
Dog Park Cleanup 68.818 P B16 BF-97971401-0 192,134
Total EPA Grants 239.924
U.S. Department of Housing and Urban Development
Direct programs:
Housing Section 8: Housing Choice Vouchers 14.871 CA110VOOF06 2.600,226
Total Section 8 Grants 2,600,226
Passed through Community Development Commission
of Los Angeles County - Community Development
Community Development Block Grant 14.218 See: Note 5 369,687
Total Department of Housing and Urban Development 2,969,913
U. S. Department of the Interior
Passed through State of California Department of
Parks and Recreation - Land and Water
Conservation Fund Program 15.916 P790 173,328
15.916 P814 62,455
_J Total Department of the Interior 235,783
Total Federal Assistance $ 9,236,406
Note a: Refer to Note 1 in the financial statements for a description of significant accounting policies used
in preparing this schedule.
Note b : There are no federal awards expended in the form of noncash assistance , Insurance in effect, or
loans or loan guarantees during the year.CITY OF CULVER CITY
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
JUNE 30, 2005
Note 1 : General
The accompanying schedule of expenditures of federal awards presents the activity of all federal
financial award programs of the City of Culver City, California (City). The City' s reporting entity is
defined in Note I to the City's basic financial statements . All federal awards received directly
from federal agencies , as well as federal awards passed through other governmental agencies,
are included in the schedule.
Note 2: Basis of Accounting
The accompanying schedule of expenditures of federal awards is presented using the modified-
accrual basis of accounting, which is described in Note 1 to the City's basic financial statements.
Note 3 : Relationship of Federal Financial Reports
Amounts reported in the accompanying schedule agree with the amounts reported in the related
federal financial reports.
Such program income represents interest earned on grant funds prior to expenditure and
miscellaneous income. These amounts have been added to the amount of funds available for
Ig '
H
expenditure under these programs.
Note 4: Transportation Maintenance Facility
The California Transit Finance Corporation issued.cectificates of participation (Bus Facility COP's)
totaling $9,660,000 forth - the purpose of upgrading and expanding the City's bus facilities.
The Culver City Municipal Bus Lines (CCMBL) along with the City's Public Works, Parks
Maintenance and Purchasing Division were all located on the 3.96 acre City Yard at 9815
Jefferson Boulevard in Culver City, California. The crowded area at this location made it difficult
to provide efficient and cost-effective public transportation services. To alleviate this situation,
CCMBL submitted a proposal to the Federal Transit Administration (FTA) that would allow the
existing City Yard to be dedicated fully to transit use in exchange for federal funding to move
nontransportation-related services to a new location. The proposal was accepted and approved
by the FTA through its adoption of a Federal Highway Administration (FHWA) rule referred to as
"functional replacement". The ruling allowed CCMBL to purchase a site and begin remodeling an
existing building to meet the displaced division needs. This enabled the CCMBL to expand its
bus fleet from the prior 33 buses to a future level of 60 buses in anticipation of increased demand
for public transit services. Additionally, this allowed the CCMBL to utilize alternative fuels
(compressed natural gas) for fleet vehicles. The existing buildings at the City Yard were
demolished and a new facility and parking structure constructed. The new facility contains an
administration/maintenance building that includes a fueling island, bus washer, eight bus bays
and inspection pit and welding shop.City of Culver City
Notes to Schedule of Expenditures of Federal Awards (Continued)
Note 4 : Transportation Maintenance Facility (Continued)
The cost of the project including the relocation of the nontransportation -related division and the
renovation of the City Yard is estimated to be $23 .8 million . The appraised value of the City Yard
represents a local match of approximately $3.9 million . The City will also contribute
approximately $3.1 million , thereby exceeding its local match requirement . The Los Angeles
County Metropolitan Transportation Authority (LACMTA), with the approval of its Bus Operations
Subcommittee , allocated $8.4 million in Department of Transportation - Federal Transit Capital
and Operating Assistance Formula Grants (CFDA 20. 507) funds to the project over a two-year
period . The CCMBL also received $8.4 million from the sale of $9.66 million of Bus Facility
COPs. Debt service payments on these Bus Facility COPS are to be repaid from the Department
of Transportation - Federal Transit Capital and Operating Assistance Formula Grants (CFDA
20.507) funds . To the extent such funds are not sufficient to complete the project, the City has
agreed under the Lease Agreement to pay such shortfall, but solely from revenues available for
such purposes.
The project consists of three phases. Construction of Phase One, the relocation of
nontransportation service-related divisions, and Phase Two, the fueling station and bus wash,
were completed in November 1997. Construction contracts for Phase Three, the
administration/maintenance building and parking structure, were issued in October 1997.
Substantial completion of construction of Phase Three of the project occurred in April 1999.
The CCMBL will make lease payments with respect to the certificates from amount to be received
under the FTA Project Grants to the extent these funds are available . If-funds from FTA Project
Grants are insufficient, the shortfall will be made up from other revenues.
Note 5 : Community Development Block Grant Projects
The following is a breakdown of CDBG projects passed through from the County of Los Angeles
CDC:
CDBG
Project No.
Cash Receipts
2005
2005
Accrual
2004
Accrual
Total
Expenditure
per SEFA
D96183-03 $ 6,270 $ - $ 6,270 $ -
D96189-03 11,131 - 11,131 -
D96193-03 394 - 394 -
600259-03 1,990 - 1,990 -
600258-03 65,000 - 65,000 -
D98993-98 219,730 - - 219,730
D97195-97 58,874 - 58,874 -
D96183-04 28,510 4,762 - 33,272
D96189-04 46,837 4,905 - 51,742
D96193-04 2,731 823 - 3,554
D00187-01 6,000 - 6,000 -
600073-01 7,900 - 7,900
600688-04 2,079 - - 2,079
600689-04 41,148 18,162 - 59,310
600307-02 4,657 - 4,657 -
Total $ 503,251 $ 28,652 $ 162,216 $ 369,687
CDBG D98993-98 cash receipts of $219,730 represent payments on Section 108 loan made by
Community Development Commission directly. The City does not physically receive cash
although it does record revenues and the expenditures.
(03CITY OF CULVER CITY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2005
SECTION I - SUMMARY OF AUDITORS' RESULTS
Financial Statements
Type of auditors' report issued: Unqualified
Internal control over financial reporting:
• Material weakness(es) identified? yes X no
Schedule 2
• Reportable condition(s) identified that are not
considered to be material weakness(es)? ___yes X none reported
Noncompliance material to financial
statements noted? _.yes X no
Federal Awards
Internal control over major programs:
• Material weakness(es) identified? eyes X no
• Reportable condition(s) identified that are not
considered to be material weakness(es)? yes X none reported
Type of auditors' report issued on compliance for major programs : Unqualified
Any audit findings disclosed that are required to be
reported in accordance with section 510(a) of
Circular A-133? _____yes X no
Identification of major programs:
CFDA Number(s) Name of Federal Program or Cluster
66.818 Environmental Protection Agency - Dog Park Assessment
20.507 Federal Transit Capital and Operating Assistance Formula Grants
Dollar threshold used to distinguish
between type A and type B program $300,000
Auditee qualified as low-risk auditee? _ X yes no
'Li,CITY OF CULVER CITY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2005
SECTION 11 - FINANCIAL STATEMENT FINDINGS
No matters were reported.
Schedule 2
(Continued)
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.I. Introduction
a. Housing Vision - "To Preserve, improve and increase affordable
housing". To create affordable housing opportunities for all income
levels and revitalize neighborhoods for the overall enrichment of the
Community.
b. Purpose of Housing Set Aside Funds
c. Redevelopment Inclusionary Requirement
d. Redevelopment Replacement Housing Requirement
e. Housing Element- Regional Housing Need Assessment
f. Section 8 Rental Assistance
g. Funding Proportionality of Families/Seniors
h. Funding Proportionality of Income/Rent Restricted Units
i. Public Relations/Property Owner Outreach
II. Minimum Program Requirements/Core Programs
a. Salaries/Administration
b. Home Secure
c. Housing Rights Center
d. Senior Roommate Matching Program
e. Neighborhood Preservation Program
f. Rental Assistance/Homeless Assistance
g. Family Self Sufficiency
III. Cash Flow-Housing Set Aside Funding Projections 2006-2020
a. ERAF Repayment
b. Repayment of Deferred Payments
WoIV. Inventory of Current Projects
V. Projected Housing Projects and Inclusionary/Replacement Requirements
VI. Housing Priorities
VII. Policy Issues
a. Length of Covenants for new construction
b. Equity-Sharing
c. Project-based Mortgage Assistance
d. City-wide Inclusionary Housing Ordinance
e. Mixed-Income Projects
f. Diversification of Funding
- State of California Housing Bond Funds
- County of Los Angeles HOME Funds
g. Target Funding/Programs based on Income Level
- Extremely Low Income - Section 8 Rental Assistance
- Very Low and Low Income - Acquisition/Rehabilitation
- Moderate Income - Ownership Opportunities (Globe/Venice)
VIII. Appendix
a. Glossary of Acronyms
b. Housing Affordability Chart
c. Federal Income Criteria
d. Photos of Potential Housing Sites
e. 2006-2007 Housing Work Program
f. 2007 Housing Goals
g. Map of Affordable Housing Units
h. Housing At A Glance
i. Housing Organization Chart
b:^